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Program Assistant Jobs in Montclair, NJ (NOW HIRING)

Westhab Inc.

Program Assistant

New Rochelle, NY · On-site

$35K - $40K/yr

Program Assistant (Westchester County) FLSA: Non-Exempt DEPARTMENT: Employment Services REPORTS TO: Program Manager SALARY: $35,000.00 to $40,000.00 SUMMARY: Provides administrative support to the ...

Isabella Geriatric Center

Program Assistant

New York, NY · On-site

$41K - $52K/yr

The NORC Program Assistant works with older adults living in a residential building. The Program Assistant is often the first point of contact for NORC members, and is responsible for welcoming ...

Grand St Settlement Inc.

Program Assistant

Bronx, NY · On-site

$39K - $44K/yr

Program Assistant DEPARTMENT: Early Childhood Services LOCATION(S): Pelham Parkway Child and Family Center; 2305 White Plains Road, Bronx, NY REPORTS TO: Site Director SALARY RANGE: $39,990.19 - $44 ...

Isabella Geriatric Center

Program Assistant

New York, NY · On-site

$41K - $52K/yr

The NORC Program Assistant works with older adults living in a residential building. The Program Assistant is often the first point of contact for NORC members, and is responsible for welcoming ...

husadayforce

Program Assistant

New York, NY · On-site

$41K - $52K/yr

Program: Woodycrest Supportive Housing | 984 Woodycrest Avenue, Bronx, NY 10452 What You'll Do As a Program Assistant with one of our Supportive Housing programs, you'll provide administrative ...

husadayforce

Program Assistant

New York, NY · On-site

$41K - $52K/yr

Program: Woodycrest Supportive Housing | 984 Woodycrest Avenue, Bronx, NY 10452 What You'll Do As a Program Assistant with one of our Supportive Housing programs, you'll provide administrative ...

HELP USA

Program Assistant

Bronx, NY · On-site

$22.94/hr

Program: Woodycrest Supportive Housing | 984 Woodycrest Avenue, Bronx, NY 10452 What You'll Do As a Program Assistant with one of our Supportive Housing programs, you'll provide administrative ...

husadayforce

Program Assistant

New York, NY

$41K - $52K/yr

Program: Woodycrest Supportive Housing | 984 Woodycrest Avenue, Bronx, NY 10452 What You'll Do As a Program Assistant with one of our Supportive Housing programs, you'll provide administrative ...

HELP USA

Program Assistant

New York, NY · On-site

$22.27/hr

As Program Assistant, you'll provide support services for the Director and other support staff including events, projects, budgeting, payroll and meetings. Your responsibilities will include:

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Program Assistant information

See Montclair, NJ salary details

$21.9K

$46.6K

$64.2K

How much do program assistant jobs pay per year?

As of Jul 22, 2026, the average yearly pay for program assistant in Montclair, NJ is $46,591.00, according to ZipRecruiter salary data. Most workers in this role earn between $38,200.00 and $48,400.00 per year, depending on experience, location, and employer.

What are some typical challenges a Program Assistant might face when supporting multiple projects simultaneously?

Program Assistants often juggle multiple responsibilities across various projects, which can make prioritization and time management challenging. Balancing competing deadlines, handling last-minute changes, and coordinating with diverse team members require strong organizational skills and adaptability. Successful Program Assistants proactively communicate with supervisors and colleagues, use digital tools to track tasks, and remain flexible to shifting priorities. Developing these habits helps ensure projects run smoothly and supports overall team effectiveness.

What Does a Program Assistant Do?

A program assistant provides administrative support for a program office, such as an academic department or a unit of a non-profit. As a program assistant, your job duties may include scheduling travel, coordinating logistical issues for executives or other team members, filing, and performing other clerical tasks as needed. To become a program assistant, you typically need at least a high school diploma or GED certificate and administrative work experience. Some employers may also require a college degree. Additional qualifications include strong multi-tasking, organizational, and communication skills, along with computer proficiency.

What does a Program Assistant do?

A Program Assistant provides administrative and organizational support to program managers and teams within an organization. Their responsibilities often include scheduling meetings, maintaining records, coordinating events, handling correspondence, and assisting with project logistics. Program Assistants play a vital role in ensuring that programs run smoothly by managing day-to-day tasks and supporting communication among team members. They may also help with data entry, preparing reports, and liaising with clients or participants. The specific duties can vary depending on the organization and the type of program they support.

What are the key skills and qualifications needed to thrive as a Program Assistant, and why are they important?

To thrive as a Program Assistant, you need strong organizational skills, attention to detail, and proficiency in administrative tasks, typically supported by a high school diploma or associate degree. Familiarity with office software like Microsoft Office Suite, database management, and scheduling systems is commonly required. Excellent communication, multitasking, and problem-solving abilities help you effectively support program operations and interact with diverse stakeholders. These skills ensure smooth program administration, efficient workflow, and high-quality support for team goals.
More about Program Assistant jobs
What are the most commonly searched types of Program jobs in Montclair, NJ? The most popular types of Program jobs in Montclair, NJ are:
What cities near Montclair, NJ are hiring for Program Assistant jobs? Cities near Montclair, NJ with the most Program Assistant job openings:
Program Assistant jobs near you
Infographic showing various Program Assistant job openings in Montclair, NJ as of July 2026, with employment types broken down into 1% As Needed, 78% Full Time, 18% Part Time, 1% Temporary, and 2% Contract. Highlights an 97% Physical, 1% Hybrid, and 2% Remote job distribution, with an average salary of $46,591 per year, or $22.4 per hour.
Program Assistant

Program Assistant

Westhab Inc.

New Rochelle, NY • On-site

$35K - $40K/yr

Full-time

Re-posted 13 days ago

Westhab rating

7.5

Company rating: 7.5 out of 10

Based on 7 frontline employees who took The Breakroom Quiz

198th of 714 rated non-profit organizations

Job description


JOB DESCRIPTION

JOB TITLE: Program Assistant (Westchester County)

FLSA: Non-Exempt

DEPARTMENT: Employment Services

REPORTS TO: Program Manager

SALARY: $35,000.00 to $40,000.00

SUMMARY: Provides administrative support to the Employment Services division.

DUTIES AND RESPONSIBILITIES:

  • Greet and assist clients and visitors who enter the facility
  • Perform administrative duties such as typing reports, letters/memos etc. Assist with the preparation of assigned reports
  • Assist with the collection of monthly statistics
  • Provide assistance with file maintenance
  • Call clients to remind them of upcoming appointments with employment service staff
  • Assist with ordering of office supplies and maintaining supply inventory
  • Responsible for receiving/distribution of all mail, correspondence and supplies
  • Answer phone calls and provide excellent customer service and provide program information
  • Interact regularly with Westhab clients and perform outreach calls to existing clients
  • May perform other duties as assigned

EXPERIENCE AND EDUCATION REQUIREMENTS:

Associates degree with a minimum of 2 years’ experience in an administrative position or equivalent; ability to use Microsoft Word for Windows, as well as knowledge of spreadsheets and database programs using Microsoft Excel. Excellent verbal, writing and organizational skills. Must be flexible to work some evenings, weekends, and/or holidays.

AGENCY PROFILE & EMPLOYEE EXPECTATIONS:

Westhab is a prominent community development organization, providing housing and supportive services for more than 10,000 of the most vulnerable members of our community each year. We are staffed by an extraordinary group of hard-working professionals that are fully committed to our mission - Building Communities. Changing Lives. Working at Westhab is not easy. Our expectations for all staff are high. We believe that the people and the communities that we have the privilege to serve deserve our very best every day. We are a results-driven organization that focuses on empowerment and impact. If you want to apply for this opportunity, it should only be because you feel ready for the challenges and expectations that come with joining this kind of team. (EOE)

OCCUPATIONAL SAFETY AND HEALTH ADMINISTRATION (OSHA):

The Occupational Safety and Health Administration (OSHA) ensures safe and healthful working conditions to workers by setting and enforcing standards and by providing training, outreach, education and assistance. Westhab complies with all applicable OSHA standards, rules and regulations in addition to keeping our workplaces free of serious recognized hazards.

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