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Project Admin Jobs in Portland, OR (NOW HIRING)

DLR Group

Project Administrator

Portland, OR

Portland, OR Position Summary As a Project Administrator at DLR Group, you'll play a crucial role in supporting our projects during the construction phase. You will ensure the smooth execution of ...

DLR Group

Project Administrator

Portland, OR · On-site

$30 - $36/hr

Portland, OR Position Summary As a Project Administrator at DLR Group, you'll play a crucial role in supporting our projects during the construction phase. You will ensure the smooth execution of ...

TAPANI, Inc.

Project Engineer (Civil)

Battle Ground, WA · On-site

$23.23 - $34.84/hr

Organize and transmit tickets and pertinent information to Project Admins. * Review and approve daily reports and timecards. * Monitor accurate quantity and time tracking against correct phase codes.

Northern Impact

Project Administrator

Portland, OR · On-site

Job Purpose The Project Administrator supports multiple project teams by managing documentation, coordinating workflows, and providing administrative support throughout the design and construction ...

CO Architects

Project Administrator

Clackamas, OR · On-site

$62K - $75K/yr

Description Project Administrator Portland, OR Expected Salary: $62,000 - $75,000 CO a prefix meaning: together with; jointly; equally. At CO Architects, we are a practice dedicated to designing ...

CO Architects

Project Administrator

Clackamas, OR

$62K - $75K/yr

Project Administrator Portland, OR Expected Salary: $62,000 - $75,000 CO a prefix meaning: together with; jointly; equally. At CO Architects, we are a practice dedicated to designing buildings that ...

CO Architects

Project Administrator

Clackamas, OR · On-site

Project Administrator Portland, OR Expected Salary : $62,000 - $75,000 CO a prefix meaning: together with; jointly; equally. At CO Architects, we are a practice dedicated to designing buildings that ...

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Ziply Fiber

Construction Project Administrator

Camas, WA · On-site

$78K - $126K/yr

Construction Project Administrator Base Salary: $78,000 to $126,000 annually DOE Benefits: Medical, dental, vision, 401k, flexible spending account, paid sick leave and paid time off, parental leave ...

Ziply Fiber

Construction Project Administrator

Camas, WA

$78K - $126K/yr

Construction Project Administrator Base Salary: $78,000 to $126,000 annually DOE Benefits: Medical, dental, vision, 401k, flexible spending account, paid sick leave and paid time off, parental leave ...

Apply Early

Ziply Fiber

Construction Project Administrator

Camas, WA · On-site

$78K - $126K/yr

Construction Project Administrator Base Salary: $78,000 to $126,000 annually DOE Benefits: Medical, dental, vision, 401k, flexible spending account, paid sick leave and paid time off, parental leave ...

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All JobsProject Admin JobsProject Admin Jobs in Portland, OR

Project Admin information

See Portland, OR salary details

$15

$30

$55

How much do project admin jobs pay per hour?

As of Jul 2, 2026, the average hourly pay for project admin in Portland, OR is $30.71, according to ZipRecruiter salary data. Most workers in this role earn between $23.22 and $35.43 per hour, depending on experience, location, and employer.

How does a Project Admin typically collaborate with project managers and team members during a project lifecycle?

A Project Admin plays a central role in facilitating communication and coordination among project managers and team members. They often handle scheduling meetings, maintaining project documentation, and tracking task progress to ensure everyone stays aligned with project timelines. Project Admins also assist in resource allocation and help resolve administrative issues that may arise, making them a key support for smooth project execution. Regular interaction with various stakeholders means strong organizational and interpersonal skills are essential for success in this role.

How do I get into project admin?

To become a project admin, candidates typically need strong organizational and communication skills, experience with project management tools like Microsoft Project or Asana, and often a relevant background in business or administration. Gaining certifications such as PMP or CAPM can also improve job prospects, and previous experience supporting project teams is valuable.

What are the key skills and qualifications needed to thrive as a Project Admin, and why are they important?

To thrive as a Project Admin, you need strong organizational skills, attention to detail, and a background in business administration or a related field. Familiarity with project management software (such as Microsoft Project or Asana), document management systems, and proficiency in Microsoft Office are typically required. Excellent communication, multitasking, and problem-solving skills set top candidates apart in this role. These abilities are essential for ensuring projects stay on track, stakeholders are informed, and administrative processes run smoothly.

What is the difference between Project Admin vs Project Coordinator?

AspectProject AdminProject Coordinator
CredentialsTypically requires administrative or project management certifications, such as CAPM or PMPOften holds a bachelor's degree in business, management, or related fields; certifications are common but not mandatory
Work EnvironmentWorks within project teams, supporting project managers and teams in various industriesCoordinates project activities, communicates with stakeholders, and ensures project tasks are on track
Employer & Industry UsageUsed across industries like construction, IT, and marketing; employed by organizations needing project supportCommon in similar industries, focusing on task management and team communication

While both roles support project execution, a Project Admin primarily handles administrative tasks, documentation, and scheduling, whereas a Project Coordinator actively manages project activities, communicates with stakeholders, and ensures project milestones are met. The roles often overlap but differ in scope and focus.

What are the 5 responsibilities of a project administrator?

A project administrator is responsible for coordinating project activities, managing documentation, tracking progress, scheduling meetings, and communicating with team members and stakeholders. They often use project management tools like MS Project or Asana and require strong organizational and communication skills. Their role ensures the project runs smoothly and meets deadlines.

How much do project administrators earn?

Project administrators typically earn between $45,000 and $75,000 annually, depending on experience, industry, and location. Entry-level roles may start lower, while experienced professionals with certifications and strong organizational skills can earn higher salaries. Salaries often include benefits such as health insurance and paid time off.

What does a project admin do?

A project admin is responsible for coordinating project activities, managing schedules, and ensuring tasks are completed on time. They handle documentation, communicate with team members, and often use project management tools like Microsoft Project or Asana to track progress. Strong organizational and communication skills are essential for this role.

What are Project Admins?

Project Admins, or Project Administrators, are professionals who provide administrative support to project managers and teams throughout the lifecycle of a project. Their responsibilities often include scheduling meetings, maintaining project documentation, tracking progress, managing budgets, and facilitating communication among stakeholders. By handling these essential tasks, Project Admins help ensure that projects run smoothly, stay on schedule, and meet organizational objectives.
Project Admin jobs near you
Project Admin

Project Admin

Blue Ridge Executive Search

Portland, OR

Other

Posted 20 days ago

Job description

Requirements:
* Knowledge of Prevailing Wage Laws
* Labor Compliance
* Certified Payroll Compliance
* Apprenticeship program participation & Oversight
* Section 179D Compliance
Key Responsibilities

Certified Payroll Compliance Management:

  • Review and verify certified payroll reports submitted by subcontractors for accuracy and completeness.

  • Ensure compliance with prevailing wage laws, including Davis-Bacon Act, state-specific requirements, and other applicable labor standards.

  • Monitor subcontractor compliance and address any discrepancies, missing information, or potential violations.

Subcontractor Communication and Support:

  • Serve as the primary point of contact for subcontractors regarding certified payroll submissions and compliance inquiries.

  • Provide guidance and training to subcontractors on certified payroll processes, documentation, and reporting requirements.

  • Follow up with subcontractors to ensure timely and accurate submission of required payroll documentation.

Apprenticeship Program Participation and Oversight:

  • Track and monitor subcontractor participation in apprenticeship programs to ensure compliance with applicable project requirements.

  • Verify that subcontractors are meeting required apprentice-to-journeyman ratios on federally and state-funded projects.

  • Coordinate with subcontractors and training providers to document compliance with apprenticeship program obligations.

  • Assist in preparing and submitting apprenticeship compliance reports as required by project agreements or funding agencies.

Section 179D Compliance (Energy-Efficient Commercial Building Deduction):

  • Ensure compliance with Section 179D labor requirements related to apprenticeship utilization and prevailing wages.

  • Assist with documentation and reporting needed to meet Section 179D certification requirements.

  • Coordinate with project teams and compliance departments to ensure all necessary documentation is submitted and verified for 179D compliance.

Data Management and Reporting:

  • Maintain and organize certified payroll records and apprenticeship documentation for audit purposes.

  • Prepare and submit required compliance reports to relevant regulatory agencies and project stakeholders.

  • Track and document compliance status for all subcontractors and maintain a detailed audit trail.

Project Coordination and Compliance Oversight:

  • Collaborate with project managers, compliance teams, and legal departments to ensure that certified payroll and apprenticeship requirements are met on all projects.

  • Assist in identifying and resolving any compliance issues related to payroll, apprenticeships, and 179D requirements.

  • Support project close-out activities by ensuring all required compliance documentation is complete and properly filed.

Administrative Support:

  • Manage and maintain compliance tracking systems and databases.

  • Prepare correspondence, reports, and other documentation related to payroll compliance, apprenticeship programs, and 179D certifications.

  • Assist with other administrative tasks as needed to support the compliance and project management teams.

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