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Program Specialist Assistant Jobs in Florida (NOW HIRING)

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NURSING PROGRAM SPECIALIST - 64000538

Sanford, FL · On-site

$60K - $62K/yr

NURSING PROGRAM SPECIALIST - 64000538 Pay Plan: Career Service Position Number: 64000538 Salary: 60 ... Assistant DON, or Epidemiology Program Supervisor. Appointment scheduling support is provided as ...

Credence

Program Specialist, Senior

FL · On-site

$105K - $106K/yr

The CM/DM shall assist in the performance of tasks such as, but not limited to, the following: * Develop and manage program plans, risk management processes and program courses of action for ...

Credence

Program Specialist, Senior

Eglin Air Force Base, FL · On-site

$105K - $106K/yr

The CM/DM shall assist in the performance of tasks such as, but not limited to, the following: * Develop and manage program plans, risk management processes and program courses of action for ...

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Program Specialist Assistant information

What is a program specialist assistant?

Program Specialist Assistants are professionals who support program specialists and managers in planning, coordinating, and implementing various programs within an organization. Their responsibilities often include administrative tasks, data collection, communication with stakeholders, and helping to ensure that program goals and deadlines are met. They work in a wide range of fields such as education, healthcare, government, and non-profits. Program Specialist Assistants play a crucial role in keeping programs running smoothly by providing organizational and logistical support.

What does a program specialist assistant do?

As a Program Specialist Assistant, you play a vital role in facilitating project coordination by organizing meetings, preparing reports, and tracking project timelines and deliverables. You will frequently communicate with team members, stakeholders, and external partners to ensure everyone is aligned on project goals and updates. This position requires strong organizational and interpersonal skills, as you'll often be the point of contact for logistical questions and will assist in resolving minor issues that arise during program implementation.

What are the key skills and qualifications needed to thrive as a program specialist assistant?

To excel as a Program Specialist Assistant, you need organizational skills, attention to detail, and a relevant associate’s or bachelor’s degree in administration or a related field. Familiarity with project management software, spreadsheets, and standard office applications is typically required. Strong communication, teamwork, and adaptability are valuable soft skills in supporting program operations and collaborating with staff. These competencies ensure efficient program coordination, accurate recordkeeping, and seamless support for program objectives.

What is the difference between Program Specialist Assistant vs Program Coordinator?

AspectProgram Specialist AssistantProgram Coordinator
Required CredentialsHigh school diploma or equivalent; some roles may require associate's degreeBachelor's degree in related field often preferred
Work EnvironmentOffice settings, supporting program activitiesOffice and field settings, overseeing program implementation
Employer & Industry UsageNonprofits, government agencies, educational institutionsNonprofits, government, community organizations
Common Search & ComparisonAssisting program tasks, administrative supportManaging program operations, coordinating activities

The Program Specialist Assistant typically provides administrative and support tasks within programs, often requiring less experience and focusing on assisting roles. In contrast, the Program Coordinator has broader responsibilities, including overseeing program activities and ensuring smooth operations. Both roles are common in similar industries and may require related credentials, but their scope and level of responsibility differ.

What are the most commonly searched types of Program Specialist jobs in Florida?

The most popular types of Program Specialist jobs in Florida are:

What cities in Florida are hiring for Program Specialist Assistant jobs?

Cities in Florida with the most Program Specialist Assistant job openings:

Program Specialist Assistant jobs near you

Product Program Specialist

Girl Scouts of Citrus

Orlando, FL • On-site

Full-time

Posted 18 days ago

Job description

Position Summary: The Product Program Specialist provides administrative, operational, and customer service support for the council’s annual product programs, including the Girl Scout Cookie Program and Fall Product Program. This position supports program planning, training, reporting, booth coordination, volunteer communication, and day-to-day program administration to help ensure successful execution of product program activities and contribute to the council’s financial sustainability.
Essential Duties amp; Responsibilities:

Support the Director of Program in developing strategies to strengthen and grow Girl Scout Product Programs.
Assist with the development, preparation, and distribution of product program training materials, including service community binders and program boxes.
Provide administrative and logistical support for Fall Product and Cookie Program trainings.
Coordinate corporate booth opportunities and related booth activities.
Establish, maintain, and strengthen relationships with businesses and community partners to secure safe booth locations for troops throughout the council’s jurisdiction.
Prepare product sales data, reports, and related documentation.
Establish and support booth sales procedures and guidelines.
Ensure required insurance information and permission requirements are completed and provided.
Review and approve booth sale locations for troops.
Serve as a liaison between product program staff, volunteer support staff, volunteers, families, and other stakeholders.
Provide ongoing administrative support to the Product Program team, including data entry, telephone coverage, call follow-up, message taking, and day-to-day program coordination.
Deliver excellent customer service to internal and external visitors, volunteers, callers, and community partners regarding product program questions, needs, and required actions.
Support timely communication with volunteers, troops, families, staff, and community partners throughout product program seasons.
Maintain accurate records, reports, and program documentation.
Other duties as assigned.
Education amp; Experience:

Associate degree in finance, business, retail management, or a related field required; equivalent education and/or experience may be considered.
Minimum of three years of experience in a high-quality customer service environment.
Experience using databases and Microsoft Office applications, including PowerPoint, Excel, Word, and Outlook.
Knowledge of retail management principles and business practices.
Previous experience with Girl Scouts or a similar youth-serving organization is desirable.
Bilingual proficiency in Spanish and English is desirable.
Skills amp; Abilities:

Commitment to providing excellent customer service for all internal and external contacts.
Ability to develop and maintain effective working relationships and motivate others to take action.
Strong written and verbal communication skills with excellent organization, attention to detail, and accuracy in managing high-volume tasks.
Ability to plan, organize, and prioritize a multifaceted workload with multiple deadlines.
Ability to analyze information, reach objective conclusions, contribute ideas, evaluate plans, and participate in goal setting.
Ability to work calmly and efficiently in stressful or fast-paced situations.
Ability to work independently and as part of a team.
Reliable and punctual attendance.
Ability to work a flexible schedule, including irregular hours, evenings, and weekends, especially during peak product program seasons.
Belief in the Girl Scout Movement and willingness to uphold the principles expressed in the Girl Scout Promise and Law.
Register annually for a GSUSA membership and have a favorable Level 2 criminal background check.
Valid driver’s license, use of a personal vehicle, proof of current vehicle insurance, and willingness to travel within Central Florida for business purposes.
Physical Requirements:

The physical demands described are representative of those that must be met by an employee to successfully perform the essential functions of this job. The employee must be able to withstand:
Prolonged periods sitting at a desk and working on a computer.
Standing for extended periods during product program activities, trainings, or events.
Speaking to groups for training, customer service, or volunteer support purposes.
Ability to lift and/or move up to 20 pounds.
Core Competencies:

Mission First Mindset
Communicator
Critical Thinker
Customer Centric
Digital, Virtual and Technical Proficiency
Finance and Business Acumen
Learning and Innovation
Relational Intelligence
Social Justice and Inclusion (DEI)
DISCLOSURE amp; ACKNOWLEDGEMENT:

The statements above reflect the essential functions and qualifications for this job but should not be considered an all-inclusive listing. Employees may be asked to perform other duties as needed to ensure the smooth functioning of Council operations. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions. Please be advised that this document should not be construed, in any manner, as a contract of employment. All employees of the Girl Scouts of Citrus are employees “at-will”. By signing below, I acknowledge I have read, understand, and am able to successfully perform the responsibilities and requirements of this position as described.

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