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Program Manager Executive Assistant Jobs in Minnesota

Westport Properties

Executive Assistant

Bloomington, MN · On-site

$21 - $24/hr

Westport Properties is looking for a sharp, organized, and proactive Executive Assistant to support our HOA management team in Bloomington, MN. This is a fantastic opportunity to play a key behind ...

Westport Properties

Executive Assistant

Bloomington, MN · On-site

$21 - $24/hr

Westport Properties is looking for a sharp, organized, and proactive Executive Assistant to support our HOA management team in Bloomington, MN. This is a fantastic opportunity to play a key behind ...

Rise Baking Company

Executive Assistant

Minneapolis, MN · On-site

$61K - $92K/yr

Manage travel and expenses for multiple executives * Assist executives with meeting invites ... and recognition programs and 401k contributions (all benefits are subject to eligibility ...

Badewa Team

Executive Assistant

Minneapolis, MN · On-site

$25/hr

Description We're looking for a professional, proactive, highly organized executive assistant to ... Assisting the executive with time management * Organization/scheduling of leads * Communication ...

Badewa Team

Executive Assistant

Minneapolis, MN · On-site

$25/hr

Description We're looking for a professional, proactive, highly organized executive assistant to ... Assisting the executive with time management * Organization/scheduling of leads * Communication ...

Minnesota Jobs

Executive Assistant

Minneapolis, MN · On-site

Executive Assistant HealthPartners is hiring for a full-time Executive Assistant in the IT ... Manages multiple calendars, assists in efficient time utilization and balances multiple priorities.

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Program Manager Executive Assistant information

What is a program manager executive assistant?

Program Manager Executive Assistants are professionals who provide high-level administrative support to program managers or executives overseeing multiple projects or programs. Their duties often include calendar management, communication coordination, meeting preparation, and assisting with project tracking and reporting. They serve as a crucial link between program management and other departments, ensuring smooth operations and effective time management for busy executives. In some organizations, they may also handle confidential information, coordinate travel, and help support strategic initiatives.

How does a program manager executive assistant balance supporting executive leadership with managing complex program initiatives?

A Program Manager Executive Assistant often juggles high-level administrative support—such as scheduling, communications, and preparing materials for executives—with overseeing or coordinating specific program activities. This dual responsibility requires strong organizational skills, adaptability, and the ability to prioritize tasks effectively. The role frequently involves collaborating with cross-functional teams and stakeholders, ensuring deadlines and program goals are met while keeping leadership informed and supported. Success in this position comes from being proactive, detail-oriented, and comfortable with shifting between strategic planning and hands-on administrative tasks.

What are the key skills and qualifications needed to thrive as a program manager executive assistant, and why are they important?

To thrive as a Program Manager Executive Assistant, you need strong organizational skills, project management experience, and a background in business administration or a related field. Familiarity with project management software (like Asana or Trello), advanced proficiency in Microsoft Office Suite, and sometimes certifications such as PMP or CAP are commonly required. Exceptional communication, multitasking, and problem-solving abilities help you excel in supporting executives and managing complex schedules and programs. These skills are crucial for ensuring seamless operations, effective program delivery, and optimal executive support in dynamic business environments.

Can you become a program manager after executive assistant?

A Program Manager can often transition from an Executive Assistant role by gaining experience in project coordination, leadership, and strategic planning. Developing skills in stakeholder management, budgeting, and certifications like PMP can facilitate this career move. Many successful program managers start with administrative or project support roles and advance through skill development and experience.

What cities in Minnesota are hiring for Program Manager Executive Assistant jobs?

Cities in Minnesota with the most Program Manager Executive Assistant job openings:

Program Manager Executive Assistant jobs near you

Assistant, Executive

Hopkins, MN • On-site

Element Fleet Management Corp.
See more jobs at Element Fleet Management Corp.external

$62K - $93K/yr

Full-time

Medical, PTO

Posted 23 days ago

Job description

Get started on an exciting career at Element!
Element employees make a difference in the lives of others every day. We are re-defining the fleet management industry to be people first, then business - delivering on our promise of a superior client experience. This takes hard work and innovation, and we need more like-minded people on our team.
About the Role
We're looking for an Executive Assistant to join our team as Executive Assistant. In this role, you will enable Executive Vice President (EVP) effectiveness and wellness via proactive planning and management of the EVP's focus and impact on strategic priorities and key constituencies. You will ensure the office of the EVP runs smoothly, including calendar, travel, meeting management, on-site client meeting organization, and deliverables. You will also be accountable for effective coordination across stakeholders and Executive Assistant peers, including senior leaders, clients, investors, partners, and employees.
What You'll Do
  • Provide "gatekeeper" and "gateway" role, providing a bridge for smooth communication between the EVP and team.
  • Provide sophisticated calendar management for EVP, prioritizing inquiries and requests while troubleshooting conflicts.
  • Complete administrative tasks including special projects, meeting preparation, correspondence, travel arrangements, and expense reports.
  • Organize calendars, materials, meeting preparation, follow-up actions, decisions, and resolutions.
  • Provide support to EVP's direct reports within the commercial function.
  • Schedule departmental meetings and prepare and distribute meeting agendas and materials.
  • Lead coordination of on-site client and prospective client meetings, including logistics and IT setup.
  • Collaborate with Executive Assistants and Administrative Assistants across the organization.
  • Provide backup support to the Executive Assistant cohort for vacations, special events, and leaves of absence.
  • Provide hospitality to office guests and help create a welcoming work environment.

Basic Qualifications
  • 10+ years' experience in demanding administrative positions supporting multiple individuals and involving considerable executive exposure.
  • Competent in Microsoft Office suite of products.
  • Comfortable utilizing AI tools (copilot / GPT).
  • Strong organizational skills with the ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail.
  • Proven ability to handle confidential information with discretion.

Preferred Qualifications
  • Education: College/University degree preferred.
  • Strong written, verbal, and interpersonal communication skills.
  • Robust interpersonal skills with evidence of teamwork and collaboration.
  • Highly resourceful team-player with the ability to also be extremely effective independently.
  • Deep experience with Microsoft platform, expense reporting software, and online tools.
  • Judgment in decision making and problem solving while working independently.

Location
Current Location: Hopkins, MN
The hiring base salary range for this position is $62,400 to $93,600 annually. Actual compensation within this range will be dependent upon the individual's knowledge, skills, experience, equity with other team members, and alignment with market data. Please note that the disclosed salary range is solely for candidates hired to perform work within this geographic location. Candidates hired to work in other locations will be subject to the pay range associated with that location.
What's in it for You
• A culture of innovation, empowerment, decision-making, and accountability
• Comprehensive health and welfare benefits that serve the needs of you and your family and foster a culture of wellness
• Additional benefits and amenities, including paid time-off programs (vacation, sick leave, and holidays)
Applicants will be required to undergo a background check only if and after a conditional offer of employment has been extended.
Element Fleet Management and its wholly owned subsidiaries are an equal opportunity employer committed to diversity, equity, inclusion, and belonging. We are pleased to consider all qualified applicants for employment without regard to race, color, religion, genetic information, sex, gender identity, sexual orientation, age, marital status, family status, ancestry, national origin, citizenship, physical or mental disability, veteran status, military obligations or any other characteristic protected by federal, state and local laws. Disability-related accommodations during the application and interview process are available upon request. Should you require an accommodation with our hiring process please send an email to talentacquisition@elementcorp.com or call (800) 665-9744. Element Fleet Management also uses AI-assisted tools to help screen and assess applications. These tools analyze information you provide (for example, your rēsumē and screening responses) to identify job-related skills, qualifications, and experience. AI outputs do not by themselves determine whether you advance or receive an offer - they assist recruiters and hiring managers. Final hiring decisions are made by people.
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