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Programs Assistant Jobs in New Westminster, BC (NOW HIRING)

GFT.

Systems Safety Engineer

Vancouver, BC · On-site

CA$97K - CA$144K/yr

Support implementation of safety certification programs. * Assist in development of project safety requirements and safety plans. * Participate in design reviews, risk workshops, and hazard review ...

GFT.

Systems Safety Engineer

Vancouver, BC

CA$97K - CA$144K/yr

Support implementation of safety certification programs. * Assist in development of project safety requirements and safety plans. * Participate in design reviews, risk workshops, and hazard review ...

Arrowhead Programs

Insurance Processor

Langley, BC · Hybrid

Process policy changes, certificates & endorsements as required * Assist underwriting staff with ... Employee Assistance Program available from Day 1 facilitated through LifeWorks * Extended medical ...

Quadreal

Building Operator, Level 2

Burnaby, BC

CA$65K - CA$80K/yr

Complete all required health and safety training, including annual Job Hazard Assessments and non-routine assessments; participate in corporate occupational health and safety programs; * Assist with ...

Ubc

Research Assistant

Vancouver, BC · On-site

CA$4.3K - CA$4.7K/mo

As part of the Vancouver Stroke Program, the candidate will work under the general direction of the ... We are seeking a candidate to join our team as a research assistant. The candidate will work ...

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All JobsPrograms JobsPrograms Assistant JobsPrograms Assistant Jobs in New Westminster, BC

Programs Assistant information

What is a programs assistant?

A Programs Assistant is a professional who provides administrative and logistical support to program managers and teams within an organization. Their responsibilities often include coordinating events, managing schedules, handling communications, tracking budgets, and assisting with reporting and documentation. Programs Assistants play a key role in ensuring that projects and programs run smoothly, supporting both internal staff and external stakeholders. They are commonly employed in non-profit organizations, educational institutions, and corporate environments.

What are the key skills and qualifications needed to thrive as a programs assistant, and why are they important?

To thrive as a Programs Assistant, you typically need strong organizational skills, attention to detail, and a background in administration or a related field. Familiarity with office productivity software (such as Microsoft Office or Google Workspace), event management platforms, and database systems is often required. Excellent communication, teamwork, and problem-solving abilities help you coordinate effectively and manage multiple tasks. These skills ensure efficient program delivery, seamless team collaboration, and successful achievement of organizational goals.

How does a programs assistant typically collaborate with other departments or teams within an organization?

Programs Assistants often serve as a key point of coordination between program managers, participants, and supporting departments such as marketing, finance, and operations. They may help schedule meetings, track project milestones, and communicate updates to ensure everyone stays aligned. Effective collaboration skills are essential, as Programs Assistants regularly work with diverse teams to support event planning, reporting, and program delivery. Building strong working relationships and being responsive to requests can help streamline processes and contribute to successful program outcomes.

What is the difference between Programs Assistant vs Program Coordinator?

AspectPrograms AssistantProgram Coordinator
Required CredentialsHigh school diploma or equivalent; some roles may require associate degreeBachelor's degree often preferred; relevant experience may suffice
Work EnvironmentOffice settings, community organizations, nonprofitsOffice environments, project sites, community programs
Employer & Industry UsageNonprofits, government agencies, educational institutionsNonprofits, government, educational institutions, healthcare
Common Search & ComparisonOften compared for entry-level roles supporting program activitiesViewed as a more senior role with additional responsibilities

Programs Assistants typically handle administrative support, scheduling, and basic program tasks, making them suitable for entry-level positions. Program Coordinators usually oversee program implementation, manage staff, and coordinate activities, requiring more experience and often a higher level of education. Both roles are vital in the same industry sectors, but they differ in scope and responsibility.

How to become a programs assistant?

To become a programs assistant, candidates typically need a high school diploma or equivalent, along with strong organizational and communication skills. Relevant experience in office administration, familiarity with scheduling tools, and sometimes a bachelor's degree in a related field can improve job prospects. Entry-level positions may require basic computer skills and the ability to work in team environments.

What are the most commonly searched types of Programs jobs in New Westminster, BC?

The most popular types of Programs jobs in New Westminster, BC are:

What cities near New Westminster, BC are hiring for Programs Assistant jobs?

Cities near New Westminster, BC with the most Programs Assistant job openings:

Programs Assistant jobs near you
Infographic showing various Programs Assistant job openings in New Westminster, BC as of August 2026, with employment types broken down into 1% As Needed, 80% Full Time, 16% Part Time, and 3% Contract. Highlights an 85% Physical, 2% Hybrid, and 13% Remote job distribution.

Program Administrative Assistant, Long Term Care

Providence Healthcare

Vancouver, BC • On-site

CA$25.26 - CA$33.15/hr

Full-time

Re-posted 13 days ago

Key responsibilities

  • Provide administrative support to program and operational leaders by managing calendars, correspondence, records, and priority communications.

  • Coordinate meetings, events, and leadership activities, including scheduling, preparing agendas and minutes, and arranging logistics.

  • Prepare and manage reports, presentations, and program documentation to support decision-making and organizational initiatives.

Job description

SalaryThe salary range for this position is CAD $25.26/Hr. - CAD $33.15/Hr.Job Accuracy Posting FlagThe hours of work, including start and stop times, days off, work area and work site may be subject to change consistent with operations requirements and applicable provisions of the Collective Agreement and statutes. **Testing may be required. ***A criminal record check may be required

Summary

Join a dynamic healthcare team where your organizational expertise and attention to detail will make a meaningful impact. As a Program Administrative Assistant, you will provide comprehensive administrative support to program and operational leaders, helping ensure the smooth delivery of patient care services. In this fast-paced and collaborative role, you will coordinate confidential communications, prepare reports and presentations, manage information and records, and support key organizational initiatives. Working alongside a dedicated team of administrative professionals, you will play an essential role in keeping operations running efficiently while contributing to the success of important healthcare programs and projects.

What You Bring

Education

  • High School Diploma
  • Completion of a recognized secretarial or business program
  • Three (3) to five (5) years recent related experience, or equivalent combination of education, training and experience.

Skills and Abilities

  • Ability to handle multiple complex and competing priorities.
  • Effective interpersonal skills and ability to maintain harmonious working relationships with others.
  • Ability to communicate effectively both verbally and in writing.
  • Ability to set priorities and meet deadlines.
  • Ability to work with minimal supervision.
  • Ability to keyboard at 60 WPM.
  • Ability to take and transcribe minutes of meetings.
  • Intermediate to advanced skills using a variety of computerized software packages such as Microsoft Office Suite (e.g. Excel, Access, PowerPoint, Outlook), related databases and the Internet. Knowledge and use of MS Visio and web publishing software would be an asset.
  • Working knowledge of basic bookkeeping/accounting procedures and concepts.
What We Offer

  • A competitive salary: The salary range for this position is $25.26/hr to $33.15/hr, depending on experience.

  • Growth opportunities: We welcome individuals at all stages of their careers, offering opportunities for professional development and growth.

  • Inclusive culture: We respect the diversity, dignity, and interdependence of all individuals. We value the cultural richness that our diverse workforce brings to the care of our equally diverse population of patients and residents

Your Day-To-Day

  • Provide comprehensive administrative support to Program Directors, Physician Leaders, and Operations Leaders by managing calendars, correspondence, office operations, records, filing systems, and priority communications.
  • Coordinate meetings, events, and leadership activities by scheduling appointments, preparing agendas and minutes, arranging venues, catering, equipment, and ensuring all follow-up actions are completed.
  • Prepare and manage reports, presentations, databases, and program documentation using a variety of software tools to support decision-making, projects, data analysis, and organizational initiatives.
  • Support confidential operational and human resources processes including recruitment activities, interview coordination, employee documentation, medical-legal correspondence, labor relations matters, and physician billing administration.
  • Assist with program planning, financial, and project management activities by processing invoices and expenditures, supporting capital planning and renovations, maintaining on-call rosters, coordinating stakeholder communications, and contributing to key program and organizational projects.
  • Performs other related duties as assigned.

We acknowledge that Providence Health Care and the new St. Paul's Hospital site is located on the traditional, ancestral, and unceded territory of the Coast Salish Peoples, including the territories of the xmkwym (Musqueam), Skwxwu7mesh (Squamish), and Slilwta/Selilwitulh (Tsleil-Waututh) Nations.

Employment Type: FULL_TIME

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