Program Associate Jobs in Onalaska, WI (NOW HIRING)

Program Analyst

Business Operations and Integration Division (BOID) | 88th Readiness Division, Directorate of Public Works

Fort McCoy, WI | Full-Time | Non-Personal Services Contract

Division

Business Operations and Integration Division (BOID)

Labor Category

Scientist/Engineer I

Location

Fort McCoy, WI

Education

Bachelor's degree in Accounting, Finance, Business Administration, Public Administration, Contract Management, Economics, or a related quantitative field. Experience may be substituted for education.

Experience

3+ years of professional experience in DoD/government financial management and/or contract administration. Education may be substituted for specialized experience.

Clearance

Ability to obtain and maintain required IT access credentials

ABOUT THIS OPPORTUNITY

The Program Analyst plays a critical dual role in driving both the contractual and financial operations of the 88th Readiness Division's Directorate of Public Works (DPW) across a geographically dispersed, 258-facility, 19-state Army Reserve portfolio.

As the primary coordinator for DPW service contracts—including grounds maintenance, custodial services, refuse and recycling, and snow removal—you will exercise independent, professional judgment across the entire contract lifecycle, from pre-solicitation package development through closeout. Strict adherence to Contract Action Lead Time (CALT) thresholds is a primary performance indicator for this role to ensure zero lapses in essential services, maintaining the flawless execution standard established by our team's Contract Service Tracker.

In addition to contract administration, this role delivers the financial visibility necessary for DPW leadership to make proactive, data-driven execution decisions. You will conduct professional financial management on an enterprise scale, utility invoice validation, and budget analysis. By joining the Business Operations and Integration Division (BOID), you are stepping into a highly capable team that has successfully standardized Army-wide utility billing processes, developed integrated Power BI financial reporting, and collaborates with others to integrate cost-effective, innovative concepts that optimize the Army Reserve mission requirements.

YOUR RESPONSIBILITIES

Service Contract Pre-Solicitation Development

• Initiate and solicit inputs from Facility Operations Specialists (FOSs) across 88th RD installations; coordinate collection of site-specific requirements data to develop technically accurate pre-solicitation packages for grounds, custodial, refuse, recycling, and snow removal services.
• Validate and consolidate FOS-provided data — applying professional judgment to identify gaps, inconsistencies, and scope issues before packages advance for Government approval.

Procurement Action Initiation and CALT Tracking

• Initiate contract Purchase Requestions and contract modifications through GFEBS and applicable procurement systems for government approval; transmit completed packages to the contracting office.
• Establish, maintain, and verify daily updates to the Contract Service Tracker — monitoring all assigned service contracts against CALT thresholds to prevent service lapses.
• Monitor all modification actions — de-obligations and terminations — ensuring real-time accuracy in the Contract Service Tracker and electronic contract files.

Utility Invoice Processing and Validation

• Receive, review, and submit utility invoices and miscellaneous payments for Government Obligator and Fund Certifier approval via the Army's miscellaneous payment process — applying professional knowledge of billing requirements, appropriation authority, and DFAS processing.
• Validate and record energy consumption data for utility invoicing — flagging anomalies and coordinating resolution with vendors and facility personnel before invoices advance for Government approval.
• Monitor disbursement status; generate accounting adjustments to correct posting errors, misapplied charges, or appropriation coding discrepancies.
• Maintain utility invoice records by facility for audit sampling and financial research per Army records management regulations.
• Research and coordinate vendor payment issues as primary liaison between DPW, DFAS, and utility vendors.

QUALIFICATIONS

Technical Skills

• Proficiency in Microsoft Office Suite, with strong skills in Excel (for maintaining trackers, analyzing data, and monitoring thresholds).

Functional Knowledge

• Basic understanding of invoicing, accounts payable, or procurement processes. • Ability to review financial or consumption data, identify anomalies, and apply basic analytical reasoning to resolve discrepancies.

Communication & Soft Skills

• Strong written and verbal communication skills to act as a liaison between vendors, facility personnel, and government finance offices. • High attention to detail and organizational skills to manage multiple contract files and prevent service lapses.

WORKING CONDITIONS

Primarily office-based at the designated duty location. Occasional travel to 88th RD installations may be required for FOS coordination or site visits in support of pre-solicitation development. Valid driver's license required.

This position is performed under a non-personal services contract supporting the U.S. Army Reserve 88th Readiness Division. The contractor employer is an equal opportunity employer. All positions are contingent upon contract award and funding availability.