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Project Administator Jobs in Florida (NOW HIRING)

Ajax Building

Project Administrator

Gainesville, FL · On-site

PROJECT ADMINISTRATOR SUMMARY The basic function of the Project Administrator is to provide direct administrative support to all jobsite staff. REQUIREMENTS Education • Required: High School ...

ITG Communications

Project Administrator

Hallandale, FL · On-site

ITG Communications is hiring a Project Administrator in Hallandale, FL The Project Administrator provides administrative and project support to the ITG Construction team. This role partners closely ...

ITG Communications

Project Administrator

FL · On-site +1

The Project Administrator, Construction provides critical administrative and operational support to construction teams by ensuring accurate project documentation, billing validation, and timely ...

RK&K

Project Administrator

Orlando, FL · Hybrid

RK&K is excited to add a Project Administrator to our Construction, Engineering and Inspection (CEI) team in Central Florida. This position will work within our Construction Management group under ...

RK&K

Project Administrator

Tallahassee, FL · Hybrid

RK&K is excited to add a Project Administrator to our Construction, Engineering and Inspection (CEI) team in the Northwest Florida area (Tallahassee, Chipley, Pensacola, Gainesville)This position ...

Flooring Concepts Inc

Be Seen First

Project Administrator

North Palm Beach, FL · On-site

Flooring Concepts is a leading flooring company looking for an organized and detail-oriented Project Administrator to join our team in West Palm Beach (Okeechobee Blvd & Jog Road area). If you thrive ...

Urgent

Flooring Concepts Inc

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Project Administrator

North Palm Beach, FL · On-site

Flooring Concepts is a leading flooring company looking for an organized and detail-oriented Project Administrator to join our team in West Palm Beach (Okeechobee Blvd & Jog Road area). If you thrive ...

Urgent

Flooring Concepts Inc

Be Seen First

Project Administrator

Briny Breezes, FL · On-site

Flooring Concepts is a leading flooring company looking for an organized and detail-oriented Project Administrator to join our team in West Palm Beach (Okeechobee Blvd & Jog Road area). If you thrive ...

Urgent

Flooring Concepts Inc

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Project Administrator

Palm Beach Gardens, FL · On-site

Flooring Concepts is a leading flooring company looking for an organized and detail-oriented Project Administrator to join our team in West Palm Beach (Okeechobee Blvd & Jog Road area). If you thrive ...

Urgent

Flooring Concepts Inc

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Project Administrator

Palm Beach Gardens, FL · On-site

Flooring Concepts is a leading flooring company looking for an organized and detail-oriented Project Administrator to join our team in West Palm Beach (Okeechobee Blvd & Jog Road area). If you thrive ...

Urgent

HEALTHEON INC

Project Administrator

Gulf Breeze, FL

Summary The essential function of the project administrator is providing general administrative support for the project or the office. They assist the project management and ensures the project ...

Dometic

Project Administrator

Pompano Beach, FL · On-site

As a Project Administrator of the Pompano Beach team, you will be responsible for driving execution and momentum across multiple product development projects from concept to launch. This role is ...

Flooring Concepts Inc

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Project Administrator

Jupiter, FL · On-site

Flooring Concepts is a leading flooring company looking for an organized and detail-oriented Project Administrator to join our team in West Palm Beach (Okeechobee Blvd & Jog Road area). If you thrive ...

Urgent

Flooring Concepts Inc

Be Seen First

Project Administrator

Jupiter, FL · On-site

Flooring Concepts is a leading flooring company looking for an organized and detail-oriented Project Administrator to join our team in West Palm Beach (Okeechobee Blvd & Jog Road area). If you thrive ...

Urgent

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Project Administator information

What are the key skills and qualifications needed to thrive as a Project Administrator, and why are they important?

To thrive as a Project Administrator, you need strong organizational skills, attention to detail, and a background in project management or business administration, often supported by a relevant degree or diploma. Familiarity with project management software such as Microsoft Project, Trello, or Asana, along with proficiency in Microsoft Office Suite, is typically required. Excellent communication, problem-solving abilities, and the capacity to multitask effectively help set outstanding project administrators apart. These skills ensure projects are coordinated efficiently, deadlines are met, and teams remain well-supported for successful project delivery.

What does a Project Administrator do?

A Project Administrator supports project managers and teams by handling administrative tasks such as scheduling meetings, maintaining project documentation, tracking progress, and coordinating communication among stakeholders. They help ensure that projects run smoothly and deadlines are met by managing resources, budgets, and timelines. Project Administrators often serve as the organizational backbone of a project, allowing team members to focus on their specialized tasks. Their role is crucial in keeping projects organized, on track, and within budget.

What is the difference between Project Administrator vs Project Coordinator?

AspectProject AdministratorProject Coordinator
ResponsibilitiesHandles administrative tasks, documentation, scheduling, and resource managementSupports project planning, communicates with team members, and tracks project progress
Required SkillsOrganizational skills, proficiency in MS Office, basic project management knowledgeCommunication skills, coordination abilities, familiarity with project tools
Work EnvironmentOffice-based, often within project teams or departmentsOffice or remote, collaborating closely with project teams

Both roles are essential in project management, with the Project Administrator focusing on administrative support and the Project Coordinator emphasizing team coordination and communication. They often work together to ensure project success, but their core duties differ in scope and focus.

How does a Project Administrator typically support communication and collaboration within project teams?

Project Administrators play a key role in facilitating clear communication and effective collaboration among project stakeholders. They are often responsible for organizing meetings, preparing and distributing agendas and minutes, and ensuring all team members are kept informed about project updates and deadlines. Additionally, they may serve as the main point of contact for internal and external queries, helping to resolve issues promptly and keeping project documentation well-organized for easy team access. This support helps maintain project momentum and fosters a collaborative team environment.
What are popular job titles related to Project Administator jobs in Florida? For Project Administator jobs in Florida, the most frequently searched job titles are:
What job categories do people searching Project Administator jobs in Florida look for? The top searched job categories for Project Administator jobs in Florida are:
Project Administator jobs near you
Project Administrator

Project Administrator

Ajax Building Company, LLC

Gainesville, FL • On-site

Full-time

Posted 23 days ago

Job description

PROJECT ADMINISTRATOR

JOB DESCRIPTION SUMMARY

The basic function of the Project Administrator is to provide direct administrative support to all jobsite staff.

REQUIREMENTS

Education
    Required:  High School Diploma.
    Preferred:  High School Diploma and some secretarial courses.

Experience
    Required:  General secretarial experience.
    Preferred:  General secretarial experience and some general construction industry knowledge.

Skills / Knowledge / Abilities
    Position requires intermediate computer skills (Word and Excel).
    Position requires excellent organizational skills.
    Position requires the working knowledge of general office. equipment (fax machines, copiers, etc...).
    Position requires the ability to communicate with and work with all types of people.
    Position requires good telephone etiquette.

DUTIES AND RESPONSIBILITIES 
    Preparation of subcontracts, purchase orders and change orders.
    Review and approval of subcontractor certificates and insurance.
    Review and approval of subcontract security (bonds, letter of credit, etc.).
    Prepare and distribute bid packages on CM projects.
    Prepare and distribute addendums on CM projects.
    Prepare outgoing correspondence (type, fax and mail).
    Prepare owner pay applications.
    Prepare owner change orders.
    Prepare and distribute project directories.
    Filing for current projects, jobsite files (when needed), archive filing, and read files (for Operations staff).
    Various notary duties (pay requests, bids, etc.).
    Follow-up with subcontractors for non-returned subcontracts, purchase orders, insurance, bonds, etc.
    Preparation of weekly packages to satellite (and job site) offices.
    Other miscellaneous duties as needed.
 

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About Ajax Building

Sourced by ZipRecruiter

Founded in 1958, by the late J.B. “block” smith, Ajax has steadily built a reputation as a construction leader in the Southeastern US. With over 200 employees in locations across Florida, Georgia and South Carolina, the firm is one of the fastest-growing construction firms, covering a mix of both ground-up and renovation construction projects across diverse sectors including K-12 and higher education; city, county and state government; and life sciences, healthcare, public safety, justice and historic restoration.

Industry

Construction

Company size

51 - 200 Employees

Headquarters location

Midway, FL, US

Year founded

1958

Social media

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