Program Assistant Jobs in Montclair, NJ (NOW HIRING)

Thank you for considering a career with the Research Foundation of The City University of New York (RFCUNY)! We are thrilled that you are interested in exploring opportunities to join our team.

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Our Workforce Initiatives offers various training programs that prepare New Yorkers to begin and advance their careers in the electrical, plumbing, HVAC, Solar, Wind, and/or related fields through certificate education and training programs. Based in LaGuardia Community College's Workforce Development Department, our programs follow a nationally recognized curriculum from the National Center of Construction Education and Research (NCCER).

Reporting to the Program Coordinator of Green Jobs, the Program Assistant supports all day-to-day aspects of Solar Technician, Wind Technician, and other related training programs. Duties include data entry, intake and recruitment support, student and program records maintenance support, student communications, and other tasks, as needed.

Key Responsibilities:

• Support programs through various types of administrative duties

• Assist with applicant information sessions and interviews by scheduling applicants via phone and email, preparing any necessary paperwork, and reserving any classroom needs

• Support recruitment and assessment efforts by putting together fliers, making reminder calls, and coordinating between different steps of the process

• Maintain any required student records and data collection tools, which can include filing documents

• Prepare and process students certificates or credentials. Coordinating with graduates for pick up

• Enter student and program data into spreadsheets and online systems as required for reporting to funders

• Prepare class materials, including printing and copying of materials

• Answer phones and emails; respond to applicant's and student's questions

• Assist the program coordinator with information sessions, both online and in person

• Communication with loading dock team and receiving delivery orders

• Light manual labor in the form of clean-up/inventory of equipment and supplies

• Provide support for instructors, for example tech/AV support

• Other duties as assigned

Qualifications:

• High School Diploma or GED

• Prior work experience (Minimum of 2 years)

• CUNY experience a plus

• Excellent time management skills and ability to multitask and prioritize work

• Strong written and verbal communication skills

• Proficient in MS Office, use of Word, Excel and PowerPoint

Job Specifications:

• Preferred schedule: Monday through Friday, 2:00 7:00 pm. Some scheduling flexibility allowed.

This is a grant-funded, in-person position with the option of some remote work, through the Research Foundation of CUNY. Appointments are subject to availability of funding and satisfactory performance.

About LaGuardia Community College

Founded in 1971 in Long Island City, Queens, LaGuardia Community College is one of seven community colleges of the City University of New York (CUNY). LaGuardia offers more than sixty associate degree programs and more than fifty workforce training, ESOL, GED, and pre-college programs. In 2023, LaGuardia served approximately 24,000 students. More than one-third of LaGuardia's degree-seeking students are born outside the United States; they come from 136 countries and speak 43 heritage languages. Sixty percent are first-generation college students.

Virtually all LaGuardia students are ethnic minorities (89 percent), 58 percent are women, 27 percent are over the age of 25. Forty-six percent of associate degree students are Hispanic. Upon graduation most students transfer to four-year colleges, typically in CUNY, to complete their baccalaureate degrees. Graduates of career programs such as Nursing, Computer Technology, and Veterinary Technology enter the workforce. LaGuardia ranked fifth among U.S. community colleges in economic mobility moving low-income students into the middle class and beyond in studies by Stanford University (2017) and the Brookings Institution (2020). Please visit www.laguardia.edu to learn more.

Pay Range:

RFCUNY Benefits
RFCUNY Employee Benefits and Accruals (link to https://www.rfcuny.org/RFWebsite)

About the Research Foundation
The Research Foundation of The City University of New York (RFCUNY) is a nonprofit educational corporation founded in 1963 to provide post-award fiscal and administrative support for CUNY's research and sponsored programs. RFCUNY's services allow CUNY researchers, faculty, and staff to focus on their intellectual curiosity and scientific discoveries, on projects and programs that serve our local and global communities, proposing concrete solutions to society's most pressing challenges.
RFCUNY serves as a fiscal agent and works closely with all the CUNY campus Grants Offices to perform the core functions of post-award financial management for CUNY research projects and sponsored programs. These functions include legal assessment and signing of agreements where RFCUNY is named as a fiscal agent; setting up award accounts; preparing sub-awards and assisting PIs in monitoring the work of the recipients of sub-awards; supporting project directors with hiring and managing research project and sponsored program staff; supporting the purchasing and paying for goods and services with grant and program funds; managing financial aspects of projects including accounts receivable, financial reporting, invoicing, budget monitoring, and cost compliance with uniform guidance; ensuring that sponsor financial requirements are met; monitoring compliance with applicable project and financial management rules and laws; supporting the management of independent and external audits and financial reviews; and providing data, information, management expertise, and other supports to CUNY's research and sponsored programs.

Equal Employment Opportunity Statement
The Research Foundation of the City University of New York is an Equal Opportunity/Affirmative Action/Americans with Disabilities Act/E-Verify Employer. It is the policy of the Research Foundation of CUNY to provide equal employment opportunities free of discrimination based on race, color, age, religion, sex, pregnancy, childbirth, national origin, disability, marital status, veteran status, sexual orientation, gender identity, genetic information, marital status, domestic violence victim status, arrest record, criminal conviction history, or any other protected characteristic under applicable law.