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Programs Assistant Jobs in Maple Grove, MN (NOW HIRING)

Volunteers of America

Program Assistant

New Hope, MN · On-site

$20/hr

The Program Assistant provides administrative and operational support to ensure efficient clinic ... HSA & FSA Programs * Employer Paid Life Insurance and Long-Term Disability * Quality training ...

EOSIS

Program Assistant

Saint Paul, MN · On-site

$19 - $21/hr

Why You'll Love this Program Assistant Job! Are you passionate about helping others navigate life ... Requires flexibility to support multiple programs, locations, and changing priorities We are an ...

Eosis

Program Assistant

Saint Paul, MN · On-site

$19 - $23/hr

Why You'll Love this Program Assistant Job! Are you passionate about helping others navigate life ... Requires flexibility to support multiple programs, locations, and changing priorities We are an ...

Ebenezer

Adult Day Program Assistant

Bloomington, MN

$17.11 - $24.16/hr

Job Overview Ebenezer is looking for a Adult Day Program Assistant to join our team! This position ... Responsible for preparation, implementation and clean up of daily programs i.e. crafts, woodworking ...

Ebenezer

Adult Day Program Assistant

Bloomington, MN · On-site

$17.11 - $24.16/hr

Job Overview Ebenezer is looking for a Adult Day Program Assistant to join our team! This position ... Responsible for preparation, implementation and clean up of daily programs i.e. crafts, woodworking ...

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Programs Assistant information

What is a programs assistant?

A Programs Assistant is a professional who provides administrative and logistical support to program managers and teams within an organization. Their responsibilities often include coordinating events, managing schedules, handling communications, tracking budgets, and assisting with reporting and documentation. Programs Assistants play a key role in ensuring that projects and programs run smoothly, supporting both internal staff and external stakeholders. They are commonly employed in non-profit organizations, educational institutions, and corporate environments.

What are the key skills and qualifications needed to thrive as a programs assistant, and why are they important?

To thrive as a Programs Assistant, you typically need strong organizational skills, attention to detail, and a background in administration or a related field. Familiarity with office productivity software (such as Microsoft Office or Google Workspace), event management platforms, and database systems is often required. Excellent communication, teamwork, and problem-solving abilities help you coordinate effectively and manage multiple tasks. These skills ensure efficient program delivery, seamless team collaboration, and successful achievement of organizational goals.

How does a programs assistant typically collaborate with other departments or teams within an organization?

Programs Assistants often serve as a key point of coordination between program managers, participants, and supporting departments such as marketing, finance, and operations. They may help schedule meetings, track project milestones, and communicate updates to ensure everyone stays aligned. Effective collaboration skills are essential, as Programs Assistants regularly work with diverse teams to support event planning, reporting, and program delivery. Building strong working relationships and being responsive to requests can help streamline processes and contribute to successful program outcomes.

What is the difference between Programs Assistant vs Program Coordinator?

AspectPrograms AssistantProgram Coordinator
Required CredentialsHigh school diploma or equivalent; some roles may require associate degreeBachelor's degree often preferred; relevant experience may suffice
Work EnvironmentOffice settings, community organizations, nonprofitsOffice environments, project sites, community programs
Employer & Industry UsageNonprofits, government agencies, educational institutionsNonprofits, government, educational institutions, healthcare
Common Search & ComparisonOften compared for entry-level roles supporting program activitiesViewed as a more senior role with additional responsibilities

Programs Assistants typically handle administrative support, scheduling, and basic program tasks, making them suitable for entry-level positions. Program Coordinators usually oversee program implementation, manage staff, and coordinate activities, requiring more experience and often a higher level of education. Both roles are vital in the same industry sectors, but they differ in scope and responsibility.

How to become a programs assistant?

To become a programs assistant, candidates typically need a high school diploma or equivalent, along with strong organizational and communication skills. Relevant experience in office administration, familiarity with scheduling tools, and sometimes a bachelor's degree in a related field can improve job prospects. Entry-level positions may require basic computer skills and the ability to work in team environments.

What are the most commonly searched types of Programs jobs in Maple Grove, MN?

The most popular types of Programs jobs in Maple Grove, MN are:

Programs Assistant jobs near you
Infographic showing various Programs Assistant job openings in Maple Grove, MN as of August 2026, with employment types broken down into 1% As Needed, 78% Full Time, 18% Part Time, and 3% Contract. Highlights an 84% Physical, 1% Hybrid, and 15% Remote job distribution.

Program Assistant

Volunteers of America

New Hope, MN • On-site

$20/hr

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Re-posted 16 days ago

Volunteers Of America rating

7.0

Company rating: 7.0 out of 10

Based on 129 frontline employees who took The Breakroom Quiz

367th of 783 rated non-profit organizations

Job description

Come join our life-changing team building hope, resilience and well-being as a Program Assistant!
Shift Details: Full-time - 40 hours/week
Schedule: Monday-Thursday from 8:00m-5:30pm, Friday alternate 8:30am-12:30pm and 9:30am-1:30pm.
Compensation: $20 an hour
Location: Vona - 9220 Bass Lake Rd #225, New Hope, MN 55428
About the job:
The Program Assistant provides administrative and operational support to ensure efficient clinic and program functioning within the Behavioral Health Division. This role supports the Program Coordinator and clinical staff by assisting with client flow, scheduling, communication, and documentation process. The Program Assistant plays an important role in delivering excellent customer service, supporting referral and intake activities, and maintaining accurate client records. Success in this role requires strong organizational skills, attention to detail, and the ability to manage multiple tasks while maintaining a client-centered approach.
Essentials:
  • Support client intake and referral processes by responding to inquiries, collecting initial information, and ensuring referral documentation is complete and accurate.
  • Provide customer service and front-facing support including answering phones, greeting clients, managing check-in/check-out processes, triaging mental health needs and addressing general questions.
  • Assist in scheduling and coordination of services for medication management, therapy, and case management appointments. Follow up on calls regarding medication questions and refill requests.
  • Maintain accurate and timely documentation including data entry, scanning, and updating electronic medical records in accordance with agency standards.
  • Support insurance verification and data collection processes by gathering required information and entering details accurately into systems.
  • Assist with coordination of provider support functions, including routing messages, documenting client inquiries, and preparing necessary materials.
  • Manage communication workflows by triaging calls, messages, and and emails to appropriate staff in a timely manner.
  • Support administrative operations by ensuring materials, forms, and office resources are stocked and organized.
  • Assist with tracking and reporting activities by entering data and maintaining spreadsheets or logs as directed including special attention to service authorizations as needed.
  • Maintain confidentiality and ensure compliance with HIPAA and organizational policies in all interactions and documentation.
  • As a team, the Program Assistant, Program Coordinator, and Operations Manager work collaboratively to identify and discuss recommendations with one another to develop efficiencies for the operations of the Behavioral Health Division.
  • All other duties as assigned.

Job Highlights:
  • Medical, Dental & Vision Insurance
  • 403(b) Retirement Plan
  • HSA & FSA Programs
  • Employer Paid Life Insurance and Long-Term Disability
  • Quality training, continuing career education and leadership programs
  • Paid Time Off (Vacation, Holiday & Sick Days)

Required Qualifications:
  • High school diploma/GED; Associate degree preferred.
  • 1-2 years experience in administrative support, preferably in a mental health or other healthcare setting.
  • Experience with Microsoft Office Suite or ability to demonstrate proficiency.

About Us:
Vona is part of Volunteers of America MN/WI which serves as an affiliate of the Volunteers of America parent organization.
Volunteers of America Minnesota is a nonprofit health and human services organization that annually serves more than 25,000 children, adolescents and their families, older adults, students, persons with disabilities and special needs, and adults completing incarceration. Since 1896, we have helped people gain self-reliance, dignity, and hope.
Take pride in helping others and join us today!
At VOA, we celebrate sharing, encouraging and embracing diversity. Equal employment opportunities are available to all without regard to race, color, religion, sex, pregnancy, national origin, age, physical and mental disability, marital status, parental status, sexual orientation, gender identity, gender expression, genetic information, military and veteran status, and any other characteristic protected by applicable law. We believe that blending individual strengths and unique personal differences nurtures and supports our organizations' shared commitment to our mission and creates an inclusive and diverse environment where everyone feels valued and has the opportunity to do their personal best.
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.

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