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Project Admin Assistant Jobs in Toronto, ON (NOW HIRING)

Targeted Talent

Project Coordinator

Toronto, ON · Hybrid

... * Assist in the preparation of project proposals and budgets. * Work with project managers to ... Experience with contract admin software, such as Procore (preferred). * Familiarity with Bluebeam ...

Broccolini

Project Manager

Mississauga, ON

As a Project Manager, you will assist in the development and build of remarkable buildings ... Contribute to tendering efforts for projects, prepare and review tender analysis, administer ...

Kiewit Corporation

Project Engineer

Oakville, ON · On-site

CA$90K - CA$120K/yr

Administer and manage contracts and subcontracts, including responsibility for design subcontracts ... * Assist in operations and production planning * Train and support field and office engineers in ...

Wood Plc

Senior Project Accountant

Toronto, ON · On-site

Work closely with PM's, office managers and administrators to process accounting needs of projects ... Tax department as required. * Assist with the development and implementation of processes ...

CorGTA

Senior Project Coordinator

Toronto, ON · Hybrid

CA$65/hr

Administer and maintain Jira projects, dashboards, and workflows * Create and maintain custom ... At times, CorGTA or itsclient partners may utilize AI tools to assist with the hiring processes. By ...

Knapp Inc.

Commercial Administrator

Oakville, ON · On-site

Commercial Administrator The Commercial Administrator will provide administrative and coordination ... broader project commercial team. Assist with the preparation, distribution, and tracking of ...

Wood Plc

Senior Project Accountant

Oakville, ON · On-site

Work closely with PM's, office managers and administrators to process accounting needs of projects ... Tax department as required. * Assist with the development and implementation of processes ...

Wood Plc

Senior Project Accountant

Mississauga, ON · On-site

Work closely with PM's, office managers and administrators to process accounting needs of projects ... Tax department as required. * Assist with the development and implementation of processes ...

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Project Admin Assistant information

What is a project admin assistant?

Project Admin Assistants are professionals who provide administrative and organizational support to project managers and teams. They help coordinate project activities, manage schedules, prepare documents, and ensure communication flows smoothly among team members. Their responsibilities often include organizing meetings, maintaining project records, handling correspondence, and assisting with budgeting and reporting tasks. By managing these essential administrative duties, Project Admin Assistants help keep projects on track and enable teams to focus on core project goals.

What are the key skills and qualifications needed to thrive as a project admin assistant?

To thrive as a Project Admin Assistant, you need strong organizational skills, attention to detail, and proficiency in administrative tasks, typically supported by a high school diploma or associate degree. Familiarity with project management software (such as Microsoft Project or Asana), office suites (like Microsoft Office or Google Workspace), and basic document management systems is often required. Effective communication, time management, and adaptability help you excel in supporting project teams and managing shifting priorities. These skills and qualities are crucial to ensure smooth project operations, timely task completion, and efficient team collaboration.

What are the main challenges a project admin assistant might face when supporting multiple projects simultaneously?

A common challenge for Project Admin Assistants is managing competing priorities across several projects with different deadlines and requirements. Staying organized, communicating effectively with project managers, and proactively tracking progress are key to balancing these demands. The role often requires flexibility and the ability to quickly adapt to shifting schedules while ensuring that administrative tasks, such as documentation, scheduling, and reporting, are completed accurately and on time.

How much is a project admin assistant paid?

The salary for a project admin assistant typically ranges from $40,000 to $60,000 annually, depending on experience, location, and industry. Entry-level positions may start lower, while experienced assistants or those in high-demand areas can earn more. Compensation often includes benefits such as health insurance and paid time off.
Project Admin Assistant jobs near you
Infographic showing various Project Admin Assistant job openings in Toronto, ON as of August 2026, with employment types broken down into 87% Full Time, 8% Part Time, and 5% Contract. Highlights an 86% Physical, 4% Hybrid, and 10% Remote job distribution.

Project Coordinator

Targeted Talent

Toronto, ON • Hybrid

Full-time

Re-posted 4 days ago

Job description

Project Coordinator - Architecture Firm

GTA based - Hybrid - Full-time

We are seeking a highly motivated and organized Project Coordinator to join our client's dynamic team in the GTA. As a Project Coordinator, you will play a crucial role in ensuring the successful execution of our architectural and design projects. This is an excellent opportunity for individuals with a passion for architecture and a desire to contribute to the creation of inspiring spaces.

Key Responsibilities:

  • Collaborate with project teams to oversee and coordinate the design and execution of projects.
  • Create and manage project work schedules, ensuring projects are completed on time and within budget.
  • Ensure project compliance with all relevant regulations and standards, making necessary design revisions as required.
  • Maintain project documentation, including contracts, change orders, and project schedules.
  • Identify and manage project risks and issues in collaboration with project stakeholders.
  • Provide regular project updates to stakeholders, including project status reports and metrics.
  • Assist in the preparation of project proposals and budgets.
  • Work with project managers to define and manage project scope, schedule, and budget throughout the project lifecycle.
  • Support project managers in maintaining project plans, schedules, and budgets.
  • Facilitate project team meetings, including preparing agendas and taking minutes.

Qualifications and Requirements:

  • Bachelor's degree in Architecture, Architectural Technology, or a related field.
  • 1-3 years of experience in construction administration, project coordination, or document control.
  • Solid understanding of architectural design theories and construction drawings.
  • Proficiency in Office 365, including Excel and Outlook.
  • Experience with contract admin software, such as Procore (preferred).
  • Familiarity with Bluebeam (preferred).
  • Excellent communication skills, both written and verbal.
  • Ability to work independently and collaboratively in a team.
  • Strong organizational and project management skills.
  • A team player attitude and willingness to work collaboratively with others.
If you feel you are qualified, our client would love to speak with you!
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About Targeted Talent

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Your single source for HR professional services, we offer job seekers specialized employment services, spanning contract, permanent positions, and project solutions for highly specialized and managerial level talent needs. Our team of specialized recruiters and consultants abilities extend far beyond resume or career counseling. With hundreds of collaborators strategically located throughout the country, our organization possess the local market knowledge and industry relationships that make successful geography-specific reach possible.

Industry

Recruiting and staffing services

Company size

11 - 50 Employees

Headquarters location

Vancouver, BC, CA

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