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Program Specialist Assistant Jobs in Florida (NOW HIRING)

CAN Community Health Inc

Program Specialist I

Sarasota, FL · On-site

$21.15 - $24.33/hr

CAN Community Health is now hiring a Program Specialist I Standard clinic hours are Monday-Thursday ... Assist in the planning and execution of events including testing, tabling and provides health ...

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Program Specialist Assistant information

What is a program specialist assistant?

Program Specialist Assistants are professionals who support program specialists and managers in planning, coordinating, and implementing various programs within an organization. Their responsibilities often include administrative tasks, data collection, communication with stakeholders, and helping to ensure that program goals and deadlines are met. They work in a wide range of fields such as education, healthcare, government, and non-profits. Program Specialist Assistants play a crucial role in keeping programs running smoothly by providing organizational and logistical support.

What does a program specialist assistant do?

As a Program Specialist Assistant, you play a vital role in facilitating project coordination by organizing meetings, preparing reports, and tracking project timelines and deliverables. You will frequently communicate with team members, stakeholders, and external partners to ensure everyone is aligned on project goals and updates. This position requires strong organizational and interpersonal skills, as you'll often be the point of contact for logistical questions and will assist in resolving minor issues that arise during program implementation.

What are the key skills and qualifications needed to thrive as a program specialist assistant?

To excel as a Program Specialist Assistant, you need organizational skills, attention to detail, and a relevant associate’s or bachelor’s degree in administration or a related field. Familiarity with project management software, spreadsheets, and standard office applications is typically required. Strong communication, teamwork, and adaptability are valuable soft skills in supporting program operations and collaborating with staff. These competencies ensure efficient program coordination, accurate recordkeeping, and seamless support for program objectives.

What is the difference between Program Specialist Assistant vs Program Coordinator?

AspectProgram Specialist AssistantProgram Coordinator
Required CredentialsHigh school diploma or equivalent; some roles may require associate's degreeBachelor's degree in related field often preferred
Work EnvironmentOffice settings, supporting program activitiesOffice and field settings, overseeing program implementation
Employer & Industry UsageNonprofits, government agencies, educational institutionsNonprofits, government, community organizations
Common Search & ComparisonAssisting program tasks, administrative supportManaging program operations, coordinating activities

The Program Specialist Assistant typically provides administrative and support tasks within programs, often requiring less experience and focusing on assisting roles. In contrast, the Program Coordinator has broader responsibilities, including overseeing program activities and ensuring smooth operations. Both roles are common in similar industries and may require related credentials, but their scope and level of responsibility differ.

What are the most commonly searched types of Program Specialist jobs in Florida?

The most popular types of Program Specialist jobs in Florida are:

What cities in Florida are hiring for Program Specialist Assistant jobs?

Cities in Florida with the most Program Specialist Assistant job openings:

Program Specialist Assistant jobs near you

Program Specialist I

Allegis Global Solutions

Jacksonville, FL • On-site

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Re-posted 9 days ago

Job description

Company Description
Working at Allegis Global Solutions (AGS) is more than just a job. It's a career. It's a community of people who invest in your development and empower you to blaze your own trail. Each of us is here to create real, measurable impact that moves needles. We operate beyond "roles" or "jobs" to realize the opportunity to make meaningful contributions to a bigger idea. Because we believe that when you build a workforce that's designed to harness human enterprise, you design a workforce that's built for impact.
At AGS, we help companies all over the world transform their people into a competitive advantage. It's not about filling seats. It's about designing workforces to meet missions and unleash the most transformative power in business today: The power of human enterprise.
With services around the globe, we have a point of view on the future of work that enables us to be a transformative partner in the way work gets done for our clients' organizations. Meeting clients where they are, we design a plan and guide them along a transformational journey, applying bold actions and diverse minds to solve the most complex challenges - from permanent and extended workforce management to services procurement, consulting, direct sourcing and our Universal Workforce Model™.
We also represent over 100 countries and speak dozens of languages. So as you're building relationships and doing your job, you'll be exposed to other cultures and advancement opportunities while expanding your knowledge of global markets and strategies.
See what it's like to work at AGS by searching #LifeAtAGS on any social network.
Job Description
The Program Specialist I is responsible for building and maintaining relationships with Hiring Managers and managing the full lifecycle of the requisition process including requisition intake, shortlisting, sourcing management, onboarding, worker assignment management, time and expense management, offboarding and reporting. The Program Specialist I acts as a talent advisor to support our clients through the requisition fulfillment process to ensure quality talent is acquired in a timely manner.
Essential Functions:
Client Interaction and Support
  • Assist client managers with contract labor acquisition, from requisition intake to interviewing.
  • Prepare insightful questions for hiring managers to gather detailed job descriptions.
  • Discuss expectations, timeframes, feedback, roles, and responsibilities with hiring managers.
  • Provide interaction via face-to-face, email, and phone with clients, staffing vendors, contract personnel, and other partners.

Documentation and Reporting
  • Document requirement intake conversations in databases (VMS, AGS360).
  • Track client/supplier issues and ensure resolutions in CRM systems.
  • Maintain and update monthly activity and performance reports.
  • Log all client and vendor inquiries into Salesforce.com.

Supplier and Worker Management
  • Manage and oversee performance of staffing suppliers.
  • Monitor performance against contract SLA's, requisition aging, invoicing, time and expense entry, and vendor compliance tracking.
  • Assist with worker assignment management (cost center changes, contract extensions, etc.) to improve data integrity.
  • Ensure all paperwork is completed and collected prior to starting assignments and at the end of assignments.
  • Close work orders in the system with accurate finish reasons and notify appropriate departments (i.e., security).
  • Assist with the collection of company assets from vendors (laptops, badges, etc.).

Onboarding and Offboarding
  • Monitor time and expense entry to ensure approvals by hiring managers by required deadlines.
  • Interact with vendors to ensure new hire paperwork is completed to avoid onboarding delays.

Qualifications
  • Bachelor's degree preferred
  • Experience in high volume coordination activities
  • Experience in a customer service industry
  • Client hiring manager/supplier facing
  • Excellent verbal and written communications
  • Ability to work in a dynamic environment that changes from day to day
  • Strong analytical and problem solving skills
  • Strong documentation and follow up skills
  • Strong organization skills and attention to detail
  • Knowledge of MS Office (Excel, Word, PPT) and PC skills
  • Able to work independently with some direction

Additional Information
Location disclaimer: This position is open to North America locations outside of California, Colorado, New Jersey, New York, Washington and Maryland.
Benefits are subject to change and may be subject to specific elections, plan, or program terms. This role is eligible for the following:
  • Medical, dental & vision
  • Hospital plans
  • 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available
  • Life Insurance (Company paid Basic Life and AD&D as well as voluntary Life & AD&D for the employee and dependents)
  • Company paid short and long-term disability
  • Health & Dependent Care Spending Accounts (HSA & DCFSA)
  • Employee Assistance Program
  • Tuition Assistance
  • Time Off/Leave(PTO, Allegis Group Paid Family Leave, Parental Leave

At AGS, we recognize our people are our strength. We are an equal opportunity (M/F/Disability/Veterans) and consider all applications without regard to race, gender, sexual orientation, gender identity, age, color, religion, national origin, veteran status, disability, genetic information or any other status protected by applicable law. We value our people, their varying perspectives and are committed to fostering an environment where they can bring their whole selves to work.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email Accommodation@allegisglobalsolutions.com for accommodation options.
In accordance with the Immigration Reform and Control Act of 1986, employment is contingent upon verification of identity and authorization to work in the United States. All persons hired will be required to complete Form I-9 and provide acceptable documentation as required by law.

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