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Program Assistant Jobs in New Brunswick, NJ (NOW HIRING)

Hamilton Center

Program Assistant-OTP FT

Plainfield, NJ · On-site

$38K - $48K/yr

Program Assistant - OTPProvides secretarial/clerical support to the Satellite Services & Vigo County Services staff by assisting with the daily administrative functions. Responsible for all record ...

Yachad

Day Hab Program Assistant

New York, NY · On-site

$50K - $60K/yr

Responsibilities include: * Assist in the day-to-day functioning of a Day Habilitation Program, including arranging transportation * General administrative projects * Driving agency vehicles for ...

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Program Assistant information

See New Brunswick, NJ salary details

$22.2K

$47.2K

$65K

How much do program assistant jobs pay per year?

As of Aug 23, 2026, the average yearly pay for program assistant in New Brunswick, NJ is $47,182.00, according to ZipRecruiter salary data. Most workers in this role earn between $38,700.00 and $49,000.00 per year, depending on experience, location, and employer.

What does a program assistant do?

A program assistant provides administrative support for a program office, such as an academic department or a unit of a non-profit. As a program assistant, your job duties may include scheduling travel, coordinating logistical issues for executives or other team members, filing, and performing other clerical tasks as needed. To become a program assistant, you typically need at least a high school diploma or GED certificate and administrative work experience. Some employers may also require a college degree. Additional qualifications include strong multi-tasking, organizational, and communication skills, along with computer proficiency.

What does a program assistant do?

A Program Assistant provides administrative and organizational support to program managers and teams within an organization. Their responsibilities often include scheduling meetings, maintaining records, coordinating events, handling correspondence, and assisting with project logistics. Program Assistants play a vital role in ensuring that programs run smoothly by managing day-to-day tasks and supporting communication among team members. They may also help with data entry, preparing reports, and liaising with clients or participants. The specific duties can vary depending on the organization and the type of program they support.

What are the key skills and qualifications needed to thrive as a program assistant, and why are they important?

To thrive as a Program Assistant, you need strong organizational skills, attention to detail, and proficiency in administrative tasks, typically supported by a high school diploma or associate degree. Familiarity with office software like Microsoft Office Suite, database management, and scheduling systems is commonly required. Excellent communication, multitasking, and problem-solving abilities help you effectively support program operations and interact with diverse stakeholders. These skills ensure smooth program administration, efficient workflow, and high-quality support for team goals.

What are some typical challenges a program assistant might face when supporting multiple projects simultaneously?

Program Assistants often juggle multiple responsibilities across various projects, which can make prioritization and time management challenging. Balancing competing deadlines, handling last-minute changes, and coordinating with diverse team members require strong organizational skills and adaptability. Successful Program Assistants proactively communicate with supervisors and colleagues, use digital tools to track tasks, and remain flexible to shifting priorities. Developing these habits helps ensure projects run smoothly and supports overall team effectiveness.

What skills do you need to be a program assistant?

A program assistant needs strong organizational and communication skills to manage tasks and coordinate activities effectively. Attention to detail, proficiency with office software, and the ability to multitask are also important for success in this role.
More about Program Assistant jobs

What are the most commonly searched types of Program jobs in New Brunswick, NJ?

The most popular types of Program jobs in New Brunswick, NJ are:

What cities near New Brunswick, NJ are hiring for Program Assistant jobs?

Cities near New Brunswick, NJ with the most Program Assistant job openings:

Program Assistant jobs near you
Infographic showing various Program Assistant job openings in New Brunswick, NJ as of August 2026, with employment types broken down into 1% As Needed, 82% Full Time, 14% Part Time, and 3% Contract. Highlights an 96% Physical, 1% Hybrid, and 3% Remote job distribution, with an average salary of $47,182 per year, or $22.7 per hour.

Program Assistant-OTP FT

Hamilton Center

Plainfield, NJ • On-site

$38K - $48K/yr

Full-time

Re-posted 21 days ago

Hamilton Center Inc. rating

4.0

Company rating: 4.0 out of 10

Based on 6 frontline employees who took The Breakroom Quiz

Job description

Program Assistant - OTPProvides secretarial/clerical support to the Satellite Services & Vigo County Services staff by assisting with the daily administrative functions. Responsible for all record-keeping and financial reports required by the Division Satellite Services & Vigo County Service Essential Duties/Responsibilities To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.Must successfully complete OTP training.Performs administrative/clerical functions; carries out routine office procedures e.g., types, files, copies documents, makes bank deposits, picks up mail from post office and schedules and confirms appointments.Answers telephone taking routine messages, screens calls for crisis situations, responds to routine and emergency inquiries. Interacts with clients on a daily basis.Maintain all files, client charts, and records pertinent to the program.Takes minutes of meetings as required.Gathers data and compiles financial reports, monthly and annually, as required.Compiles data, completes forms, make mathematical calculations and carries out other tasks related to funding, accreditations, certification, and similar administrative projects as assigned.Uses computer in all aspects of position e.g., correspondence, meeting minutes, schedules, quality assurance forms, financial reports and program data.Assists in maintaining inventory of supplies and materials.Completes initial authorizations for Medicaid and Managed Care companies and assists staff in tracking and meeting deadlines and requirements for various funding sources.Assist with billing inquiries and the collection of client fees.Monitor enrollment procedures for outpatient clients. Record initial contact with clients requesting services. Screen for presenting problem and specific needs of the client.Be familiar with all divisions and departments of the Center in order to be able to interact and assist staff. Be familiar with division-wide compliance, regulations/guidelines of quality clinical care.Represent the agency with the public, potential consumer, referral sources, active clients in a professional, ethical manner that reflects a positive attitude and willingness to assist.Keep all requests for Release of Information currentCorrects non-clinical errors identified in reports.Participates in training, in-services and special activities as required or assigned.Performs other duties as assigned.Perform the above listed duties with or without reasonable accommodationMinimum Qualifications/RequirementsHigh School diploma required.Additional education in business field and/or experience desired.Knowledge and/or skills in business English, basic mathematics, typing, filing and record maintenance, reception, operation of routine office equipment, time management, billing procedures and fiscal management.Good interpersonal skillsSkills in Microsoft Office (Word, Excel, Access) data entry/retrieval.Ability to learn HCI's computer billing system.Good telephone skillsTime management and organizational skills with flexibility to manage a wide variety of tasksWillingness to use personal transportation in work

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