Program Associate Jobs in Oxford, MS (NOW HIRING)

The University of Mississippi - fondly referred to as Ole Miss - stands as a premier public research institution with a proud legacy of academic distinction. We are devoted to nurturing a vibrant, inclusive community where every member - student, faculty, and staff - can achieve their fullest potential.

Join the Ole Miss Family - Build Your Legacy Here!

Department:

Job Summary:

Coordinates day-to-day fiscal, administrative, and operational activities of a defined, program or set of funded activities. Programs are usually focused to a single purpose, may be scientific, research, educational, or service oriented, and may exist as a subset of an integrated funded program activity. Duties typically include assisting with grant planning and administration, fiscal, budgetary, and/or other associated transactions, program implementation and administration, internal and external operational/administrative liaison, program marketing, and reporting.

Job Description:

Working closely with the Director and Associate Director of the UM Institute for the Arts, this position provides comprehensive operational and communications support for interdisciplinary initiatives, programs, public events, and community partnerships. As the Institute's primary staff coordinator, this role ensures continuity, professionalism, and organizational effectiveness across all Institute activities.

The Program Coordinator serves as the administrative backbone of the Institute, enabling leadership to focus on strategic vision, academic innovation, and external engagement.

Key Responsibilities
Operational and Budget Management

• Coordinate day-to-day administrative operations of the Institute.

• Support budget tracking, purchasing, reimbursements, and financial documentation in accordance with university policies.

• Assist with event logistics including space reservations, contracts, catering, travel arrangements, and technical needs.

• Maintain organized records, databases, and reporting systems.

• Monitor timelines and project milestones to ensure initiatives remain on schedule.

Communications & Public Visibility

• Serve as the primary communications coordinator for the Institute (faculty, students, staff, alumni, and community partners).

• Facilitate communication among departments of Art & Art History, Music, and Theatre & Film related to Institute initiatives.

• Draft and distribute newsletters, announcements, press releases, and internal communications.

• Manage website updates and social media platforms.

• Coordinate marketing materials for programs, public events, and signature initiatives.

• Support storytelling efforts that highlight faculty, student, and community accomplishments.

• Ensure consistent branding and messaging aligned with the university.

• Support grant submissions and reporting processes in collaboration with university offices.

• Assist in preparing reports, presentations, and materials for college and university leadership.

Program & Event Support

• Provide administrative support for interdisciplinary programs.

• Coordinate logistics for community-facing events.

• Support visiting artists, speakers, and partners with scheduling and hospitality arrangements.

• Assist with tracking participation, engagement data, and event outcomes.

• Support experiential learning initiatives, internships, and partnership agreements as needed.

Preferred Qualifications

• Bachelor's degree in arts administration, communications, business, or related field.

• Demonstrated experience in administrative coordination or operations management.

• Strong written and verbal communication skills.

• Experience managing multiple projects with attention to detail and deadlines.

• Proficiency with office software, website content management systems, and social media platforms.

• Ability to work independently while collaborating effectively with diverse stakeholders.

• Graphic design and/or digital communications skills.

• Experience in higher education and nonprofit organizations.

• Familiarity with university budget and procurement systems.

• Experience supporting public events and community engagement initiatives.

Application Procedure

Submit a resume that includes the names and contact information of three individuals who are familiar with your work that we may contact as a reference and a letter of interest that addresses the required qualifications. Application review begins immediately.

Job Responsibilities:

Substitution Statement: An equivalent combination of related experience and education may be considered for this role. Substitutions of the required experience or education will be assessed on a 1:1 substitution basis.

Education Qualifications:

Bachelor's (Required)

Experience:

Relevant experience| No Experience Required| Not Required

Compensation:

$46,904.00 - $70,366.40