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Program Manager Executive Assistant Jobs in Oklahoma

BOK Financial

Executive Assistant

Tulsa, OK · On-site

BOKF, NA operates TransFund and Cavanal Hill Investment Management, Inc. BOKF, NA operates banking ... You will develop, design and maintain information in spreadsheets and data base programs using the ...

Gemini, Inc.

Executive Assistant

El Reno, OK · On-site

Manage and prioritize executives' calendars, including scheduling meetings, appointments, and ... assistant role. * Outstanding written and oral communication skills; ability to communicate ...

GEMINI INDUSTRIES INC

Executive Assistant

El Reno, OK · On-site

Manage and prioritize executives' calendars, including scheduling meetings, appointments, and ... assistant role. * Outstanding written and oral communication skills; ability to communicate ...

Gemini

Executive Assistant

El Reno, OK · On-site

$85K - $95K/yr

Manage and prioritize executives' calendars, including scheduling meetings, appointments, and ... assistant role. * Outstanding written and oral communication skills; ability to communicate ...

Robinson Aviation

Executive Assistant

Oklahoma City, OK · On-site

Manage corporate facility accounts, including telephone and internet services, for RVA and MedTrust ... Medical, Dental, Vision programs, plus much more. Rest and Relaxation. Paid vacation and paid ...

Robinson Aviation

Executive Assistant

Oklahoma City, OK · On-site

Manage corporate facility accounts, including telephone and internet services, for RVA and MedTrust ... Medical, Dental, Vision programs, plus much more. Rest and Relaxation. Paid vacation and paid ...

Robinson Aviation

Executive Assistant

Oklahoma City, OK · On-site

Manage corporate facility accounts, including telephone and internet services, for RVA and MedTrust ... Medical, Dental, Vision programs, plus much more. Rest and Relaxation. Paid vacation and paid ...

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Program Manager Executive Assistant information

What is a program manager executive assistant?

Program Manager Executive Assistants are professionals who provide high-level administrative support to program managers or executives overseeing multiple projects or programs. Their duties often include calendar management, communication coordination, meeting preparation, and assisting with project tracking and reporting. They serve as a crucial link between program management and other departments, ensuring smooth operations and effective time management for busy executives. In some organizations, they may also handle confidential information, coordinate travel, and help support strategic initiatives.

How does a program manager executive assistant balance supporting executive leadership with managing complex program initiatives?

A Program Manager Executive Assistant often juggles high-level administrative support—such as scheduling, communications, and preparing materials for executives—with overseeing or coordinating specific program activities. This dual responsibility requires strong organizational skills, adaptability, and the ability to prioritize tasks effectively. The role frequently involves collaborating with cross-functional teams and stakeholders, ensuring deadlines and program goals are met while keeping leadership informed and supported. Success in this position comes from being proactive, detail-oriented, and comfortable with shifting between strategic planning and hands-on administrative tasks.

What are the key skills and qualifications needed to thrive as a program manager executive assistant, and why are they important?

To thrive as a Program Manager Executive Assistant, you need strong organizational skills, project management experience, and a background in business administration or a related field. Familiarity with project management software (like Asana or Trello), advanced proficiency in Microsoft Office Suite, and sometimes certifications such as PMP or CAP are commonly required. Exceptional communication, multitasking, and problem-solving abilities help you excel in supporting executives and managing complex schedules and programs. These skills are crucial for ensuring seamless operations, effective program delivery, and optimal executive support in dynamic business environments.

Can you become a program manager after executive assistant?

A Program Manager can often transition from an Executive Assistant role by gaining experience in project coordination, leadership, and strategic planning. Developing skills in stakeholder management, budgeting, and certifications like PMP can facilitate this career move. Many successful program managers start with administrative or project support roles and advance through skill development and experience.

What cities in Oklahoma are hiring for Program Manager Executive Assistant jobs?

Cities in Oklahoma with the most Program Manager Executive Assistant job openings:

Program Manager Executive Assistant jobs near you
Infographic showing various Program Manager Executive Assistant job openings in Oklahoma as of August 2026, with employment types broken down into 1% As Needed, 82% Full Time, 15% Part Time, and 2% Contract. Highlights an 96% Physical, 1% Hybrid, and 3% Remote job distribution.

Executive Assistant

Tulsa, OK • On-site

BOK Financial
See more jobs at BOK Financialexternal

Other

Re-posted 29 days ago

Job description

Req ID: 78421
Location: Tulsa -TUL
Areas of Interest: Treasury Services
Pay Transparency Salary Range: Not Available
Application Deadline: 09/25/2026
BOK Financial Corporation Group includes BOKF, NA; BOK Financial Securities, Inc. and BOK Financial Private Wealth, Inc. BOKF, NA operates TransFund and Cavanal Hill Investment Management, Inc. BOKF, NA operates banking divisions: Bank of Albuquerque; Bank of Oklahoma; Bank of Texas and BOK Financial®.
Bonus Type
Discretionary
Formula Based
Summary
We're building a culture at BOK Financial where amazing people (like you) can bring their best, be their best and work for the best. You've come to the right place to grow your career. The Executive Assistant provides advanced administrative support to members of the Executive/Senior Leadership Team, exercises considerable discretion in the performance of duties and responsibilities, interacts with executive management team relating to activities of Bank-wide interest.
Job Description
The Executive Assistant provides advanced administrative support to members of the Executive/Senior Leadership Team; exercises considerable discretion in the performance of duties and responsibilities; interacts with executive management team relating to activities of Bank-wide interest. Primary duties and responsibilities include: allocating management's available time to ensure high priority objectives are accomplished, initiate frequent discussions with manager to prioritize objectives, scheduling requirements and potential conflicts; effectively block scheduled meetings and phone calls to reduce adverse impact on achieving higher priority objectives; prepares correspondence, reports and memoranda.
Team Culture
We believe no challenge is too big, and no opportunity is too small when we work together to build relationships. Our team culture is dynamic and energetic, and our environment is enjoyable and inspiring. We tackle each day with a positive attitude.
How You'll Spend Your Time
  • You will coordinate and maintain executive's calendar to ensure that high priority objectives are accomplished, schedule and reschedule meetings and appointments when necessary with little or no direction when required without interfering with business objectives, act as communications liaison bank-wide. This position will make frequent routine and complicated decisions on behalf of Executive Officer pertaining to external and internal incoming mail and phone calls, ensure follow up on external and internal appointments and correspondence.
  • You will coordinate preparation for meetings, including preparation of agenda, assembling of materials for meetings, poll members for attendance, physical preparation of room; may be required to attend meetings, seminars, etc. and to possibly take notes or furnish information.
  • You will develop, design and maintain information in spreadsheets and data base programs using the most complex features of various software programs, (i.e., merge files, import data, graphs, etc.), gather information to be maintained on data base programs, generate and distribute reports from these programs and monitor reports for quality.
  • You will maintain files and projects which require a high degree of confidentiality, answer telephone calls from clients directly, screen telephone calls and visitors, and resolve routine customer inquiries, may supervise and coordinate work of Administrative Assistants.
Education & Experience Requirements
This level of knowledge is normally acquired through completion of an Associate's Degree and 4-6 years' executive level administrative experience or 7-10 years' equivalent work experience.
  • Proficient knowledge of: file maintenance, English grammar, appropriate standards regarding letters, memorandum, composition, and proper telephone etiquette
  • Advanced PC and software application skills
  • Excellent understanding of bank operating practices and procedures
  • Advanced interpersonal, verbal, and written communication skills
  • Advanced organization skills; ability to handle multiple complex priorities simultaneously in a competent and professional manner
  • Ability to work with data/information requiring a high degree of confidentiality

Working Conditions & Physical Requirements
Office - 20 lbs
BOK Financial Corporation Group is a stable and financially strong organization that provides excellent training and development to support building the long term careers of employees. With passion, skill and partnership you can make an impact on the success of the bank, customers and your own career!
Apply today and take the first step towards your next career opportunity!
The companies in BOK Financial Corporation Group are equal opportunity employers. We are committed to providing equal employment opportunities for training, compensation, transfer, promotion and other aspects of employment for all qualified applicants and employees without regard to sex, race, color, religion, national origin, age, disability, pregnancy status, sexual orientation, genetic information or veteran status.
Please contact recruiting_coordinators@bokf.com with any questions.

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