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Project Administator Jobs in Florida (NOW HIRING)

Apex Companies

Project Administrator

Fort Myers, FL · On-site

The Project Administrator will support Project Managers and technical teams based out of our Fort Myers or Naples office. This role focuses on administrative, contractual, and project coordination ...

ITG Communications

Project Administrator

Hallandale, FL · On-site

ITG Communications is hiring a Project Administrator in Hallandale, FL The Project Administrator provides administrative and project support to the ITG Construction team. This role partners closely ...

Apex Companies

Project Administrator

Fort Myers, FL · On-site

The Project Administrator will support Project Managers and technical teams based out of our Fort Myers or Naples office. This role focuses on administrative, contractual, and project coordination ...

RK&K

Project Administrator

Orlando, FL · Hybrid

RK&K is excited to add a Project Administrator to our Construction, Engineering and Inspection (CEI) team in Central Florida. This position will work within our Construction Management group under ...

RK&K

Project Administrator

Tallahassee, FL · Hybrid

RK&K is excited to add a Project Administrator to our Construction, Engineering and Inspection (CEI) team in the Northwest Florida area (Tallahassee, Chipley, Pensacola, Gainesville)This position ...

Dometic

Project Administrator

Pompano Beach, FL · On-site

As a Project Administrator of the Pompano Beach team, you will be responsible for driving execution and momentum across multiple product development projects from concept to launch. This role is ...

HEALTHEON INC

Project Administrator

Gulf Breeze, FL · On-site

Summary The essential function of the project administrator is providing general administrative support for the project or the office. They assist the project management and ensures the project ...

Comfort Temp

Project Administrator

Gainesville, FL · On-site

Administrative Support : Assist Project Administrators and Project Managers with various administrative tasks. * Client & Team Communication : Act as the first line of contact for all incoming calls ...

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Project Administator information

What is the difference between Project Administrator vs Project Coordinator?

AspectProject AdministratorProject Coordinator
ResponsibilitiesHandles administrative tasks, documentation, scheduling, and resource managementSupports project planning, communicates with team members, and tracks project progress
Required SkillsOrganizational skills, proficiency in MS Office, basic project management knowledgeCommunication skills, coordination abilities, familiarity with project tools
Work EnvironmentOffice-based, often within project teams or departmentsOffice or remote, collaborating closely with project teams

Both roles are essential in project management, with the Project Administrator focusing on administrative support and the Project Coordinator emphasizing team coordination and communication. They often work together to ensure project success, but their core duties differ in scope and focus.

Project Administator jobs near you
Infographic showing various Project Administator job openings in Florida as of June 2026, with employment types broken down into 90% Full Time, 7% Part Time, and 3% Contract. Highlights an 87% Physical, 4% Hybrid, and 9% Remote job distribution.

Project Administrator

Fort Myers, FL • On-site

Apex Companies
Construction • 51 - 200 employees
Learn more about Apex Companiesexternal

Full-time

Medical, Dental, Life, Retirement

Re-posted 3 days ago

Job description

This role is eligible for a $5,000 sign-on bonus, subject to the terms and conditions of the Company's sign-on bonus program.

Position Summary: 
The Project Administrator will support Project Managers and technical teams based out of our Fort Myers or Naples office. This role focuses on administrative, contractual, and project coordination tasks that help ensure smooth execution of projects across the Southeast Division. The ideal candidate is organized, detailoriented, and comfortable working in a fastpaced consulting environment.

Your Responsibilities as a Project Administrator:

  • Assist Project Managers with contract administration, including drafting, reviewing, and tracking contract documents, amendments, sub-agreements, and compliance requirements.
  • Support project setup in internal systems, ensuring accuracy of budgets, billing rates, task codes, and contractual obligations.
  • Coordinate project schedules, deadlines, and deliverables with internal staff and external partners.
  • Maintain project files, documentation logs, subcontractor records, and QA/QC forms in SharePoint or designated systems.
  • Track project progress, deliverable status, risks, and issues; assist with preparing project status reports.
  • Support invoice preparation, accounts payable coordination, and monthly billing cycles.
  • Monitor aged receivables and support project managers with collections.
  • Schedule and coordinate project meetings, take notes, and distribute action items.
  • Provide general administrative support to project teams across the Woburn and Quincy offices.

What we're looking for:

  • Associate or Bachelor's degree in Business Administration, Project Management, Engineering, or related field preferred.
  • 3+ years of experience in an administrative support or project coordination role (AEC industry preferred).
  • Strong organizational skills with excellent attention to detail.
  • Proficiency with Microsoft Office 365 (Outlook, Teams, Excel, Word, PowerPoint) and collaboration tools such as SharePoint and Teams.
  • Basic understanding of contracts, proposals, or project financials.
  • Excellent written and verbal communication skills.
  • Ability to manage multiple priorities and work both independently and collaboratively.
  • Sponsorship not available now or in the future.

Why You'll Love Working for Us

  • Company-subsidized medical and dental insurance.
  • Company-paid life, short-term, and long-term disability insurance.
  • 401(k) match and tuition assistance.
  • Cross-training and opportunities to work on a variety of environmental projects.
  • Performance-based bonuses and other incentives.
  • Opportunities for continued technical and professional development.
  • The opportunity to work alongside some of the best and brightest professionals in the environmental industry.
  • Join a 2,000+ employee national firm with 70+ locations across the United States.

Apex Job Title: Project Administrator

Req ID: 11865

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