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Programs Assistant Jobs in Laval, QC (NOW HIRING)

ICAO

Administrative Assistant

Montreal, QC · On-site

CA$248/wk

The Bureau also manages the Universal Safety Oversight Audit Programme (USOAP) using a Continuous ... Maintain documentation related to the work programme. * Assist in scheduling meetings. * Facilitate ...

Cna

VP, National Accounts Casualty

Montreal, QC

At CNA, we strive to create a culture in which people know they matter and are part of something ... Monitors the usage and profitability of alternative pricing programs. * Drives adherence to ...

Manoir Claudette Barré

Assistant cook

Montreal, QC

Assistant cook The assistant cook assists the chef responsible for preparing meals by carrying out ... Replacement premium Free meal program Advantageous holiday accumulation according to the years of ...

Tim Hortons

Assistant Gérant(e)/Asst. Manager

Laval, QC · On-site

CA$42K - CA$50K/yr

Assistant Gérant / Assistant Manager En tant que assistant gérant de restaurant, vous habilitez ... As part of our team, we offer you the following: • Competitive salary • Bonus Program • ...

Tim Hortons

Assistant Gérant(e)/Asst. Manager

Rosemere, QC · On-site

CA$42K - CA$50K/yr

Assistant Gérant / Assistant Manager En tant que assistant gérant de restaurant, vous habilitez ... As part of our team, we offer you the following: • Competitive salary • Bonus Program • ...

Tim Hortons

Assistant Gérant(e)/Asst. Manager

Laval, QC · On-site

CA$42K - CA$50K/yr

Assistant Gérant / Assistant Manager En tant que assistant gérant de restaurant, vous habilitez ... As part of our team, we offer you the following: • Competitive salary • Bonus Program • ...

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Programs Assistant information

What is the role of a program assistant?

A programs assistant supports the planning, coordination, and execution of organizational programs and events. They handle administrative tasks, communicate with stakeholders, and often use tools like spreadsheets and databases to track progress and ensure smooth operations.

What is the difference between Programs Assistant vs Program Coordinator?

AspectPrograms AssistantProgram Coordinator
Required CredentialsHigh school diploma or equivalent; some roles may require associate degreeBachelor's degree often preferred; relevant experience may suffice
Work EnvironmentOffice settings, community organizations, nonprofitsOffice environments, project sites, community programs
Employer & Industry UsageNonprofits, government agencies, educational institutionsNonprofits, government, educational institutions, healthcare
Common Search & ComparisonOften compared for entry-level roles supporting program activitiesViewed as a more senior role with additional responsibilities

Programs Assistants typically handle administrative support, scheduling, and basic program tasks, making them suitable for entry-level positions. Program Coordinators usually oversee program implementation, manage staff, and coordinate activities, requiring more experience and often a higher level of education. Both roles are vital in the same industry sectors, but they differ in scope and responsibility.

What is a Programs Assistant?

A Programs Assistant is a professional who provides administrative and logistical support to program managers and teams within an organization. Their responsibilities often include coordinating events, managing schedules, handling communications, tracking budgets, and assisting with reporting and documentation. Programs Assistants play a key role in ensuring that projects and programs run smoothly, supporting both internal staff and external stakeholders. They are commonly employed in non-profit organizations, educational institutions, and corporate environments.

What are the key skills and qualifications needed to thrive as a Programs Assistant, and why are they important?

To thrive as a Programs Assistant, you typically need strong organizational skills, attention to detail, and a background in administration or a related field. Familiarity with office productivity software (such as Microsoft Office or Google Workspace), event management platforms, and database systems is often required. Excellent communication, teamwork, and problem-solving abilities help you coordinate effectively and manage multiple tasks. These skills ensure efficient program delivery, seamless team collaboration, and successful achievement of organizational goals.

What is the highest paid assistant job?

The highest paid assistant jobs are often executive assistants or administrative assistants working in high-level industries or for top executives, with salaries reaching over $80,000 annually. Specialized skills, such as proficiency in project management tools or foreign languages, can increase earning potential. Experience and location also significantly impact compensation for assistant roles.

What would a program assistant do?

A programs assistant supports the planning, coordination, and execution of organizational programs and events. They handle administrative tasks such as scheduling, data entry, and communication, often using tools like spreadsheets and databases. The role requires strong organizational skills and attention to detail to ensure program activities run smoothly.

What jobs pay 4000 a week without a degree?

Programs Assistants typically do not earn $4,000 a week without a degree, as this pay level is uncommon for entry-level administrative roles. High-paying jobs that can reach this level without a degree often include specialized trades like commercial pilots, real estate brokers, or certain sales positions, which require experience, licensing, or certifications rather than formal degrees. These roles often demand specific skills, licenses, or extensive experience to achieve such high weekly earnings.

How does a Programs Assistant typically collaborate with other departments or teams within an organization?

Programs Assistants often serve as a key point of coordination between program managers, participants, and supporting departments such as marketing, finance, and operations. They may help schedule meetings, track project milestones, and communicate updates to ensure everyone stays aligned. Effective collaboration skills are essential, as Programs Assistants regularly work with diverse teams to support event planning, reporting, and program delivery. Building strong working relationships and being responsive to requests can help streamline processes and contribute to successful program outcomes.
What are the most commonly searched types of Programs jobs in Laval, QC? The most popular types of Programs jobs in Laval, QC are:
Programs Assistant jobs near you
Infographic showing various Programs Assistant job openings in Laval, QC as of July 2026, with employment types broken down into 1% As Needed, 78% Full Time, 18% Part Time, 1% Temporary, and 2% Contract. Highlights an 96% Physical, 2% Hybrid, and 2% Remote job distribution.

Administrative Assistant

ICAO

Montreal, QC • On-site

CA$248/wk

Full-time

Posted 11 hours ago

Job description

THE ORGANIZATIONAL SETTING

The Air Navigation Bureau (ANB) in ICAO is responsible for providing technical guidance to the Air Navigation Commission (ANC), the Council, and the Assembly. The Air Navigation Bureau provides technical expertise in aviation-related disciplines to States, industry and all elements of the Organization. The Bureau is also responsible for maintaining and implementing the Global Aviation Safety Plan (GASP) and Global Air Navigation Plan (GANP), including its aviation system block upgrades as well as producing yearly safety and air navigation status reports. The Bureau develops technical studies and proposals for Standards and Recommended Practices (SARPs), and Procedures for Air Navigation Services (PANS) for further processing by the governing bodies of ICAO. The Bureau also develops related procedures and guidance material. The Bureau also manages the Universal Safety Oversight Audit Programme (USOAP) using a Continuous Monitoring Approach (CMA) that monitors all States on a continuous basis. 

The incumbent reports to the supervisor of the Administrative Support Pool (ASP) and will provide efficient administrative support to the bureau Chiefs/Programme Coordinators and technical officers to carry out section/unit's multidisciplinary work programmes.
 

MAJOR DUTIES AND RESPONSIBILITIES

 
Function 1 (incl. Expected results): 

Provides administrative and logistical support for the planning and implementation of the work programme for Sections within ANB, achieving results such as: 

  • Coordinate administrative tasks to support various sections. 
  • Maintain documentation related to the work programme. 
  • Assist in scheduling meetings.
  • Facilitate communication and collaboration among relevant team members. 
  • Draft letters, memoranda, reports and various correspondence from verbal instructions or electronic drafts in accordance with ICAO practices and procedures. 
  • Assist with the management of websites. 
  • Support Section Chiefs and Technical Officers by monitoring task progress, flagging issues, and following up to ensure deadlines are met.
Function 2 (incl. Expected results): 

Assists in the quality management of working documents within ANB, achieving results such as:

  • Proofread and format documents, such as letters, memoranda, reports, Power Point presentations, for completeness, accuracy and grammar. 
  • Edit materials to enhance readability and coherence. 
  • File and organize documentation. 
Function 3 (incl. Expected results):

Provides administrative/logistical support for meetings, events, expert groups (panels and study groups, etc.) under the responsibility of Sections within ANB, achieving results such as:

  • Coordinate meetings in support of Sections within ANB.
  • Coordinate the logistics, such as room bookings, badge preparation and registration. 
  • Contribute to the preparation and distribution of documentation and materials. 
  • Proofread and format reports and meeting documentation. 
  • Maintain dedicated communication and documentation sharing platforms. 
Function 4 (incl. Expected results): 

Provides administrative and logistical support and guidance for travel-related processes, achieving results such as:

  • Provide support and guidance for travel related processes. 
  • Provide support and guidance regarding travel cost recovery processes.
Function 5 (incl. Expected results): 

Performs other related duties as assigned.


 
QUALIFICATIONS AND EXPERIENCE

 
Educational background

Essential
  • High School Diploma or Equivalent is required.

Desirable

  • Certification in office administration or management. 
  • Completion of courses in project management.
  • Training in data management or analysis. 
     
Professional experience and Knowledge

Essential
  • A minimum of four (4) years' experience working in an office environment applying administrative procedures and practices.

Desirable

  • Experience in maintaining records and managing documentation. 
  • Experience in project management. 
  • Experience in organizing meetings and events. 
  • Experience in data analysis and reporting. 
  • Experience working in an international or culturally diverse work environment. 

Language Skill
 
Essential
  • Fluent reading, writing and speaking abilities in English.
Desirable
  • A working knowledge of any other language of the Organization (Arabic, Chinese, French, Russian, Spanish).

 
CONDITIONS OF EMPLOYMENT
Evaluation of consultants will be held to the highest ethical standards and are required to sign a Code of Conduct upon acceptance of the assignment. This Evaluation shall be conducted in accordance with the principles outlined in the UNEG 'Ethical Guidelines for Evaluations'.

It should be noted that this consultancy is to be filled for an initial period of twelve (12) months with a possibility of an extension. This is a full-time position.

Please note that the daily rate for Band A varies from CA$ 186 to $248.

 
HOW TO APPLY
Interested candidates must complete an on-line application form. To apply, please visit ICAO's e-Recruitment website at: ICAO Career Website

 
NOTICE TO CANDIDATES
ICAO does NOT charge any fees or request money from candidates at any stage of the selection process, nor does it concern itself with bank account details of applicants. Requests of this nature allegedly made on behalf of ICAO are fraudulent and should be disregarded.

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