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Programs Assistant Jobs in Vermont (NOW HIRING)

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Programs Assistant information

What is a programs assistant?

A Programs Assistant is a professional who provides administrative and logistical support to program managers and teams within an organization. Their responsibilities often include coordinating events, managing schedules, handling communications, tracking budgets, and assisting with reporting and documentation. Programs Assistants play a key role in ensuring that projects and programs run smoothly, supporting both internal staff and external stakeholders. They are commonly employed in non-profit organizations, educational institutions, and corporate environments.

What are the key skills and qualifications needed to thrive as a programs assistant, and why are they important?

To thrive as a Programs Assistant, you typically need strong organizational skills, attention to detail, and a background in administration or a related field. Familiarity with office productivity software (such as Microsoft Office or Google Workspace), event management platforms, and database systems is often required. Excellent communication, teamwork, and problem-solving abilities help you coordinate effectively and manage multiple tasks. These skills ensure efficient program delivery, seamless team collaboration, and successful achievement of organizational goals.

How does a programs assistant typically collaborate with other departments or teams within an organization?

Programs Assistants often serve as a key point of coordination between program managers, participants, and supporting departments such as marketing, finance, and operations. They may help schedule meetings, track project milestones, and communicate updates to ensure everyone stays aligned. Effective collaboration skills are essential, as Programs Assistants regularly work with diverse teams to support event planning, reporting, and program delivery. Building strong working relationships and being responsive to requests can help streamline processes and contribute to successful program outcomes.

What is the difference between Programs Assistant vs Program Coordinator?

AspectPrograms AssistantProgram Coordinator
Required CredentialsHigh school diploma or equivalent; some roles may require associate degreeBachelor's degree often preferred; relevant experience may suffice
Work EnvironmentOffice settings, community organizations, nonprofitsOffice environments, project sites, community programs
Employer & Industry UsageNonprofits, government agencies, educational institutionsNonprofits, government, educational institutions, healthcare
Common Search & ComparisonOften compared for entry-level roles supporting program activitiesViewed as a more senior role with additional responsibilities

Programs Assistants typically handle administrative support, scheduling, and basic program tasks, making them suitable for entry-level positions. Program Coordinators usually oversee program implementation, manage staff, and coordinate activities, requiring more experience and often a higher level of education. Both roles are vital in the same industry sectors, but they differ in scope and responsibility.

How to become a programs assistant?

To become a programs assistant, candidates typically need a high school diploma or equivalent, along with strong organizational and communication skills. Relevant experience in office administration, familiarity with scheduling tools, and sometimes a bachelor's degree in a related field can improve job prospects. Entry-level positions may require basic computer skills and the ability to work in team environments.

What are the most commonly searched types of Programs jobs in Vermont?

The most popular types of Programs jobs in Vermont are:

Programs Assistant jobs near you
Infographic showing various Programs Assistant job openings in Vermont as of August 2026, with employment types broken down into 1% As Needed, 78% Full Time, 19% Part Time, and 2% Contract. Highlights an 84% Physical, 1% Hybrid, and 15% Remote job distribution.

Assistant Coach Women's Soccer

Johnson, VT • On-site

Vermont State University
See more jobs at Vermont State Universityexternal

$700/wk

Part-time

Posted 13 days ago

Job description

CHARACTERISTIC DUTIES & RESPONSIBILITIES
  • To assist the Head Coach in coaching the varsity sport of soccer at the University under the guidelines established by the NCAA and NAC including: recruiting student athletes, establishing practice schedules and holding practice sessions, scouting of opponents games, preparing for and coaching during games.
  • Assist in the planning of the overall administration, development, and implementation of varsity athletic programs.
  • Assist to hire, train, and supervise student assistants to carry out tasks related to specific areas such as the fitness center, the pool, and the rock-climbing wall, equipment maintenance, club and intramural programs.
  • Monitor recreation and athletic activities, facilities and equipment on a regular basis, ensuring adherence to established operating procedures, with a focus on safety procedures.
  • Assist in game management for various athletic events and contests.
  • Perform other duties as assigned.

SUPERVISION RECEIVED
General supervision received from the Head Coach.
SUPERVISION EXERCISED
General supervision over student workers and student interns.
MINIMUM QUALIFICATIONS
Bachelor's degree in sports administration, recreation, physical education, or other appropriate discipline with a master's degree desirable, plus two to four years relevant experience in recreation/athletics/coaching, or a combination of education and experience from which comparable knowledge and skills are acquired.
  • Strong and varied technical skills and interest in recreational activities.
  • Broad base of knowledge and skills related to fitness center, pool and athletic facilities, management, coaching, recruiting and other relevant experience.
  • Coaching experience.
  • Ability to deal effectively with a wide range of University students, personnel, as well as media contacts, facilities users and others outside the University.
  • Weekend and evening work is required.
  • University Fleet License is required.

Scheduled Hours Weekly:
20
Budgeted Wage for this Position:
$700.00
Exempt Status:
Exempt
Grade:
T02
Job Posting Responsibilities:

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