ZipRecruiter

Log In

1

Program Operations Assistant Jobs in Pennsylvania

Tri-M Group

Assistant Service Operations Engineer

Kennett Square, PA · On-site

$64K - $84K/yr

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

  • PTO

... * Assist in system addition programming as required. * Work with technicians to verify operation ... Employee Assistance Program * And much more! Qualified applicants will receive consideration for ...

Erie Events

Operations

Erie, PA · On-site

$13 - $15/hr

  • PTO

... distribution program-averaging an additional $1.00/hour! Bring Events to Life at the Bayfront ... Facility Maintenance: Assist with general housekeeping and cleanliness of the venue before, during ...

Defense Logistics Agency

Program Analyst

Allentown, PA · On-site

... operations and compliance tools to ensure that program participants are trained in all administrative procedures, internal policies, and guidelines. Prepare briefs and conduct staff assist visits ...

Defense Logistics Agency

Program Analyst

Reading, PA · On-site

... operations and compliance tools to ensure that program participants are trained in all administrative procedures, internal policies, and guidelines. Prepare briefs and conduct staff assist visits ...

Defense Logistics Agency

Program Analyst

Pittsburgh, PA · On-site

... operations and compliance tools to ensure that program participants are trained in all administrative procedures, internal policies, and guidelines. Prepare briefs and conduct staff assist visits ...

Defense Logistics Agency

Program Analyst

Indiana, PA · On-site

... operations and compliance tools to ensure that program participants are trained in all administrative procedures, internal policies, and guidelines. Prepare briefs and conduct staff assist visits ...

previous pagenext page

Showing results 21-40

All JobsProgram Operations JobsProgram Operations Assistant JobsProgram Operations Assistant Jobs in Pennsylvania

Program Operations Assistant information

What is a program operations assistant?

Program Operations Assistants are administrative professionals who support the daily operations of programs within an organization. Their duties include managing schedules, coordinating meetings, maintaining records, preparing reports, and assisting with event planning. They serve as a vital link between program managers, staff, and participants, ensuring that program activities run smoothly and efficiently. Program Operations Assistants often handle communications, process paperwork, and provide general support to help achieve program goals.

What are the key skills and qualifications needed to thrive as a program operations assistant, and why are they important?

To thrive as a Program Operations Assistant, you need strong organizational skills, attention to detail, and experience in administrative support, typically supported by a high school diploma or associate degree. Familiarity with office productivity software (such as Microsoft Office Suite), scheduling systems, and database management is commonly required. Excellent communication, problem-solving abilities, and adaptability are vital soft skills for coordinating tasks and supporting team objectives. These skills ensure efficient program execution, smooth workflow, and effective collaboration within the organization.

What are some common challenges faced by program operations assistants, and how can they be successfully managed?

Program Operations Assistants often juggle multiple tasks simultaneously, such as managing schedules, coordinating events, and handling communications between departments. One common challenge is adapting to shifting priorities and tight deadlines, which requires strong organizational and time-management skills. Successful assistants develop proactive communication habits and reliable tracking systems to ensure nothing falls through the cracks. Building good relationships with team members and being resourceful when solving problems also help manage the dynamic nature of the role.

What is the difference between Program Operations Assistant vs Program Coordinator?

AspectProgram Operations AssistantProgram Coordinator
Required CredentialsHigh school diploma or equivalent; some roles may require additional certificationsBachelor's degree often preferred; relevant certifications can be beneficial
Work EnvironmentOffice settings, program sites, or remote work; supporting daily operationsOffice or field settings; overseeing program implementation and coordination
Employer & Industry UsageNonprofits, government agencies, educational institutionsNonprofits, government, healthcare, and educational sectors
Common Search & Comparison IntentUnderstanding entry-level operational roles in programsManaging and coordinating program activities and teams

The Program Operations Assistant typically handles daily operational support tasks, focusing on administrative and logistical functions. In contrast, the Program Coordinator often takes on a broader role in overseeing program activities, coordinating teams, and ensuring program goals are met. Both roles are essential in program management but differ in scope and responsibilities.

How much does a program operations assistant get paid?

The average salary for a program operations assistant ranges from $40,000 to $55,000 per year, depending on experience, location, and organization size. Entry-level positions may start lower, while experienced assistants or those with specialized skills can earn higher wages. Compensation often includes benefits such as health insurance and paid time off.

What does a program operations assistant get paid?

The average salary for a program operations assistant typically ranges from $40,000 to $55,000 per year, depending on experience, location, and organization size. Entry-level positions may start lower, while experienced assistants or those in larger organizations can earn higher wages. Compensation often includes benefits such as health insurance and paid time off.

What are the most commonly searched types of Program Operations jobs in Pennsylvania?

The most popular types of Program Operations jobs in Pennsylvania are:

What cities in Pennsylvania are hiring for Program Operations Assistant jobs?

Cities in Pennsylvania with the most Program Operations Assistant job openings:

Program Operations Assistant jobs near you
Infographic showing various Program Operations Assistant job openings in Pennsylvania as of August 2026, with employment types broken down into 1% As Needed, 74% Full Time, 21% Part Time, 1% Temporary, 2% Contract, and 1% Nights. Highlights an 96% Physical, 1% Hybrid, and 3% Remote job distribution.

Operations Assistant - Survivor Services (Part-Time)

Health Promotion Council

Philadelphia, PA

Part-time

Posted 5 days ago

Job description

SUBSIDIARY: Joseph J. Peters Institute (JJPI)

PROGRAM: Survivor Services (SS)

ROLE TYPE: Part-Time/Special Payroll (10 hours per week)

JOB OVERVIEW:

Joseph J. Peters Institute seeks a part-time Operations Assistant for its Survivor Services program. This position will report to the Director of Administration. The Operations Assistant will work on recurring tasks and assist with small and large projects for the organization. Duties will include ensuring compliance with stakeholder targets, managing databases, completing reports, auditing charts, and performing other assigned tasks.

RESPONSIBILITIES:

  • Provides administrative support to the Director of Administration, including support with scheduling and document completion
  • Oversees independent projects as directed by the Director of Administration
  • Supports the Executive Director with administrative and recordkeeping tasks, including scheduling, data analysis, support with grant and other databases, and other projects as assigned
  • Scans, enters, and tracks documentation and ensures compliance with stakeholder targets
  • Monitors and helps support the management of databases and tracking systems for evaluations, assigned and discharged cases, HR related documentation, and quality assurance and operations metrics (including JJPI’s computer inventory)
  • Assists with insurance credentialing for qualified staff, including support with document completion required for insurance companies/payers
  • Under the supervision of the Director of Administration, creates and modifies forms within the electronic health records database
  • Assists in ongoing quality management of Survivor Services; specifically, provides ongoing chart audits, treatment plan tracking, and compliance with progress note completion parameters
  • Performs other administrative and operations duties as assigned

SKILLS:

  • Ability to independently work on small and large assignments relating to operations, tracking, and reporting systems
  • Ability to manage time and meet deadlines
  • Ability to communicate in writing and orally
  • Good analytical and troubleshooting skills
  • Working knowledge of Microsoft 365 programs, especially Excel

QUALIFICATIONS:

  • High school diploma or equivalent required
  • 1+ years of relevant administrative experience required
  • Preferred: Operations experience
  • Preferred: Experience with databases

PHMC is an Equal Opportunity and E-Verify Employer.

Apply