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Program Specialist Assistant Jobs in Tennessee (NOW HIRING)

Vanderbilt University

Program Specialist

Nashville, TN · On-site

The Program Specialist is located in Garland Hall in the College of Arts & Science at Vanderbilt ... Serve as Travel Assistant to Senior Researcher and Chaired Professor of the Practice. * Prepare and ...

ORAU

Program Specialist Senior

Oak Ridge, TN · On-site +1

$23.44 - $32.60/hr

The Program Specialist Senior monitors and supports peer review and other scientific meeting ... assist attendees with mute/unmute, screen sharing, camera sharing; ability to bring attendees to ...

ORAU

Program Specialist Senior

Oak Ridge, TN

$23.44 - $32.60/hr

The Program Specialist Senior monitors and supports peer review and other scientific meeting ... assist attendees with mute/unmute, screen sharing, camera sharing; ability to bring attendees to ...

ORAU

Program Specialist Senior

Oak Ridge, TN · On-site +1

$23.44 - $32.60/hr

The Program Specialist Senior monitors and supports peer review and other scientific meeting ... assist attendees with mute/unmute, screen sharing, camera sharing; ability to bring attendees to ...

University of Rochester

$25.14 - $35.24/hr

Maintain and implement policies of the program and support communication of outcomes to ... May provide guidance and assist with training entry level staff. * Other duties as assigned.

Tennessee Oncology

The Risk Evaluation and Mitigation Strategies (REMS) Program Specialist is a licensed nurse that is ... assist in coordinating combination therapy including multiple routes of therapy administration

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Program Specialist Assistant information

What is a program specialist assistant?

Program Specialist Assistants are professionals who support program specialists and managers in planning, coordinating, and implementing various programs within an organization. Their responsibilities often include administrative tasks, data collection, communication with stakeholders, and helping to ensure that program goals and deadlines are met. They work in a wide range of fields such as education, healthcare, government, and non-profits. Program Specialist Assistants play a crucial role in keeping programs running smoothly by providing organizational and logistical support.

What does a program specialist assistant do?

As a Program Specialist Assistant, you play a vital role in facilitating project coordination by organizing meetings, preparing reports, and tracking project timelines and deliverables. You will frequently communicate with team members, stakeholders, and external partners to ensure everyone is aligned on project goals and updates. This position requires strong organizational and interpersonal skills, as you'll often be the point of contact for logistical questions and will assist in resolving minor issues that arise during program implementation.

What are the key skills and qualifications needed to thrive as a program specialist assistant?

To excel as a Program Specialist Assistant, you need organizational skills, attention to detail, and a relevant associate’s or bachelor’s degree in administration or a related field. Familiarity with project management software, spreadsheets, and standard office applications is typically required. Strong communication, teamwork, and adaptability are valuable soft skills in supporting program operations and collaborating with staff. These competencies ensure efficient program coordination, accurate recordkeeping, and seamless support for program objectives.

What is the difference between Program Specialist Assistant vs Program Coordinator?

AspectProgram Specialist AssistantProgram Coordinator
Required CredentialsHigh school diploma or equivalent; some roles may require associate's degreeBachelor's degree in related field often preferred
Work EnvironmentOffice settings, supporting program activitiesOffice and field settings, overseeing program implementation
Employer & Industry UsageNonprofits, government agencies, educational institutionsNonprofits, government, community organizations
Common Search & ComparisonAssisting program tasks, administrative supportManaging program operations, coordinating activities

The Program Specialist Assistant typically provides administrative and support tasks within programs, often requiring less experience and focusing on assisting roles. In contrast, the Program Coordinator has broader responsibilities, including overseeing program activities and ensuring smooth operations. Both roles are common in similar industries and may require related credentials, but their scope and level of responsibility differ.

What are the most commonly searched types of Program Specialist jobs in Tennessee?

The most popular types of Program Specialist jobs in Tennessee are:

What cities in Tennessee are hiring for Program Specialist Assistant jobs?

Cities in Tennessee with the most Program Specialist Assistant job openings:

Program Specialist Assistant jobs near you

Program Specialist

Vanderbilt University

Nashville, TN • On-site

Full-time

Re-posted 17 days ago

Vanderbilt University rating

8.2

Company rating: 8.2 out of 10

Based on 41 frontline employees who took The Breakroom Quiz

152nd of 627 rated colleges and universities

Job description


The Program Specialist is located in Garland Hall in the College of Arts & Science at Vanderbilt University. This position is responsible for administrative program support in the Medicine, Health & Society Department. This position will engage with a wide range of colleagues/coworkers (faculty, postdocs, students, and staff), in various areas/central offices. The position requires a thorough understanding of university policies and procedures.
Key Functions and Expected Performance:
Program Support:
  • Collaborate closely with the Chaired Professor of the Practice and the Senior Researcher to
    provide comprehensive administrative and operational support.
  • Coordinate Chaired Professor's calendar with scheduling team.
  • Prepare and process expenditures and reimbursements associated with the Chaired Professor of the Practice.
  • Process One Card transactions, including purchases for catering, event rentals, and office or
    event supplies.
  • Serve as the Guest Travel Coordinator (GTC), arranging flights, lodging, and travel logistics
    for visiting guests.
  • Serve as Travel Assistant to Senior Researcher and Chaired Professor of the Practice.
  • Prepare and process travel expenses reimbursements and honoraria payments for guests.
  • Coordinate the procurement of services, supplies, and equipment, including creating purchase orders in accordance with University purchasing policies and procedures.
  • Assist with the hiring, onboarding, and supervision of student workers.
  • Maintain organized filing systems, records, and documentation to ensure operational
    efficiency and compliance with department and University policies.
  • Coordinate meetings and events by managing schedules, communications, agendas, catering,
    room reservations, and meeting setup and teardown.
  • Facilitate cross-functional collaboration and support trans-institutional initiatives and
    partnerships as assigned.
  • Contribute to departmental operations through the coordination and execution of special projects and other assigned responsibilities.
  • Field calls to Chaired Professor of the Practice as needed.
  • Coordinate cross-team collaboration and trans-institutional engagement as assigned.

Research Support:
  • Conduct literature and content research to support Chaired Professor of the Practice and Senior Researcher's research initiatives.
  • Identify, review, and compile new and relevant research publications from academic databases and online resources.
  • Monitor emerging research and summarize findings.
  • Prepare research memos that synthesize literature, findings, and background information.
  • Perform copy editing and proofreading of research manuscripts, reports, presentations, and other written materials.
  • Assist with organizing and maintaining research resources and reference materials.

Other:
  • Support departmental operations and special projects as assigned.

Education and Certifications
  • An Associate's or Bachelor's degree from an accredited institution of higher education is necessary.

Experience and Skills:
  • At least two years of professional experience is necessary.
  • At least four years of directly related experience is highly preferred.
  • Strong copy-editing skills are necessary.
  • Strong interpersonal communication skills are necessary.
  • Ability to perform complex tasks and to prioritize multiple projects and competing deadlines is necessary.
  • Demonstrated ability to work independently and in a team setting is necessary.
  • Knowledge of University policies, processes, and procedures is preferred.
  • Microsoft Office proficiency (including Word and Excel) and Adobe Professional is necessary.

About Us
At Vanderbilt University , our work - regardless of title or role - is in service to an important and noble mission in which every member of our community serves in advancing knowledge and transforming lives on a daily basis. Located in Nashville, Tennessee, on a 330+ acre campus and arboretum dating back to 1873, Vanderbilt is proud to have been named as one of "America's Best Large Employers" as well as a top employer in Tennessee and the Nashville metropolitan area by Forbes for several years running. We welcome those who are interested in learning and growing professionally with an employer that strives to create, foster and sustain opportunities as an employer of choice.
We understand you have a choice when choosing where to work and pursue a career. We understand you are unique and have a story. We want to hear it. We encourage you to apply today so that you might become a part of our story.
Vanderbilt University is an equal-opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran, or any other characteristic protected by law.

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