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Project Admin Assistant Jobs in Hamilton, ON (NOW HIRING)

PACT

Contract Administrator

Mississauga, ON · On-site

The Contract Administrator will support the effective management and administration of contracts ... stakeholders * Assist in the preparation of project reports related to contractual status ...

The Talent Company

Executive Admin

Mississauga, ON · Hybrid

CA$80K - CA$100K/yr

Senior Executive Assistant Why You Will Love This Organization Our client is a globally recognized ... Coordinate internal meetings, town halls, leadership events, and special projects * Manage travel ...

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Project Admin Assistant information

What is a project admin assistant?

Project Admin Assistants are professionals who provide administrative and organizational support to project managers and teams. They help coordinate project activities, manage schedules, prepare documents, and ensure communication flows smoothly among team members. Their responsibilities often include organizing meetings, maintaining project records, handling correspondence, and assisting with budgeting and reporting tasks. By managing these essential administrative duties, Project Admin Assistants help keep projects on track and enable teams to focus on core project goals.

What are the key skills and qualifications needed to thrive as a project admin assistant?

To thrive as a Project Admin Assistant, you need strong organizational skills, attention to detail, and proficiency in administrative tasks, typically supported by a high school diploma or associate degree. Familiarity with project management software (such as Microsoft Project or Asana), office suites (like Microsoft Office or Google Workspace), and basic document management systems is often required. Effective communication, time management, and adaptability help you excel in supporting project teams and managing shifting priorities. These skills and qualities are crucial to ensure smooth project operations, timely task completion, and efficient team collaboration.

What are the main challenges a project admin assistant might face when supporting multiple projects simultaneously?

A common challenge for Project Admin Assistants is managing competing priorities across several projects with different deadlines and requirements. Staying organized, communicating effectively with project managers, and proactively tracking progress are key to balancing these demands. The role often requires flexibility and the ability to quickly adapt to shifting schedules while ensuring that administrative tasks, such as documentation, scheduling, and reporting, are completed accurately and on time.

How much is a project admin assistant paid?

The salary for a project admin assistant typically ranges from $40,000 to $60,000 annually, depending on experience, location, and industry. Entry-level positions may start lower, while experienced assistants or those in specialized fields can earn higher wages. Compensation often includes benefits such as health insurance and paid time off.

What cities near Hamilton, ON are hiring for Project Admin Assistant jobs?

Cities near Hamilton, ON with the most Project Admin Assistant job openings:

Project Admin Assistant jobs near you
Infographic showing various Project Admin Assistant job openings in Hamilton, ON as of August 2026, with employment types broken down into 86% Full Time, 10% Part Time, and 4% Contract. Highlights an 83% Physical, 6% Hybrid, and 11% Remote job distribution.

Contract Administrator

Pearson Accelerator Construction Team

Mississauga, ON

Full-time

Re-posted 6 days ago

Job description

PACT (Pearson Accelerator Construction Team) is a General Partnership of Alberici, Amico, Kenaidan, and Obayashi, supported by design partners Egis, Mott MacDonald, and Weston Williamson + Partners. Together, we are delivering Accelerator, a major program of Pearson LIFT (Long-term Investment in Facilities and Terminals), Toronto Pearson's infrastructure development plan. This multi-year program is designed to address immediate passenger growth demands while preparing Canada's largest airport for the future of air travel-including critical upgrades to airfield and infrastructure, greenhouse gas reduction initiatives, modernization of Terminals 1 and 3, and the creation of a world-class passenger experience.

The Contract Administrator will support the effective management and administration of contracts across the program. This role is responsible for monitoring contract performance, maintaining accurate documentation, and supporting the resolution of commercial and contractual matters throughout the project lifecycle.

Working closely with sub-program leadership, commercial teams, and legal counsel, the Contract Administrator will contribute to contract compliance, change management, and risk mitigation while ensuring alignment with contractual obligations and industry best practices.
Please note this role is administration of client facing contract administration role, not a position related to procurement and vendor subcontracts role. Candidates who have been in the procurement environment would likely not qualify for this position.

RESPONSIBILITIES

  • Monitor contract performance and identify contractual and commercial risks, supporting mitigation in accordance with contract terms and conditions
  • Maintain comprehensive and organized project documentation, including correspondence, variation orders, and claims records
  • Coordinate with Sub-Program Directors, Commercial Managers, and Legal Counsel to assess contract-related issues and support the development of amendments
  • Support the negotiation of contract amendments, change orders, and variations with client representatives and stakeholders
  • Assist in the preparation of project reports related to contractual status, variations, and claims
  • Track contractual milestones, payment schedules, cash allowances, and support contract close-out procedures including final accounts
  • Provide guidance and support to project and program teams on contractual processes and requirements
  • Ensure all contract administration activities are compliant with project standards, policies, and regulatory requirements
  • Contribute to the identification and implementation of improvements to contract management processes
  • Stay current with industry regulations, standards, and contract management best practices

DESIRED SKILLS, KNOWLEDGE, COMPETENCIES AND QUALIFICATIONS

  • 3-7+ years of experience in contract administration, commercial management, or a related role within construction or infrastructure projects
  • Strong understanding of contract terms, conditions, and commercial principles within project delivery environments
  • Experience managing variations, change orders, claims, and contract documentation
  • Ability to identify risks and support mitigation strategies within contractual frameworks
  • Experience working with multiple stakeholders including project teams, clients, and legal advisors
  • Strong attention to detail and organizational skills, particularly in document control and record-keeping
  • Effective negotiation and communication skills
  • Ability to manage multiple priorities in a fast-paced, complex project environment
  • Proficiency in Microsoft Office (Excel, Word) and contract/document management systems
  • Post-secondary education in Construction Management, Engineering, Law, Business, or a related field is preferred
  • Professional designations (e.g., RICS, PMP, or equivalent) are considered an asset

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