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Program Manager Executive Assistant Jobs in Oregon

Hayden Homes

Executive Assistant

Redmond, OR · On-site

Manage calendars, inboxes, and complex travel logistics for assigned executive(s), including ... assistants and the executive team as needed. * Support companywide event planning, employee ...

Embark Behavioral Health

Executive Assistant

Bend, OR · On-site

$55K - $65K/yr

... Program in Bend, OR. As part of our team, you'll help facilitate lasting positive change for ... Managing Google 5-star reviews and supporting Outcomes Administration * Assisting with marketing ...

Embark Behavioral Health

Executive Assistant

Bend, OR · On-site

$55K - $65K/yr

... Program in Bend, OR. As part of our team, you'll help facilitate lasting positive change for ... Managing Google 5-star reviews and supporting Outcomes Administration * Assisting with marketing ...

Embark Behavioral Health

Executive Assistant

Bend, OR · On-site

$55K - $65K/yr

... Program in Bend, OR. As part of our team, you'll help facilitate lasting positive change for ... Managing Google 5-star reviews and supporting Outcomes Administration * Assisting with marketing ...

Embark Behavioral Health

Executive Assistant

Bend, OR · On-site

$55K - $65K/yr

... Program in Bend, OR. As part of our team, you'll help facilitate lasting positive change for ... Managing Google 5-star reviews and supporting Outcomes Administration * Assisting with marketing ...

Schnitzer Properties

Executive Assistant

Portland, OR · On-site

Executive Assistant The Executive Assistant will help support the Senior Vice President of Human Resources, Risk Management, and Administration. They will assist with the writing, drafting, and ...

TEKsystems

Executive Assistant

Hillsboro, OR · On-site

$32 - $38/hr

Leadership Operations & Meeting Management * Drive executive operating rhythms by coordinating ... Benefits are subject to change and may be subject to specific elections, plan, or program terms. If ...

Travel Lane County

Executive Assistant

Eugene, OR · On-site

$24.72/hr

The Role We're looking for an Executive Assistant to support our President & CEO. You'll manage the details behind board and committee work, correspondence, scheduling and travel, so the CEO can ...

Better-Pros

Executive Assistant

Talent, OR · On-site

If you are an executive assistant seeking new opportunities, we encourage you to apply to our ... Manage administrative duties. * Set up meetings and manage an agenda. * Manage email responses and ...

Willamette Dental

Executive Assistant

Hillsboro, OR

Manage and coordinate daily appointments, meetings, and teleconferences for all Executive in ... Prepare and assist in facilitation of offsite corporate meetings and events. * Ensure completion of ...

Eugene, Cascades & Coast

Executive Assistant

Eugene, OR · Hybrid

$24.72/hr

The Role We're looking for an Executive Assistant to support our President & CEO. You'll manage the details behind board and committee work, correspondence, scheduling and travel, so the CEO can ...

Travel Lane County

Executive Assistant

Eugene, OR · On-site

$24.72/hr

The Role We're looking for an Executive Assistant to support our President & CEO. You'll manage the details behind board and committee work, correspondence, scheduling and travel, so the CEO can ...

State of Oregon

Executive Assistant

Portland, OR · On-site

$3.7K - $5.1K/wk

Executive Assistant Executive Support Specialist 1 - Executive Assistant Oregon Department of ... managers with recruitments. * Purchase program specific supplies and trainings. * Work involves ...

Les Schwab Tire Center

Executive Assistant

Bend, OR · On-site

Proactive management of executive time, ensuring efficiency and the seamless navigation of ... executive assistant experience. Required Technical Skills/Knowledge: Experienced in Google ...

Les Schwab Tire Center

Executive Assistant

Bend, OR · On-site

Proactive management of executive time, ensuring efficiency and the seamless navigation of ... executive assistant experience. Required Technical Skills/Knowledge: Experienced in Google ...

Tires Les Schwab

Executive Assistant

Bend, OR

Proactive management of executive time, ensuring efficiency and the seamless navigation of ... executive assistant experience. Required Technical Skills/Knowledge: Experienced in Google ...

Clean Water Services

Executive Assistant

Hillsboro, OR · On-site

$81K - $111K/yr

The Position The Administrative Services program is seeking two Executive Assistants. The Executive ... Manages assigned special projects, events, and administrative initiatives; facilitates project ...

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Program Manager Executive Assistant information

What is a program manager executive assistant?

Program Manager Executive Assistants are professionals who provide high-level administrative support to program managers or executives overseeing multiple projects or programs. Their duties often include calendar management, communication coordination, meeting preparation, and assisting with project tracking and reporting. They serve as a crucial link between program management and other departments, ensuring smooth operations and effective time management for busy executives. In some organizations, they may also handle confidential information, coordinate travel, and help support strategic initiatives.

How does a program manager executive assistant balance supporting executive leadership with managing complex program initiatives?

A Program Manager Executive Assistant often juggles high-level administrative support—such as scheduling, communications, and preparing materials for executives—with overseeing or coordinating specific program activities. This dual responsibility requires strong organizational skills, adaptability, and the ability to prioritize tasks effectively. The role frequently involves collaborating with cross-functional teams and stakeholders, ensuring deadlines and program goals are met while keeping leadership informed and supported. Success in this position comes from being proactive, detail-oriented, and comfortable with shifting between strategic planning and hands-on administrative tasks.

What are the key skills and qualifications needed to thrive as a program manager executive assistant, and why are they important?

To thrive as a Program Manager Executive Assistant, you need strong organizational skills, project management experience, and a background in business administration or a related field. Familiarity with project management software (like Asana or Trello), advanced proficiency in Microsoft Office Suite, and sometimes certifications such as PMP or CAP are commonly required. Exceptional communication, multitasking, and problem-solving abilities help you excel in supporting executives and managing complex schedules and programs. These skills are crucial for ensuring seamless operations, effective program delivery, and optimal executive support in dynamic business environments.

Can you become a program manager after executive assistant?

A Program Manager can often transition from an Executive Assistant role by gaining experience in project coordination, leadership, and strategic planning. Developing skills in stakeholder management, budgeting, and certifications like PMP can facilitate this career move. Many successful program managers start with administrative or project support roles and advance through skill development and experience.

What cities in Oregon are hiring for Program Manager Executive Assistant jobs?

Cities in Oregon with the most Program Manager Executive Assistant job openings:

Program Manager Executive Assistant jobs near you

Executive Assistant

Redmond, OR • On-site

Hayden Homes
Construction • 201 - 500 employees
Learn more about Hayden Homesexternal

Other

Medical, Dental, Vision, Life, Retirement, PTO

Re-posted yesterday

Job description

Job Title: Executive Assistant
Company: Hayden Homes / Simplicity by Hayden Homes
Location: Redmond, OR (Support Center)
Career Area: Administrative / Executive Support
Education: High School Diploma required, Bachelor's degree preferred
Experience: 3 or more years of experience supporting C-level or senior executives - single or multiple leaders - in a fast paced, dynamic environment
We are proud to be Great Place to Work Certified® and selected as a Fortune 100 Best Workplaces!
How You Will Contribute:
As an Executive Assistant within the organization, you'll be a steady operational force behind the Executive Team, taking ownership of calendars, travel, expense reporting, and confidential communications so leaders can stay focused on strategic priorities rather than logistics. Whether you're dedicated primarily to one executive (e.g. the President) along with supporting the broader executive team, or supporting several executives under the direction of the Chief of Staff/SVP, you'll build trust through sound judgment and discretion - anticipating needs before they're voiced, keeping details and follow-through airtight, and smoothing out the day-to-day so nothing falls through the cracks. Beyond direct executive support, you'll also help shape a well-run office environment, contributing to a culture of professionalism and operational excellence across the team.
Responsibilities Include:
  • Executive Support
    • Manage calendars, inboxes, and complex travel logistics for assigned executive(s), including scheduling, itineraries, and expense reporting, to optimize their time and keep operations running smoothly.
    • Serve as a trusted liaison and communications partner - drafting correspondence, presentations, and meeting materials, maintaining professionalism and confidentiality with internal and external stakeholders.
    • Drive meeting effectiveness and follow-through by preparing agendas, coordinating across calendars and teams, tracking action items, and proactively anticipating needs on special projects and confidential initiatives.
  • Operational & Strategic Coordination
    • Plan and coordinate company events, leadership retreats, executive off-sites, and regional Support Tours to support organizational priorities.
    • Partner with leadership to align executive support with strategic initiatives and upcoming priorities.
    • Maintain confidential files and information with discretion and accuracy, while tracking team milestones such as birthdays and anniversaries.
  • Office & Support Center Administration
    • Provide backup administrative and front desk/office management support to the administrative coordinator, other executive assistants and the executive team as needed.
    • Support companywide event planning, employee recognition events, and onboarding logistics for executive-level hires in coordination with Employee Experience.
    • Manage travel-related vendor relationships and corporate rates, and provide back up for maintained shared spaces (conference rooms, kitchen, workspaces) by coordinating with vendors on supplies and facility needs.
  • Other duties as assigned
How You Will Succeed:
Success in this role comes from pairing sharp organizational instincts with genuine discretion and emotional intelligence - someone who can juggle shifting priorities, communicate clearly with executives and stakeholders alike, and stay adaptable when plans change at the last minute. The strongest performers bring a service-oriented mindset and close attention to detail to everything from calendar management to travel logistics, while also thinking ahead to solve problems before they surface. Ultimately, success is measured by the trust and satisfaction of the executives supported, a calendar that protects focus time as much as it fills meetings, deliverables and travel handled accurately and on time, and a track record of finding smarter, more efficient ways to work.
What You Can Offer:
  • Education
    • High School Diploma required, Bachelor's Degree preferred
  • Specialized knowledge
    • Proficient in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
    • Proficient in collaboration tools such as Teams, Zoom, and SharePoint.
    • Knowledge of additional platforms preferred (Canva, Visio, Prezi)
  • Skills
    • Strong organizational, time management, and project coordination skills, with high attention to detail and accuracy.
    • Excellent written and verbal communication skills; able to represent executives professionally.
    • High emotional intelligence, discretion, and integrity
  • Abilities
    • Ability to represent executive leaders professionally.
    • Ability to communicate effectively, both verbal and written, to various audiences.
    • Proven ability to handle confidential and sensitive information.
    • Ability to creatively solve problems and work under time constraints with minimal supervision.
    • Ability to work with team members to produce quality work within tight timeframes while managing multiple priorities simultaneously.
    • Exceptional organizational abilities and strong attention to detail.
  • Experience
    • 3+ years of experience supporting C-level or senior executives - single or multiple leaders - in a fast-paced, dynamic environment.
    • Experience in both professional and personal executive support preferred.

How You Will Be Rewarded:
Hayden Homes' compensation and benefits package consists of a competitive base salary between $65,000 and $75,000 per year along with quarterly bonus opportunities, generous health care coverage including medical, dental and vision benefits for team members and dependents, flexible spending accounts, life and disability insurance, 401(k) plan with company match, a team member home purchase discount, paid time off, volunteer time off, education reimbursement and career development opportunities.

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