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Program Support Assistant Jobs in Swansea, IL (NOW HIRING)

Lifebridge

Recreation Specialist Part-Time

Saint Louis, MO · On-site

$16.70 - $21.11/hr

Complete pre- and post-outing documentation Youth Enrichment & Camp Support * Assist program leads in engaging youth in after school and camp activities * Promote independence, participation, and ...

Amyx, Inc.

Software Engineering Lead

O Fallon, IL · On-site

... program support tools; assist software license management; analyze help desk tickets; support ad hoc reporting; research HW/SW solutions; support testing of upgrades; coordinate with orgs to address ...

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All JobsProgram Support JobsProgram Support Assistant JobsProgram Support Assistant Jobs in Swansea, IL

Program Support Assistant information

See Swansea, IL salary details

$25.7K

$44K

$55.4K

How much do program support assistant jobs pay per year?

As of Aug 7, 2026, the average yearly pay for program support assistant in Swansea, IL is $44,030.00, according to ZipRecruiter salary data. Most workers in this role earn between $40,800.00 and $47,600.00 per year, depending on experience, location, and employer.

What is a program support assistant?

A program support assistant works in a specialized unit of an organization or academic institution and performs a variety of administrative tasks. Your duties as a program support assistant vary depending on your employer but may involve budgeting, purchasing materials, managing files and records, and assisting visitors. You must also understand departmental guidelines, policies, and procedures. Typical qualifications for a program support assistant include at least a high school diploma or GED certificate and relevant work experience. You must also have excellent communication, multitasking, and organizational skills, along with computer proficiency.

What is the difference between Program Support Assistant vs Administrative Assistant?

AspectProgram Support AssistantAdministrative Assistant
Required CredentialsHigh school diploma; some roles may prefer post-secondary educationHigh school diploma; often similar educational requirements
Work EnvironmentGovernment agencies, non-profits, educational institutionsCorporate offices, government agencies, various industries
Job ResponsibilitiesSupporting program operations, coordinating activities, assisting with reportsManaging schedules, handling correspondence, organizing files
Employer & Industry UsageCommon in public sector and non-profit organizationsWidespread across industries including private and public sectors

The Program Support Assistant and Administrative Assistant roles share similarities in educational requirements and work environments. However, Program Support Assistants focus more on supporting specific programs and coordinating activities within organizations, especially in government and non-profit sectors. Administrative Assistants typically handle general office tasks across various industries. Both roles are essential for organizational operations but differ in scope and focus.

What are some common challenges faced by program support assistants in managing multiple tasks and priorities?

Program Support Assistants often juggle a wide range of responsibilities, from scheduling meetings and maintaining records to coordinating communication between departments. One common challenge is managing competing priorities and tight deadlines, especially when supporting multiple team members or projects simultaneously. Staying organized, proactively communicating about workload, and using digital tools for task management can help address these challenges. Additionally, flexibility and adaptability are important, as priorities may shift quickly based on organizational needs.

What are the key skills and qualifications needed to thrive as a program support assistant, and why are they important?

To thrive as a Program Support Assistant, you need strong organizational skills, attention to detail, and proficiency in office administration, typically supported by a high school diploma or relevant experience. Familiarity with office software like Microsoft Office Suite, data entry systems, and scheduling tools is commonly required. Excellent communication, multitasking abilities, and adaptability are crucial soft skills that set top performers apart. These competencies ensure efficient program operations, effective support for teams, and smooth coordination of administrative tasks.
More about Program Support Assistant jobs
What job categories do people searching Program Support Assistant jobs in Swansea, IL look for? The top searched job categories for Program Support Assistant jobs in Swansea, IL are:
What cities near Swansea, IL are hiring for Program Support Assistant jobs? Cities near Swansea, IL with the most Program Support Assistant job openings:
Program Support Assistant jobs near you

Office / Development Administrative Assistant

AmeriCorps St. Louis

Saint Louis, MO

$34K - $38K/hr

Full-time

Medical, Retirement, PTO

Re-posted 27 days ago

Job description

Position Title
Office / Development Administrative Assistant

Position Summary
The Office / Development Administrative Assistant supports the daily operations and administrative functions of the organization to help advance its mission and programs. This position plays a key role in maintaining efficient office processes, supporting staff and Members, coordinating communications, assisting with financial and donor records, and helping ensure organizational compliance. The ideal candidate is organized, adaptable, mission-driven, and comfortable working in a collaborative nonprofit environment
Key Responsibilities:
Administrative Operations
  • Maintain a tidy and welcoming office environment
  • Answer phones, respond to emails, and manage general organizational correspondence
  • Maintain office supplies and equipment
  • Coordinate schedules, meetings, and organizational calendars
  • Support internal communications and office procedures
Financial amp; Grant Support
  • Assist with expense tracking, specifically credit receipt documentation
  • Support program reporting through data entry and review
Donor amp; Community Relations
  • Assist with donor acknowledgments, mailings, and fundraising event logistics
  • Maintain donor and alumni profiles and gift records
  • Support outreach efforts, community engagement activities, and organizational events
  • Provide excellent customer service to Members, partners, and community members
Board amp; Leadership Support
  • Support board meeting schedules, materials, agendas, and minutes
  • Support special projects as requested by the Executive Director
  • Assist with policy updates, reporting requirements, and organizational documentation
Human Resources
  • Support Member onboarding, personnel files, and time tracking
  • Assist with Member communications
  • Support Member events and weekly meetings through notetaking and attendance
Facility
  • Maintain building supply and food inventory
  • Perform light bi-weekly cleaning, including bathrooms and kitchen
  • Oversee vehicles use logs and parking
  • Help maintain compliance with organizational policies and workplace procedures
  • Maintain secured physical filing areas and document retention schedules
  • Oversee secured technology equipment inventory

Qualifications
  • Associate degree or equivalent experience preferred
  • 2+ years of administrative or office management experience, preferably in a nonprofit setting
  • Strong organizational and multitasking abilities
  • Excellent written and verbal communication skills
  • Proficiency in Google Workspace, Microsoft Office Suite and database systems
  • Ability to work independently and collaboratively in a small team environment
  • Experience with nonprofit software, donor databases, or grant administration is a plus

Desired Skills
  • Commitment to the organization’s mission and values
  • Flexibility and adaptability in a small nonprofit environment
  • Attention to detail and strong time management skills
  • Professionalism, discretion, and sound judgment
  • Ability to manage multiple priorities with limited resources
  • Strong interpersonal and community relations skills

Compensation

$34,000 - $38,000 annual salary based on experience. Benefits include health insurance reimbursement, paid time-off, and retirement match.

Equal Opportunity Statement
Partnership for Youth Inc., dba, AmeriCorps St. Louis, is an equal opportunity employer committed to creating an inclusive workplace that reflects the communities we serve.

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