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Program Development Assistant Jobs in Ottawa, ON

SEOCHC

Program Assistant, Community Services

Ottawa, ON · On-site

CA$42K - CA$50K/yr

Opportunities for professional development. * The Centre participates in the Healthcare of Ontario ... Program Assistant, Community Services - 1355 Bank with your resume and a cover letter. This posting ...

McMillan LLP

Business Development Specialist

Ottawa, ON · Hybrid

Support client team program deliverables * Source and coordinate content development and delivery ... Identify and assess client event, advertising and strategic sponsorship opportunities * Assist with ...

Ikonicsolution

Business Development Intern

Ottawa, ON · Remote

Utilize LinkedIn Sales Navigator to identify and engage potential clients. * Assist in preparing ... our Management Trainee Program, designed to help you grow into future leaders within the ...

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Program Development Assistant information

What are the key skills and qualifications needed to thrive as a program development assistant?

To thrive as a Program Development Assistant, you need strong organizational skills, attention to detail, and a background in project coordination, often supported by a bachelor’s degree in a relevant field. Familiarity with project management software, data analysis tools, and proficiency in Microsoft Office Suite are commonly required. Strong communication, problem-solving, and teamwork abilities distinguish top performers in this role. These skills are vital for effectively supporting program planning, execution, and evaluation, ensuring project goals are met efficiently.

What are some common challenges faced by program development assistants, and how can they be addressed?

Program Development Assistants often juggle multiple projects and deadlines, which can make time management a significant challenge. They may also need to coordinate with diverse stakeholders, requiring strong communication and organizational skills. To address these challenges, it's helpful to develop effective prioritization strategies, maintain clear documentation, and proactively seek clarification when project objectives are unclear. Building strong relationships with team members and leveraging project management tools can also contribute to smoother workflows and successful program outcomes.

What is the difference between Program Development Assistant vs Program Coordinator?

AspectProgram Development AssistantProgram Coordinator
CredentialsTypically requires a bachelor's degree in related fieldUsually requires a bachelor's degree; some roles prefer experience or certifications
Work EnvironmentSupports program planning and development teams, often in office settingsOversees program implementation, liaising with stakeholders and managing logistics
Employer & Industry UsageCommon in nonprofit, government, and educational sectorsFound in similar sectors, often with more responsibility for execution

The Program Development Assistant primarily supports the planning and development of programs, focusing on research and preparation. In contrast, the Program Coordinator manages the execution and coordination of programs, ensuring smooth operation. Both roles require similar educational backgrounds but differ in scope and responsibilities.

What is a program development assistant?

A Program Development Assistant is a professional who supports the creation, planning, and implementation of programs within an organization. Their responsibilities often include conducting research, helping with program design, coordinating logistics, and assisting with documentation and reporting. They work closely with program managers and other team members to ensure that programs meet organizational goals and run smoothly. This role is common in nonprofit organizations, educational institutions, and various corporate sectors.
What cities near Ottawa, ON are hiring for Program Development Assistant jobs? Cities near Ottawa, ON with the most Program Development Assistant job openings:
Program Development Assistant jobs near you
Infographic showing various Program Development Assistant job openings in Ottawa, ON as of August 2026, with employment types broken down into 1% As Needed, 73% Full Time, 22% Part Time, 1% Temporary, and 3% Contract. Highlights an 96% Physical, 1% Hybrid, and 3% Remote job distribution.

Program Coordinator, Leadership & Employee Development

City of Ottawa

Ottawa, ON

CA$66K - CA$78K/yr

Full-time

Posted 11 days ago

Job description

Requisition ID: 23253 
Department: Finance and Corporate Services Dept. 
Service: Human Resources Services 
Employment Type: 1 Full-time Permanent-
Work Hours: 35.00/hours per week
Affiliation: Non Union/Non MPE/Supervisory & Administrative Support 
Salary Information: $66,686.62- $78,027.04 annually (2024 rates of pay)
Location: 100 Constellation, Nepean 
Job Category: Administrative and Support Services
Application Close: 12/08/2026

JOB SUMMARY

Reporting to the Program Manager, Corporate Learning, the Program Coordinator is the primary point of contact for the coordination and administration of the Corporate Learning and Development branch. The role provides guidance and support to staff, clients, and external vendors, and oversees the effective delivery of administrative, financial, and vendor-related processes.

The Program Coordinator supports branch operations through coordination of budgeting, scheduling, and vendor activities, and plays a key role in ensuring the accuracy, consistency, and integrity of administrative and financial processes. The role contributes to branch planning and decision-making by maintaining financial documentation and supporting reporting requirements.

The position is responsible for resolving escalated administrative issues and providing functional supervision to Program Assistant staff. The Program Coordinator also identifies and implements process improvements to enhance efficiency, compliance, and service delivery, in alignment with Corporate Learning's mandate and the City's strategic direction.

EDUCATION AND EXPERIENCE

Completion of 2 year community college diploma in Business Administration or related field

Minimum 3 years of progressively responsible administrative and budget related experience, 2 years of which must include working in a client service environment

Minimum of 1 year working with SAP (preferably Training & Events Module)
Desirable Qualifications:

  • Previous experience working with a large budget
  • Knowledge of Stellent (Ozone web page editor)
  • Supervisory experience
KNOWLEDGE
  • Budget management and statistical record keeping and tracking techniques
  • MS Office Suite (Advanced Excel, Word, Power Point and Outlook)
  • Set up and troubleshooting of all equipment (Projectors, Laptops, DVD players)
  • General knowledge of City of Ottawa policies and procedures
  • General office procedures including file and records management
  • Strong working knowledge of current technology with ability to research and independently learn to use new solutions
  • Familiar with The Accessibility for Ontarians with Disabilities Act (AODA)
  • Knowledge of applicable health and safety legislation, including the rights and duties of workers.
COMPETENCIES, SKILLS AND ABILITIES
  • Project Management skills
  • Ability to compile, organize, analyze, and summarize budget data information accurately and efficiently
  • Must maintain a strong network of internal and external contacts to assist in achieving business goals
  • Understand the impact of decisions on the Learning Centre and the ability to strive to improve business performance. Have an awareness of business issues, processes and outcomes as they impact the Learning Centre and its reputation
  • Aid and assist in developing and maintaining an environment which embraces innovation, and efficiently integrates change into the Learning Centre
  • Serve the clients interest through focusing individual, team and organizational effort on identifying and meeting key and diverse client needs
  • Work both independently and collaboratively with Managers, staff and external providers
  • Communicate effectively both verbally and in writing
  • Maintain strict attention to detail and accuracy in record keeping
  • Conduct background research to investigate and solve problems in support of management and staff information needs
  • Take initiative
  • Plan and organize multiple and competing tasks simultaneously, prioritizing and delegating work to meet deadlines
  • Demonstrate initiative
  • Maintain a team oriented, flexible approach
  • Possess integrity, tact, diplomacy, and sound judgement
  • Demonstrate strong organizational and analytical skills
  • Ability to make multiple quick decisions and handle stressful situations
  • Lift printed matter and move training equipment (up to 30lbs.)

WHAT YOU NEED TO KNOW

  • Language Requirement: English oral, reading, writing       
  • You may initially be paid 95% of your starting rate of pay, in accordance with the collective agreement.
  • Experience and formal training combined with demonstrated performance and ability may substitute for stipulated academic requirements. 
  • Please save a copy of the job poster. Once the closing date has passed, it will no longer be available. 

We wish to thank all applicants for their interest and effort in applying for this position. Only candidates selected for interviews will be contacted. 

The City of Ottawa promotes the principles of diversity and inclusion and adheres to the tenets of the Canadian Human Rights Act and the Ontario Human Rights Code. We encourage applications from members of Indigenous, Black and other racialized communities, persons with disabilities, women and non-binary persons, persons of all ethnic origins, religions, sexual orientations, classes, gender identities and expressions. 
Candidates are encouraged to self-identify as a member of one or more designated employment equity groups in the self-identification questionnaire.

The City of Ottawa provides accommodation to applicants during all parts of the hiring process, upon request. If contacted to proceed to the selection process, please advise us if you require any accommodation.

 

Accessible formats and communication supports are available upon request. Please contact the Employee Service Centre at 613-580-2424 extension 12211 or via email at esc-cse@ottawa.ca.

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