Program Operations Intern Jobs in San Jose, CA (NOW HIRING)

• Build and manage the annual early-career recruiting strategy and recruiting calendar.
• Lead fall, spring, and summer recruiting cycles across universities, technical schools, community colleges, and high schools.
• Develop program goals, hiring targets, conversion expectations, and success metrics.
• Partner with Talent Acquisition leadership and business leaders to align early-career pipelines with workforce planning needs.
• Identify priority schools, programs, student organizations, and talent pools aligned to XL Industries' business and growth priorities.

Employer Brand and Marketing Support

• Partner with Marketing and Communications teams to develop recruiting materials, presentations, social media content, and employer branding initiatives.
• Support creation and maintenance of campus recruiting collateral and university-facing communications.

• Own and manage relationships with priority schools, faculty, career centers, student organizations, and community partners.
• Build a structured campus engagement approach, including career fairs, classroom presentations, student events, information sessions, and networking opportunities.
• Partner with internal School Champions and business leaders to strengthen XL Industries' presence and credibility with early-career talent.
• Represent XL Industries externally as a strong employer brand ambassador for students, educators, and early-career candidates
• Assist with planning and logistics for intern and early-career programs, including onboarding coordination and event and logistics scheduling.
• Support and coordinate local and regional events which may include hotel logistics and food ordering.

• Lead the design, execution, and continuous improvement of internship and co-op programs.
• Partner with business leaders to define intern and co-op roles, expectations, learning outcomes, and project assignments.
• Create consistent onboarding, engagement, development, and offboarding experiences for early-career program participants.
• Build conversion strategies to support intern-to-hire and co-op-to-hire outcomes.
• Track program effectiveness and recommend improvements based on feedback, outcomes, and business needs.

• Ensure a strong candidate experience across all early-career recruiting touchpoints.
• Partner with Talent Acquisition and hiring teams to ensure timely communication, interview coordination, selection alignment, and offer support.
• Serve as a primary point of contact for students, schools, internal stakeholders, and business leaders involved in early-career hiring.
• Provide guidance to hiring managers on early-career talent assessment, engagement, and conversion best practices.
• Coordinate offer creation, acceptance tracking, onboarding activities, and pre-employment requirements for interns and early-career hires.

• Own early-career reporting, including pipeline strength, school performance, event ROI, diversity outcomes, hiring results, and conversion rates.
• Develop dashboards/executive-level reporting on hiring plan progress, event effectiveness, intern conversion rates, and recruiting outcomes.
• Prepare updates and presentations for HR, Talent Acquisition, and business leadership.
• Maintain accurate program documentation, calendars, event tracking, and stakeholder communication.
• Support reporting and tracking of campus recruiting metrics, including event participation, pipeline status, and conversion outcomes.

• Bachelor's degree or equivalent experience.
• 5-7+ years of experience in university recruiting, early-career programs, campus recruiting, talent acquisition program management, or a related field.
• Experience building, managing, or scaling internship, co-op, or early-career development programs.
• Strong stakeholder management skills with the ability to partner across Talent Acquisition, HR, business leaders, schools, and external partners.
• Strong relationship-building skills with experience managing school, faculty, career center, or community partnerships.
• Ability to manage multiple recruiting cycles, events, timelines, and priorities in a fast-paced environment.
• Strong data, reporting, presentation, and communication skills.
• Experience using applicant tracking systems, recruiting tools, spreadsheets, and reporting dashboards.

• Experience supporting early-career hiring in construction, engineering, architecture, real estate, manufacturing, skilled trades, or a project-based environment.
• Experience developing school partnership strategies across universities, technical schools, community colleges, or high school pathway programs.
• Experience building diversity-focused early-career recruiting strategies.
• Experience partnering with business leaders to align early-career hiring with workforce planning.