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Program Assistant Jobs in Montclair, NJ (NOW HIRING)

Housing Works

Program Assistant

Brooklyn, NY · On-site

$21 - $24/hr

The Program Assistant provides administrative and operational support to program staff, helping ensure smooth service delivery and efficient office management. The position reports to the Program ...

Grand St Settlement Inc.

Program Assistant

Bronx, NY · On-site

$39.99K - $44.22K/yr

Program Assistant DEPARTMENT: Early Childhood Services LOCATION(S): Pelham Parkway Child and Family Center; 2305 White Plains Road, Bronx, NY REPORTS TO: Site Director SALARY RANGE: $39,990.19 - $44 ...

Housing Works

Program Assistant

Brooklyn, NY

$21 - $24/hr

The Program Assistant provides administrative and operational support to program staff, helping ensure smooth service delivery and efficient office management. The position reports to the Program ...

Mark Morris Dance Group

Program Assistant

New York, NY

$41K - $52K/yr

The Program Assistant provides essential customer service and program support to the Dance Center's 5,000+ weekly visitors. This part-time position is situated primarily at the front desk of the Mark ...

Housing Works

Program Assistant

Queens, NY · On-site

$19 - $22/hr

Reporting to the Operations Manager, the Program Assistant is responsible for administrative tasks and functions of the program site. This includes monitoring and managing the supply inventory and ...

Mark Morris Dance Group

Program Assistant

Brooklyn, NY · On-site

$40.80K - $51.70K/yr

The Program Assistant provides essential customer service and program support to the Dance Center's 5,000+ weekly visitors. This part-time position is situated primarily at the front desk of the Mark ...

Mark Morris Dance Group

Program Assistant

Brooklyn, NY

$40.80K - $51.70K/yr

The Program Assistant provides essential customer service and program support to the Dance Center's 5,000+ weekly visitors. This part-time position is situated primarily at the front desk of the Mark ...

Erickson

Program Assistant

New Providence, NJ

$17 - $19/hr

Lantern Hill by Erickson Senior Living Join us as a Program Assistant to enhance the well-being of Continuing Care residents through physical, intellectual, social, spiritual, and emotional ...

HELP USA

Program Assistant

New York, NY · On-site

$22.27/hr

As Program Assistant, you'll provide support services for the Director and other support staff including events, projects, budgeting, payroll and meetings. Your responsibilities will include:

Housing Works

Program Assistant

Manhattan, NY · On-site

$22 - $25/hr

The Program Assistant provides ongoing administrative, operational, and data entry support to all program staff. The position helps manage data and quality assurance activities to ensure program ...

Acacia Network

Program Assistant

Bronx, NY · On-site

$27.47/hr

Our programs serve individuals at every age and developmental level, from the very young through ... Provides direct case management to clients and documentation thereof, to assist clients with the ...

Jawonio

Program Assistant

Yonkers, NY

$18/hr

Follow motor vehicle regulations to ensure safety of consumers. * Assist consumers on and off agency vehicles, as determined by individual needs of consumer and as prescribed by agency policy.

Jawonio

Program Assistant

Yonkers, NY · On-site

$18/hr

Follow motor vehicle regulations to ensure safety of consumers. * Assist consumers on and off agency vehicles, as determined by individual needs of consumer and as prescribed by agency policy.

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Program Assistant information

See Montclair, NJ salary details

$21.9K

$46.6K

$64.2K

How much do program assistant jobs pay per year?

As of May 31, 2026, the average yearly pay for program assistant in Montclair, NJ is $46,591.00, according to ZipRecruiter salary data. Most workers in this role earn between $38,200.00 and $48,400.00 per year, depending on experience, location, and employer.

What Does a Program Assistant Do?

A program assistant provides administrative support for a program office, such as an academic department or a unit of a non-profit. As a program assistant, your job duties may include scheduling travel, coordinating logistical issues for executives or other team members, filing, and performing other clerical tasks as needed. To become a program assistant, you typically need at least a high school diploma or GED certificate and administrative work experience. Some employers may also require a college degree. Additional qualifications include strong multi-tasking, organizational, and communication skills, along with computer proficiency.

What are the key skills and qualifications needed to thrive as a Program Assistant, and why are they important?

To thrive as a Program Assistant, you need strong organizational skills, attention to detail, and proficiency in administrative tasks, typically supported by a high school diploma or associate degree. Familiarity with office software like Microsoft Office Suite, database management, and scheduling systems is commonly required. Excellent communication, multitasking, and problem-solving abilities help you effectively support program operations and interact with diverse stakeholders. These skills ensure smooth program administration, efficient workflow, and high-quality support for team goals.

What are some typical challenges a Program Assistant might face when supporting multiple projects simultaneously?

Program Assistants often juggle multiple responsibilities across various projects, which can make prioritization and time management challenging. Balancing competing deadlines, handling last-minute changes, and coordinating with diverse team members require strong organizational skills and adaptability. Successful Program Assistants proactively communicate with supervisors and colleagues, use digital tools to track tasks, and remain flexible to shifting priorities. Developing these habits helps ensure projects run smoothly and supports overall team effectiveness.

What skills do you need to be a program assistant?

A program assistant needs strong organizational and communication skills to manage tasks and coordinate activities effectively. Attention to detail, proficiency with office software, and the ability to multitask are also important for success in this role.
More about Program Assistant jobs
What are the most commonly searched types of Program jobs in Montclair, NJ? The most popular types of Program jobs in Montclair, NJ are:
What cities near Montclair, NJ are hiring for Program Assistant jobs? Cities near Montclair, NJ with the most Program Assistant job openings:
Program Assistant jobs near you
Program Assistant

Program Assistant

Housing Works

Brooklyn, NY • On-site

$21 - $24/hr

Full-time

PTO

Posted 14 days ago

Job description

Compensation Range: $21/hr - $24/hr commensurate with experience
Benefits:
We have three comprehensive healthcare plans to choose from based on your priorities and budget. Housing Works covers most of the plan; you pay a portion, based on your salary. Staff begins accruing PTO immediately for a total of up to 30 days earned in the first year. We offer employees an educational benefit. This money is available for tuition loan reimbursement, tuition costs, and text books.
Overview:
The Program Assistant provides administrative and operational support to program staff, helping ensure smooth service delivery and efficient office management. The position reports to the Program Director.
Responsibilities:
Primary:
  • Manage scheduling and communications
  • Maintain program records and files
  • Assist with data entry and reporting
  • Support event planning and logistics
  • Provide general office support
  • Coordinate reconciliation for program incentives
  • Process program invoices and support monitoring of program spending

Other functions that may be required with this position include:
  • Participate in team meetings
  • Assist with outreach and client engagement
  • Other duties that support programmatic goals as needed
  • Assist with data entry

Requirements:
  • High school diploma or equivalent; Associate's degree preferred
  • Bilingual English/Spanish is preferred
  • Strong administrative and organizational skills
  • Proficiency in Microsoft Office
  • Good verbal and written communication skills
  • Embraces a harm reduction approach to working with underserved populations
  • Demonstrated ability to work effectively independently, manage a team, and collaborate across departments, required
  • Excellent written and verbal communication skills, required
  • Strong time management skills and attention to detail
  • Commitment to maintaining the highest levels of confidentiality
  • Sensitivity to needs of culturally and linguistically diverse patient and employee population
  • Demonstrated ability to meet or exceed the Service Excellence Standards of Housing Works
  • Willingness and ability to work some evenings and weekends, as needed

Job candidates should be aware that scammers may pose as employers and create fake job postings in order to extract personal information from individuals for financial gain. Housing Works will never ask job candidates for personal information, such as social security numbers or bank account details, over the phone. If you suspect that a job posting may be fake or wish to confirm that a job posting from Housing Works is genuine, please contact us at recruitment@housingworks.org
Housing Works was founded in 1990; With a long-term commitment to AIDS advocacy. Housing Works established New York State's first harm reduction-based, OASAS-licensed outpatient drug treatment program. Other services include Health Home care management, behavioral health, and syringe exchange programs. A pioneer in the social entrepreneurship movement, Housing Works operates 10 high-end thrift shops in Manhattan and Brooklyn and a much-loved Bookstore Cafe in Soho. For more information, visit www.housingworks.org
Housing Works fights for funding and legislation to ensure that all people living with HIV/AIDS have access to quality housing, healthcare, HIV prevention, and treatment, among other lifesaving services.
Housing Works provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements. Housing Works complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. Housing Works also does not request prior salary information during the hiring process. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.
This position is included in a bargaining unit of Housing Works' New York City employees represented by a labor union known as the Retail Wholesale and Department Store Union ("RWDSU"). Accordingly, the RWDSU has the exclusive right to bargain over the terms and conditions of employment related to this position and this position may become covered by the terms of a collective bargaining agreement (a "CBA") between Housing Works and the RWDSU
Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.

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