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Program Specialist Assistant Jobs in Tennessee (NOW HIRING)

OneOncology

Research Program Specialist

Nashville, TN · On-site

The Research Program Specialist is responsible for supporting and leading various functions of the ... Lead the tracking of enrollment by site and by study to assist with site and network level decision ...

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Program Specialist Assistant information

What are the key skills and qualifications needed to thrive as a Program Specialist Assistant, and why are they important?

To excel as a Program Specialist Assistant, you need organizational skills, attention to detail, and a relevant associate’s or bachelor’s degree in administration or a related field. Familiarity with project management software, spreadsheets, and standard office applications is typically required. Strong communication, teamwork, and adaptability are valuable soft skills in supporting program operations and collaborating with staff. These competencies ensure efficient program coordination, accurate recordkeeping, and seamless support for program objectives.

What are Program Specialist Assistants?

Program Specialist Assistants are professionals who support program specialists and managers in planning, coordinating, and implementing various programs within an organization. Their responsibilities often include administrative tasks, data collection, communication with stakeholders, and helping to ensure that program goals and deadlines are met. They work in a wide range of fields such as education, healthcare, government, and non-profits. Program Specialist Assistants play a crucial role in keeping programs running smoothly by providing organizational and logistical support.

How does a Program Specialist Assistant typically support project coordination and communication within a team?

As a Program Specialist Assistant, you play a vital role in facilitating project coordination by organizing meetings, preparing reports, and tracking project timelines and deliverables. You will frequently communicate with team members, stakeholders, and external partners to ensure everyone is aligned on project goals and updates. This position requires strong organizational and interpersonal skills, as you'll often be the point of contact for logistical questions and will assist in resolving minor issues that arise during program implementation.

What is the difference between Program Specialist Assistant vs Program Coordinator?

AspectProgram Specialist AssistantProgram Coordinator
Required CredentialsHigh school diploma or equivalent; some roles may require associate's degreeBachelor's degree in related field often preferred
Work EnvironmentOffice settings, supporting program activitiesOffice and field settings, overseeing program implementation
Employer & Industry UsageNonprofits, government agencies, educational institutionsNonprofits, government, community organizations
Common Search & ComparisonAssisting program tasks, administrative supportManaging program operations, coordinating activities

The Program Specialist Assistant typically provides administrative and support tasks within programs, often requiring less experience and focusing on assisting roles. In contrast, the Program Coordinator has broader responsibilities, including overseeing program activities and ensuring smooth operations. Both roles are common in similar industries and may require related credentials, but their scope and level of responsibility differ.

What are the most commonly searched types of Program Specialist jobs in Tennessee? The most popular types of Program Specialist jobs in Tennessee are:
Program Specialist Assistant jobs near you

Program Specialist

SD Department of Veterans Affairs

Memphis, TN • On-site

$74K/yr

Other

Posted 16 days ago

Job description

Serves as the Memphis VAMC Assistant Fisher House Manager (AFHM) and is responsible for on-site management, planning, operation, and administrative coordination of the multi-phased lodging program. The Fisher House is used by families of Veterans are receiving care at the VAMC.
This job will close when we have received 50 applications which may be sooner than the closing date
Amended: Announcement has been extended to July 30, 2026.Qualifications:To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 07/30/2026.
Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-11 position you must have served 52 weeks at the GS-9. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment.
You may qualify based on your experience and/or education as described below:
  • Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-09 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to:
  • Knowledge of pertinent laws, regulations, policies, and precedents which affect the use of program and related support resources (people, money, or equipment) in the area studied.
  • Skilled in public speaking and the ability to effectively convey ideas and job tasks to others for completion.
  • Knowledge of office management including use of computer software, word processing, spreadsheet applications, graphics to develop presentation materials, bookkeeping/accounting series and applications, and the creation and management of filing systems.
  • Ability to clearly communicate orally and in writing ideas, concepts, facility policies and special programs to volunteers, community members and service organizations.
  • Assigns specific projects in terms of issues, organizations, functions, or work processes to be studied and set deadlines for completing work.
  • Review and evaluate local Fisher House procedures, revised cost limitations, workflow, and methods as they affect the cost of maintenance and the adequacy and availability of suites and recommend changes or adjustments conducive to increased efficiency and economy of operations.
  • Gathering information, identifying, and analyzing issues, and developing recommendations to resolve substantive problems or effectiveness and efficiency of work operations in a program or program support setting.
  • Involves planning, scheduling, coordinating, and monitoring the operation and utilization of the Fisher House.
OR,
  • Education: Applicants may substitute education for the required experience. To qualify based on education for this grade level you must have successfully completed a Ph. D. or equivalent doctoral degree or 3 full years of progressively higher level graduate education leading to such a degree or LL.M., if related that demonstrates the knowledge, skills, and abilities necessary to do the work of this position. NOTE: Transcripts must be submitted with application. Education cannot be credited without documentation.
OR,
  • Combination: Applicants may also combine education and experience to qualify at this level. You must have equivalent combinations of successfully completed graduate level education (in excess of the first year or 18 semester hours) and specialized experience to meet total experience requirements. NOTE: If using education combined with specialized experience to qualify, a copy of your transcript is required.
Preferred Experience: Purchase Card Holder, Program and Project Management, Community Outreach.
You will be rated on the following Competencies for this position:
  • Administration and Management
  • Attention to Detail
  • Communications
  • Customer Service
  • Decision Making
  • Flexibility
  • Integrity/Honesty
  • Interpersonal Skills
  • Learning
  • Organizational Stewardship
  • Reading Comprehension
  • Reasoning
  • Self-Management
  • Stakeholder Management
  • Stress Tolerance
  • Teamwork

Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment.
For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.Education:A transcript must be submitted with your application if you are basing all or part of your qualifications on education.
Note: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: http://ope.ed.gov/accreditation/. If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: https://sites.ed.gov/international/recognition-of-foreign-qualifications/.Employment Type: OTHER

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