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Programs Assistant Jobs in Eugene, OR (NOW HIRING)

HIV Alliance

Executive & Program Assistant

Eugene, OR · On-site

$22 - $23.32/hr

The Assistant is theadministrative support for the agencies 340B program and clinicalprograms ... programs, and the agency as awhole) * Embraces Change(actively identifies problems and ...

Bristol Hospice

Clinical Supervisor (RN)

Springfield, OR · On-site

$118K - $120K/yr

Assess the health needs of the community and assist in the development of plan(s)/program(s) to meet needs * Participate in public relation and community activities that promote the organization ...

Laurel Hill Center

Clinical Supervisor

Eugene, OR · On-site

$79K - $100K/yr

Collaborate with the Director of Behavioral Health Services to develop, implement, and monitor policies and procedures for assigned programs * Assist in the development of clinical policies ...

Laurel Hill Center

Clinical Supervisor

Eugene, OR · On-site

$79K - $100K/yr

Collaborate with the Director of Behavioral Health Services to develop, implement, and monitor policies and procedures for assigned programs * Assist in the development of clinical policies ...

Laurel Hill Center

Clinical Supervisor

Eugene, OR · On-site

$79K - $100K/yr

Collaborate with the Director of Behavioral Health Services to develop, implement, and monitor policies and procedures for assigned programs * Assist in the development of clinical policies ...

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Programs Assistant information

What is a programs assistant?

A Programs Assistant is a professional who provides administrative and logistical support to program managers and teams within an organization. Their responsibilities often include coordinating events, managing schedules, handling communications, tracking budgets, and assisting with reporting and documentation. Programs Assistants play a key role in ensuring that projects and programs run smoothly, supporting both internal staff and external stakeholders. They are commonly employed in non-profit organizations, educational institutions, and corporate environments.

What are the key skills and qualifications needed to thrive as a programs assistant, and why are they important?

To thrive as a Programs Assistant, you typically need strong organizational skills, attention to detail, and a background in administration or a related field. Familiarity with office productivity software (such as Microsoft Office or Google Workspace), event management platforms, and database systems is often required. Excellent communication, teamwork, and problem-solving abilities help you coordinate effectively and manage multiple tasks. These skills ensure efficient program delivery, seamless team collaboration, and successful achievement of organizational goals.

How does a programs assistant typically collaborate with other departments or teams within an organization?

Programs Assistants often serve as a key point of coordination between program managers, participants, and supporting departments such as marketing, finance, and operations. They may help schedule meetings, track project milestones, and communicate updates to ensure everyone stays aligned. Effective collaboration skills are essential, as Programs Assistants regularly work with diverse teams to support event planning, reporting, and program delivery. Building strong working relationships and being responsive to requests can help streamline processes and contribute to successful program outcomes.

What is the difference between Programs Assistant vs Program Coordinator?

AspectPrograms AssistantProgram Coordinator
Required CredentialsHigh school diploma or equivalent; some roles may require associate degreeBachelor's degree often preferred; relevant experience may suffice
Work EnvironmentOffice settings, community organizations, nonprofitsOffice environments, project sites, community programs
Employer & Industry UsageNonprofits, government agencies, educational institutionsNonprofits, government, educational institutions, healthcare
Common Search & ComparisonOften compared for entry-level roles supporting program activitiesViewed as a more senior role with additional responsibilities

Programs Assistants typically handle administrative support, scheduling, and basic program tasks, making them suitable for entry-level positions. Program Coordinators usually oversee program implementation, manage staff, and coordinate activities, requiring more experience and often a higher level of education. Both roles are vital in the same industry sectors, but they differ in scope and responsibility.

How to become a programs assistant?

To become a programs assistant, candidates typically need a high school diploma or equivalent, along with strong organizational and communication skills. Relevant experience in office administration, familiarity with scheduling tools, and sometimes a bachelor's degree in a related field can improve job prospects. Entry-level positions may require basic computer skills and the ability to work in team environments.

What are the most commonly searched types of Programs jobs in Eugene, OR?

The most popular types of Programs jobs in Eugene, OR are:

Programs Assistant jobs near you
Infographic showing various Programs Assistant job openings in Eugene, OR as of August 2026, with employment types broken down into 1% As Needed, 78% Full Time, 18% Part Time, and 3% Contract. Highlights an 85% Physical, 2% Hybrid, and 13% Remote job distribution.

Executive & Program Assistant

HIV Alliance

Eugene, OR • On-site

$22 - $23.32/hr

Other

Posted 16 days ago

Job description

Department:Administration
ReportsTo:Executive Director and Senior Program Director
PositionType: 1.0 FTE, 40 Hours/Week, Non-Exempt
WorkType: In Person, Not Hybrid/Remote Eligible
SalaryRange: $22.00-23.32 per hour
SalaryNote: Bilingual candidates are eligible for anadditional $1.50 Bilingual Differential. This Bilingual Differential is not included in the salary rangeabove.
BenefitsAvailable: Read more at http://hivalliance.org/employment/benefits
AgencyOverview: Read more at https://hivalliance.org/engage/careers-at-hivalliance/
ExternalApplicants: Apply directly through ourwebsite, via the Agency Overview link. All applicants must submit a complete job application, supplementalquestions, and resume via the job portal to be considered.
InternalApplicants: Apply via email, following theemailed application instructions
PositionSummary: The Executive and Program Assistant position is pivotal, challengingand multi-focal. This position isjointly supervised by the Executive Director and Senior Program Director andassists with all aspects of their departments, including Human Resources, Boardof Directors, admin support and special projects. The Assistant is theadministrative support for the agencies 340B program and clinicalprograms.
EssentialFunctions and Responsibilities:
  • Act as the executive assistant for the Executive Director (ED) andSenior Program Director (SPD) in all facets of agency administration,management, development and community relations
  • Provide tools and organization to ensure effective communication withboard of directors.
  • Coordinate setup of board meetings and retreats
  • Assist ED and SPD with coordination and development of critical agencyplans
  • Assist ED and SPD with reports, special projects and correspondence asnecessary
  • Assist ED and SPD with applicant recruiting, screening and onboarding
  • Maintaining official files as designated by the Executive Director
  • Coordinate execution of contracts and critical documents and ensureproper filing
  • Coordinate special projects related to administration and management ofagency
  • Research, design and prepare formal and informal presentations
  • Assist in development of agency policies and procedures
  • Support SPD in healthcare administration tasks including filingcredentialing & insurance applications
  • Assist with preparations of Executive Summaries and other memoranda
  • Represent the agency at various work-related and social functions at thedirection of the ED
  • Maintain sensitive and critical documentation
  • Support ED and SPD led committees including the Employee AdvisoryCommittee
  • Other tasks asassigned, including training/cross-training other staff as needed
RequiredQualifications:
  • 2 years ofrelated administrative experience
  • Preferexperience showing several years of verifiable, progressive responsibility asexecutive/administrative assistant
  • Preferexperience in a healthcare setting
  • Strongorganizational and problem-solving skills with ability to prioritize
  • Capacityto think independently and use mature professional judgment
  • Strongwritten and verbal communication skills
  • Proficiencyin Excel, Adobe Suite, Word and file management in Windows
  • Ability totake initiative and balance multiple tasks simultaneously
  • Able towork with distractions and busy surroundings
  • Able toattend to detail, Record-keeping and file management skills
  • Able topresent professional and pleasant manner at all times with staff, Board andothers
  • Ability towork well with others and handle stress with grace/sense of humor
  • Reliableand consistent attendance
  • Abilityto use personal cell phone to run agency phone system software, MFA, etc.
  • Ability tolearn quickly, willing to ask questions to clarify information and able to getup to speed in short period of time
  • Flexibleto respond to unanticipated needs of Executive Director or Senior ProgramDirector and staff, and re-prioritize work tasks as necessary
  • Capable ofrespecting and maintaining confidentiality in all appropriate agency business
  • Impeccableintegrity and sense of discretion and ability to maintain confidentiality
  • TB test (providedat agency)
  • Valid Oregondriver's license, or valid out of state driver's license with the ability toget an Oregon driver's license within 30 days of establishing residency inOregon, and a driving record sufficient to be covered by agency auto insurancepolicy.
  • Ability to passagency criminal background check
ProfessionalCompetencies:
  • InterpersonalCommunication & Conflict Management (proactivelycommunicates effectively, listens carefully to others, exhibits acceptablestandards of conduct, deals effectively with others in difficult situations,works to reduce tension & conflict)
  • OrganizationalAwareness (takes time to learn about agency culture,policies, and procedures; recognizes and balances the interest and impact ofone's department with those of other departments, programs, and the agency as awhole)
  • Embraces Change(actively identifies problems and opportunities for change, implementssolutions where appropriate, maintains effectiveness & adjusts well whenexperiencing changes in work tasks, environment, processes, and requirements)
  • Living the AgencyVision & Values (demonstrates an understanding ofagency vision and values, keeping the vision and values at the forefront ofdecision making)
  • Client &Customer Focused (keeps client and customer needsa primary focus; develops and sustains productive relationships with clients,customers, & partners)
  • Valuing Diversity(appreciates and leverages the capabilities, insights, & ideas of allindividuals; works effectively with individuals of diverse style, ability,& motivation)
PhysicalDemands:
While performingthe duties of this job, the employee is required to
  • Repetitively usehands, including grasping, twisting/turning of wrists, and finger dexterity toperform various necessary clerical duties, such as typing and writing.
  • Frequently usearms, such as pushing & pulling to open/close drawers, cabinets, etc.
  • Sit and/or standfor extended periods of time at an assigned station
  • Bend, stand,& reach to be able to transport clients and to lift and carry up to 25pounds for tasks such as building kits & assembling testing/educationalmaterials.
  • Use continuousclarity of vision at 20 inches or less for processing of paperwork
The physicaldemands described above here are representative of those that must be met by anemployee to successfully perform the essential functions of this job. Reasonable accommodations may be made toenable individuals with disabilities to perform the essential functions of thejob.
WorkingConditions, Travel, and Environment:
The duties ofthis job require individuals to be able to work in non-traditional andcommunity-based settings. Additionally,the duties of this job include travel to other locations necessary to completeessential job functions, including the ability to transport self to job-relatedevents and locations. This role requires regular reliable attendance, including:
  • Ability to workflexible hours, including early mornings, evenings, and weekends
  • Ability to work aminimum of 5 days per week for 40 hours per week
  • Ability to workin loud, crowded, busy, or escalated environments
  • Ability to driveat night and during various weather conditions safely

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