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Program Specialist Assistant Jobs in Delaware (NOW HIRING)

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Program Specialist Assistant information

What is a program specialist assistant?

Program Specialist Assistants are professionals who support program specialists and managers in planning, coordinating, and implementing various programs within an organization. Their responsibilities often include administrative tasks, data collection, communication with stakeholders, and helping to ensure that program goals and deadlines are met. They work in a wide range of fields such as education, healthcare, government, and non-profits. Program Specialist Assistants play a crucial role in keeping programs running smoothly by providing organizational and logistical support.

What does a program specialist assistant do?

As a Program Specialist Assistant, you play a vital role in facilitating project coordination by organizing meetings, preparing reports, and tracking project timelines and deliverables. You will frequently communicate with team members, stakeholders, and external partners to ensure everyone is aligned on project goals and updates. This position requires strong organizational and interpersonal skills, as you'll often be the point of contact for logistical questions and will assist in resolving minor issues that arise during program implementation.

What are the key skills and qualifications needed to thrive as a program specialist assistant?

To excel as a Program Specialist Assistant, you need organizational skills, attention to detail, and a relevant associate’s or bachelor’s degree in administration or a related field. Familiarity with project management software, spreadsheets, and standard office applications is typically required. Strong communication, teamwork, and adaptability are valuable soft skills in supporting program operations and collaborating with staff. These competencies ensure efficient program coordination, accurate recordkeeping, and seamless support for program objectives.

What is the difference between Program Specialist Assistant vs Program Coordinator?

AspectProgram Specialist AssistantProgram Coordinator
Required CredentialsHigh school diploma or equivalent; some roles may require associate's degreeBachelor's degree in related field often preferred
Work EnvironmentOffice settings, supporting program activitiesOffice and field settings, overseeing program implementation
Employer & Industry UsageNonprofits, government agencies, educational institutionsNonprofits, government, community organizations
Common Search & ComparisonAssisting program tasks, administrative supportManaging program operations, coordinating activities

The Program Specialist Assistant typically provides administrative and support tasks within programs, often requiring less experience and focusing on assisting roles. In contrast, the Program Coordinator has broader responsibilities, including overseeing program activities and ensuring smooth operations. Both roles are common in similar industries and may require related credentials, but their scope and level of responsibility differ.

What are the most commonly searched types of Program Specialist jobs in Delaware?

The most popular types of Program Specialist jobs in Delaware are:

What cities in Delaware are hiring for Program Specialist Assistant jobs?

Cities in Delaware with the most Program Specialist Assistant job openings:

Program Specialist Assistant jobs near you

Program Specialist- Youth In Government (YIG) Program- Walnut YMCA Family Location

YMCA of DE

Wilmington, DE • On-site

$15.50/hr

Full-time

Medical, Retirement

Posted 13 days ago

Job description

The Specialist serves as the primary program facilitator, builds relationships with youth, parents/guardians, volunteers, schools, and community partners, and supports statewide Youth in Government programming in alignment with YMCA values.

Our Promise:

Ensure every youth and teen we serve is on a pathway to success
Improve the health and wellbeing of every individual and family we serve
Unite communities and inspire service to others

Benefits & Perks:

12% Employer-Funded Retirement Plan upon meeting eligibility
Learning and development workshops
Career advancement opportunities
Staff Discounts on Programs & Services and more!

Rate of pay: $15.50. Final compensation is based on factors such as skills, qualifications, and experience.

Essential Responsibilities

Program Delivery
• Implement the YMCA Youth in Government curriculum.
• Facilitate workshops on government, leadership, debate, judicial processes, and civic engagement.
• Create a positive learning environment.
• Adapt instruction to participant needs.

Youth Leadership Development
• Coach participants in leadership and communication.
• Mentor delegates preparing legislative bills and judicial cases.
• Promote civic responsibility and ethical leadership.

Conference Planning & Participation
• Prepare participants for the Model Legislative and Judicial Conference.
• Coordinate registrations, logistics, and communications.
• Supervise participants during conferences and events.

Family & Participant Engagement
• Communicate with parents/guardians regarding schedules, expectations, and events.
• Provide ongoing participant support.

Program Administration
• Maintain attendance and participant records.
• Assist with recruitment, enrollment, retention, reporting, and evaluation.

Collaboration & Community Partnerships
• Collaborate with YMCA staff, schools, advisors, and volunteers.
• Represent the YMCA Youth in Government program in the community.

Safety & Risk Management
• Follow YMCA policies and child protection standards.
• Maintain required certifications and trainings.

Other Responsibilities
• Participate in meetings and professional development.
• Perform other duties as assigned.

Minimum Qualifications

• Strong interpersonal and communication skills to serve a diverse community.
• High School Diploma or Equivalent
• Two years of experience working with youth, civic engagement, education, leadership development, or related field.

Preferred Qualification

• Associate’s degree
• Workshop facilitation and conference coordination experience
• Knowledge, Skills & Abilities
• Knowledge of government processes.
• Excellent facilitation, organizational, and communication skills.
• Ability to engage and mentor youth.
• Proficiency with Microsoft Office.

The YMCA of Delaware is an equal opportunity employer.  The Y maintains a work environment in which staff are treated fairly and with respect and in which discrimination of any kind will not be tolerated.  In accordance with federal, state and local laws, we recruit,  hire, promote and evaluate all applicants and staff without regard to race, color, religion, sex, age, national origin, ancestry, familial status, marital status, sexual orientation or preference, gender identity or expression, citizenship status, disability, veteran or military status, domestic or sexual violence victim status or any other characteristic protected by applicable law.   Unlawful discrimination will not be a factor in any employment decision.