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Program Specialist Assistant Jobs in Minnesota (NOW HIRING)

EOSIS

Recovery Specialist Supervisor

Moorhead, MN

$41K - $57K/yr

Oversee of all Recovery Specialists. * Assist with daily management of the program and staff. * Provide individual supervision to Recovery Specialists, along with re-direction, coaching etc. * Will ...

Eosis

Recovery Specialist Supervisor

Moorhead, MN · On-site

$43K - $55K/yr

Oversee of all Recovery Specialists. * Assist with daily management of the program and staff. * Provide individual supervision to Recovery Specialists, along with re-direction, coaching etc. * Will ...

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Program Specialist Assistant information

What are the key skills and qualifications needed to thrive as a program specialist assistant?

To excel as a Program Specialist Assistant, you need organizational skills, attention to detail, and a relevant associate’s or bachelor’s degree in administration or a related field. Familiarity with project management software, spreadsheets, and standard office applications is typically required. Strong communication, teamwork, and adaptability are valuable soft skills in supporting program operations and collaborating with staff. These competencies ensure efficient program coordination, accurate recordkeeping, and seamless support for program objectives.

What is a program specialist assistant?

Program Specialist Assistants are professionals who support program specialists and managers in planning, coordinating, and implementing various programs within an organization. Their responsibilities often include administrative tasks, data collection, communication with stakeholders, and helping to ensure that program goals and deadlines are met. They work in a wide range of fields such as education, healthcare, government, and non-profits. Program Specialist Assistants play a crucial role in keeping programs running smoothly by providing organizational and logistical support.

What does a program specialist assistant do?

As a Program Specialist Assistant, you play a vital role in facilitating project coordination by organizing meetings, preparing reports, and tracking project timelines and deliverables. You will frequently communicate with team members, stakeholders, and external partners to ensure everyone is aligned on project goals and updates. This position requires strong organizational and interpersonal skills, as you'll often be the point of contact for logistical questions and will assist in resolving minor issues that arise during program implementation.

What is the difference between Program Specialist Assistant vs Program Coordinator?

AspectProgram Specialist AssistantProgram Coordinator
Required CredentialsHigh school diploma or equivalent; some roles may require associate's degreeBachelor's degree in related field often preferred
Work EnvironmentOffice settings, supporting program activitiesOffice and field settings, overseeing program implementation
Employer & Industry UsageNonprofits, government agencies, educational institutionsNonprofits, government, community organizations
Common Search & ComparisonAssisting program tasks, administrative supportManaging program operations, coordinating activities

The Program Specialist Assistant typically provides administrative and support tasks within programs, often requiring less experience and focusing on assisting roles. In contrast, the Program Coordinator has broader responsibilities, including overseeing program activities and ensuring smooth operations. Both roles are common in similar industries and may require related credentials, but their scope and level of responsibility differ.

What are the most commonly searched types of Program Specialist jobs in Minnesota? The most popular types of Program Specialist jobs in Minnesota are:
What cities in Minnesota are hiring for Program Specialist Assistant jobs? Cities in Minnesota with the most Program Specialist Assistant job openings:
Program Specialist Assistant jobs near you

Program Support Specialist, Loyalty Programs

Buyers Edge Platform, LLC

Becker, MN • On-site

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Posted 3 days ago

New

Job description

In this role as Program Support Specialist, you will serve as a critical resource on the Loyalty Programs team, helping to ensure the smooth day-to-day execution of our national foodservice operator loyalty programs. Sitting at the intersection of operations, data management, and client services, you will assist with data validation, invoicing processes, promotion operations and internal reporting. You will collaborate cross-functionally with operations, IT, accounting, analytics, and client services teams to keep program initiatives on track and operating at the highest level of accuracy and quality. All team members must be dedicated to our core values: Real, Care, Growth.
Who we are:
A Minnesota-based company, RealTime Solutions® thrives on proactively addressing foodservice trends, pitfalls, and opportunities, always staying one step ahead. By seamlessly merging data intelligence with marketing finesse, we create campaigns and tactics that are not just reactive but rooted in insightful strategy. As a Buyers Edge Platform brand, our deep foodservice expertise and data-rich analytics set us apart, allowing us not only to identify growth opportunities for Fortune 500 food manufacturers, but also craft bold strategies and tactics that redefine their success in foodservice.
We are unable to offer work sponsorship for this role.
Your impact:
  • Program & Project Support
    • Support the Program Managers in day-to-day execution of the loyalty programs, including tracking milestones, action steps, and deadlines.
    • Assist in the implementation of new program features, platform enhancements, and technology upgrades as assigned.
    • Maintain and update project management tools (e.g., Microsoft Teams, Jira,) with current status, risks, and dependencies.
    • Support program promotion operations including set-up, maintenance, basic reporting and turning them into actionable case studies.
  • Data Validation & Reporting
    • Perform data validation, audits, and quality checks to ensure accuracy across program touchpoints (enrollment, earning, redemption).
    • Act as an internal data and reporting resource - pulling, compiling, and analyzing program performance data as needed.
    • Assist in the creation of performance reports and dashboards using tools such as Excel and Tableau.
    • Identify data discrepancies and escalate issues with recommended solutions to the Program Manager.
    • Lead the review, validation, and processing of program-related invoice reports, ensuring accuracy.
  • Stakeholder & Client Collaboration
    • Develop and maintain strong relationships with internal teams and external client stakeholders.
    • Provide proactive project updates, thoughtful communication, and responsive follow-through to all stakeholders.
    • Assist in preparing client-facing materials including program campaign recaps.
  • Process Improvement & Operations
    • Contribute to the maintenance of internal processes, best practices, and documented operating procedures focused on continuous improvement.
    • Assist in identifying opportunities to streamline workflows across loyalty program operations and campaign execution.
    • Support the Program Manager in evaluating program performance and making data-driven recommendations for optimization.
  • Provide additional support and perform other duties as required and requested.

About you:
  • Bachelor's degree OR 2-5 years of experience in project management, marketing operations, data analysis, or a related field.
  • Experience supporting loyalty programs, CRM platforms, or B2B/B2C marketing initiatives is preferred.
  • Prior experience in or exposure to the foodservice sales and marketing industry is strongly preferred.
  • Solid understanding of project management principles; experience with tools like Microsoft Teams, Jira, or Asana preferred.
  • Comfortable working with data - validating, analyzing, and presenting findings in clear formats.
  • Excellent verbal and written communication skills, with the ability to interact confidently with internal teams and clients.
  • Proven ability to manage multiple projects simultaneously, prioritize effectively, and meet deadlines in a fast-paced environment.
  • Ability to work both independently and collaboratively as part of a cross-functional team.
  • Strong critical thinking and problem-solving skills with a proactive, solutions-oriented mindset.
  • Demonstrates good judgement, creativity, and a consistently positive attitude.
  • Superior attention to detail and strong organizational skills.
  • Ability to occasionally travel for client visits and trade shows

Not sure you meet every qualification? Studies show that diverse applicants often hesitate to apply unless they check every box. At Buyers Edge Platform, we value authenticity and inclusion-if you're excited about the role, we encourage you to apply. You might be exactly who we're looking for!
What's in this for you:
  • Great benefits from day one. We offer medical, dental, vision, FSA, company-paid life insurance, and more-plus a 401(k) with company match.
  • Grow with us. Enjoy strong training, development, and competitive pay.
  • Work-life balance. Our flexible PTO policy lets you take time when you need it-no accrual required.

We welcome all.
We are committed to creating a diverse environment and are proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to actual or perceived race, color, creed, religion, national origin, ancestry, citizenship status, age, sex or gender (including pregnancy, childbirth and pregnancy-related conditions), gender identity or expression (including transgender status), sexual orientation, marital status, military service and veteran status, physical or mental disability, genetic information, or any other characteristic protected by applicable federal, state or local laws and ordinances.

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