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Program Development Assistant Jobs in Ontario (NOW HIRING)

Region of Waterloo

CA$30.26 - CA$34.24/hr

... with and assist all age groups using patience and understanding; add input to collection development and fundraising opportunities; conduct group presentations and programs; communicate and ...

Teleperformance

Business Development Assistant

Toronto, ON · On-site +1

CA$51K/yr

Our diverse service locations, including on-site and work-at-home programs, ensure flexibility and ... Experience a workplace that values your development, supports your goals, and celebrates your ...

Community Living Hamilton

Program Assistant

Hamilton, ON · On-site

Program Assistant Employment Type: Part-time (a minimum of 24 hours per week) This is an existing ... We are the region's largest service provider for individuals with developmental disabilities such ...

YWCA Toronto

Program Worker

Parry Sound, ON · On-site

CA$61K/yr

Promote camp programs, recruit and help to interview seasonal staff, and prepare hiring packages; * Assist with oversight, support and development of the supervision of Activity Heads, counsellors ...

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Program Development Assistant information

What are the key skills and qualifications needed to thrive as a program development assistant?

To thrive as a Program Development Assistant, you need strong organizational skills, attention to detail, and a background in project coordination, often supported by a bachelor’s degree in a relevant field. Familiarity with project management software, data analysis tools, and proficiency in Microsoft Office Suite are commonly required. Strong communication, problem-solving, and teamwork abilities distinguish top performers in this role. These skills are vital for effectively supporting program planning, execution, and evaluation, ensuring project goals are met efficiently.

What are some common challenges faced by program development assistants, and how can they be addressed?

Program Development Assistants often juggle multiple projects and deadlines, which can make time management a significant challenge. They may also need to coordinate with diverse stakeholders, requiring strong communication and organizational skills. To address these challenges, it's helpful to develop effective prioritization strategies, maintain clear documentation, and proactively seek clarification when project objectives are unclear. Building strong relationships with team members and leveraging project management tools can also contribute to smoother workflows and successful program outcomes.

What is the difference between Program Development Assistant vs Program Coordinator?

AspectProgram Development AssistantProgram Coordinator
CredentialsTypically requires a bachelor's degree in related fieldUsually requires a bachelor's degree; some roles prefer experience or certifications
Work EnvironmentSupports program planning and development teams, often in office settingsOversees program implementation, liaising with stakeholders and managing logistics
Employer & Industry UsageCommon in nonprofit, government, and educational sectorsFound in similar sectors, often with more responsibility for execution

The Program Development Assistant primarily supports the planning and development of programs, focusing on research and preparation. In contrast, the Program Coordinator manages the execution and coordination of programs, ensuring smooth operation. Both roles require similar educational backgrounds but differ in scope and responsibilities.

What is a program development assistant?

A Program Development Assistant is a professional who supports the creation, planning, and implementation of programs within an organization. Their responsibilities often include conducting research, helping with program design, coordinating logistics, and assisting with documentation and reporting. They work closely with program managers and other team members to ensure that programs meet organizational goals and run smoothly. This role is common in nonprofit organizations, educational institutions, and various corporate sectors.
What are the most commonly searched types of Program Development jobs in Ontario? The most popular types of Program Development jobs in Ontario are:
What are popular job titles related to Program Development Assistant jobs in Ontario? For Program Development Assistant jobs in Ontario, the most frequently searched job titles are:
What job categories do people searching Program Development Assistant jobs in Ontario look for? The top searched job categories for Program Development Assistant jobs in Ontario are:
What cities in Ontario are hiring for Program Development Assistant jobs? Cities in Ontario with the most Program Development Assistant job openings:
Program Development Assistant jobs near you
Infographic showing various Program Development Assistant job openings in Ontario as of August 2026, with employment types broken down into 1% As Needed, 72% Full Time, 24% Part Time, 1% Temporary, and 2% Contract. Highlights an 96% Physical, 1% Hybrid, and 3% Remote job distribution.

Library Program Development Assistant

Region of Waterloo

On-site

CA$30.26 - CA$34.24/hr

Full-time

Posted 26 days ago

Job description

Job Number: 4630 
Job Type: Temporary Full-Time
Vacancy Reason: Backfill
Temp Contract Length: Contract is expected to end on January 29, 2027. 
Location: 2017 Nafziger Rd - Library HQ. You may be required to travel and work in locations including North Dumfries, Wellesley, Wilmot, Woolwich Townships, and other library locations.
Job Category: Arts 
Number of Positions: 1 
Department: Region of Waterloo Library Programming 
Division: Planning, Development and Legislative Services 
Hours of Work: 35
Work Schedule: Monday to Friday, 8:30am to 4:30am with occasional weekend and evening shifts including some flexibility to work from home. 
Union:  CUPE 1883 
Grade: CUPE 1883 Grade 006 
Salary Range: $30.26 -$34.24 per hour
Posting Date: July 16, 2026 at 12:00am
Closing Date: 
About Us!
The Region of Waterloo is a thriving, diverse community committed to fostering opportunities for current and future generations.  Waterloo Region is part of the Dish with One Spoon wampum, a treaty guiding our commitment to:

  • Taking only what we need
  • Leaving some for others 
  • Keeping the dish clean

This agreement underpins our vision, mission, and core value, and reinforces our dedication to meaningful reconciliation and equity.
Waterloo Region is home to over 674,000 residents and expected to grow to nearly one million by 2051.  Guided by our 2023-2027 Strategic Plan, "Growing with Care," we prioritize homes for all, climate aligned growth, equitable services and opportunities and a resilient and future ready organization. Our mission is to provide essential services that enhance the quality of life for all residents, while our core value emphasizes caring for people and the land we share. Join us and be part of a team dedicated to making a meaningful difference in our community.

The Role


Prepares and delivers library programming to connect people of all ages to the world of ideas, lifelong learning, and experiences, and support community needs and interests. 
 

Duties/Responsibilities
  • Works collaboratively with other members of the library programming team to create design, plan, and deliver programs and outreach for all ages. Researches and applies best practices to identify and develop programming and resources. Adapts existing content according to community needs/interests and medium, and coordinates with third parties to deliver programs, as needed. 
  • Creates content, registration, and promotional materials. Communicates occasionally with departmental communications staff as needed.
  • Interacts regularly with people of all ages attending programs, including children, parents, caregivers, teens, adults, and seniors. Provides guidance and information to promote library programs to local communities. Contacts educators and related organizations, and area municipal library staff for information and collaboration.  
  • Assists management to review and assess current library programs to determine effectiveness and popularity. Surveys staff and the public to gauge interest in programs (e.g., after-school programs, baby programs, evening story times).
  • Monitors the content and condition of resources used by staff and the public. 
  • Compiles monthly program and outreach statistics, including feedback from program participants. 
  • Consults regularly with other staff regarding program and outreach plans, registration, resources, and promotions.
  • Promotes diversity and inclusion and the library's collection, services, and membership. 
  • Collaborates/coordinates with other staff and organizations regarding programs and outreach (e.g., visits to schools, childcare centres, seniors centres, service clubs). 
  • Provides training and coaching to enable staff to deliver creative, engaging, and age-appropriate programs. 
  • Provides regular desk and counter customer service (e.g., assists customers find information/items, circulates and reserves materials, registers/updates memberships, processes charges/fines, notifies customers of overdue/reserved materials, addresses minor complaints, provides basic technological assistance). Participates in collection maintenance per guidelines, as required. Checks condition of materials and recommends replacement as needed. Implements library policies and procedures. 
  • Performs related duties as assigned.  
Knowledge, Skills, and Abilities
  • Knowledge of public library services, literacy, and program development acquired through a 3-year degree or diploma in a related field plus 1 year of experience, or an equivalent combination of education and experience such as a 2-year diploma in a related field (e.g., Early Childhood Education, or Recreation and Leisure), plus 2 years of related experience planning and delivering library programs. 
  • Knowledge of the local community served by the Region of Waterloo Library and broader community services.  
  • Knowledge of and ability to comply with policies and procedures. 
  • Ability to plan, develop, research, and deliver programs and best practices to support community needs and interests, and motivate residents of all ages to access services, programs, and resources. 
  • Human relations and communication skills to interact with and assist all age groups using patience and understanding; add input to collection development and fundraising opportunities; conduct group presentations and programs; communicate and collaborate with other library staff for daily operations, resources, and troubleshooting; and participate as an effective team member.
  • Computer skills with ability to use programs such as Microsoft Office, library automation software (e.g., Sirsi Dynix Workflows), the internet, social media, mobile devices, digital resources, and video editing/recording software. 
  • Ability to troubleshoot technology hardware and software problems, and provide basic technological assistance to the public. Ability to update skills continually as it relates to current technology, library systems software, electronic research, and library resources.
  • Ability to read books, articles, and other material to stay current with trends and developments in library and information services, and programming practices and programs. Ability to write brief articles for the local media, and create bulletin boards and book displays.
  • Ability to work and make minor decisions independently, referring to management for direction regarding difficult information inquiries, duties, and situations outside procedures. 
  • Ability to travel within Waterloo Region to other branch libraries, library headquarters, and administration headquarters.
  • Ability to work shifts that can include evening and weekend hours as part of a regular schedule.
  • Must provide an acceptable vulnerable sector police check.
  • Ability to support and demonstrate the Region's values.
     

Region of Waterloo is committed to building a workforce through fair, equitable, and accessible hiring practices that allow us to hire qualified staff who reflect the diversity of the community we serve and to promote a respectful, inclusive, and equitable workplace.
We invite all interested individuals to apply and actively encourage applications from members of groups with historical and/or current barriers to equity, including, but not limited to:

  • First Nations, Metis and Inuit peoples, and all other Indigenous peoples;
  • members of groups that commonly experience discrimination due to race, ancestry, religion and/or spiritual beliefs, or place of origin;
  • persons with visible and/or invisible (physical and/or mental) disabilities;
  • persons who identify as women; and persons of marginalized sexual orientations, gender identities, and gender expressions

For questions or to request accommodations during your recruitment, onboarding or employment, please contact talentmanagement@regionofwaterloo.ca, or by calling our Service First Contact Centre at phone number (519) 575-4400.
Use of Artificial Intelligence in the Hiring Process: Region of Waterloo may use artificial intelligence (AI) tools to enhance efficiency during the recruitment process. However, applications will also be reviewed by a member of our Talent Acquisition team to ensure a fair and thorough assessment. AI does not make final hiring decisions.  
Please note: candidates will be provided an update on their application.  Please check your spam or junk folder occasionally as some candidates have noticed our emails in those folders (Gmail and Hotmail in particular).   

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