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Program Assistant Jobs in Lakeville, MN (NOW HIRING)

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Program Assistant information

See Lakeville, MN salary details

$22.3K

$47.4K

$65.2K

How much do program assistant jobs pay per year?

As of Aug 23, 2026, the average yearly pay for program assistant in Lakeville, MN is $47,351.00, according to ZipRecruiter salary data. Most workers in this role earn between $38,800.00 and $49,200.00 per year, depending on experience, location, and employer.

What does a program assistant do?

A program assistant provides administrative support for a program office, such as an academic department or a unit of a non-profit. As a program assistant, your job duties may include scheduling travel, coordinating logistical issues for executives or other team members, filing, and performing other clerical tasks as needed. To become a program assistant, you typically need at least a high school diploma or GED certificate and administrative work experience. Some employers may also require a college degree. Additional qualifications include strong multi-tasking, organizational, and communication skills, along with computer proficiency.

What does a program assistant do?

A Program Assistant provides administrative and organizational support to program managers and teams within an organization. Their responsibilities often include scheduling meetings, maintaining records, coordinating events, handling correspondence, and assisting with project logistics. Program Assistants play a vital role in ensuring that programs run smoothly by managing day-to-day tasks and supporting communication among team members. They may also help with data entry, preparing reports, and liaising with clients or participants. The specific duties can vary depending on the organization and the type of program they support.

What are the key skills and qualifications needed to thrive as a program assistant, and why are they important?

To thrive as a Program Assistant, you need strong organizational skills, attention to detail, and proficiency in administrative tasks, typically supported by a high school diploma or associate degree. Familiarity with office software like Microsoft Office Suite, database management, and scheduling systems is commonly required. Excellent communication, multitasking, and problem-solving abilities help you effectively support program operations and interact with diverse stakeholders. These skills ensure smooth program administration, efficient workflow, and high-quality support for team goals.

What are some typical challenges a program assistant might face when supporting multiple projects simultaneously?

Program Assistants often juggle multiple responsibilities across various projects, which can make prioritization and time management challenging. Balancing competing deadlines, handling last-minute changes, and coordinating with diverse team members require strong organizational skills and adaptability. Successful Program Assistants proactively communicate with supervisors and colleagues, use digital tools to track tasks, and remain flexible to shifting priorities. Developing these habits helps ensure projects run smoothly and supports overall team effectiveness.

What skills do you need to be a program assistant?

A program assistant needs strong organizational and communication skills to manage tasks and coordinate activities effectively. Attention to detail, proficiency with office software, and the ability to multitask are also important for success in this role.
More about Program Assistant jobs

What are the most commonly searched types of Program jobs in Lakeville, MN?

The most popular types of Program jobs in Lakeville, MN are:

What cities near Lakeville, MN are hiring for Program Assistant jobs?

Cities near Lakeville, MN with the most Program Assistant job openings:

Program Assistant jobs near you
Infographic showing various Program Assistant job openings in Lakeville, MN as of August 2026, with employment types broken down into 1% As Needed, 76% Full Time, 19% Part Time, and 4% Contract. Highlights an 96% Physical, 1% Hybrid, and 3% Remote job distribution, with an average salary of $47,351 per year, or $22.8 per hour.

Level IV Office Assistant for the VANTAGE-Momentum Program, 8 hours per day, 207 days per year

Minnetonka Public School District

Minnetonka, MN • On-site

$27.01/hr

Full-time

Medical, Dental

Posted 10 days ago

Job description

Position Type:
Office Assistants/Office Assistant for Vantage-Momentum
Date Posted:
8/13/2026
Location:
Vantage-Momentum Building
Date Available:
September 2026
Closing Date:
08/20/2026
Assignment:
8 hours per day, 207 days per year
7:00 a.m. to 3:30 p.m.
Mid-August to mid-June (207 days per year)
Position is not scheduled to work during winter break or spring break.
Pay and Benefits:
Benefit eligible position
$27.01 minimum hourly rate
Click here to view the wage schedule. Wages can be found in Appendix A.
Medical and dental benefit eligible position. Click here to view benefit details.
Summary/Primary Objective of Position:
To provide data and partner management for the VANTAGE-Momentum program. VANTAGE and Momentum works with over 1,300 community volunteers each year and starting in 2026-27, over 1200 students. The Office Assistant ensures all VANTAGE-Momentum stakeholders enjoy a positive experience. The Office Assistant is also responsible for providing office administrative leadership for the VANTAGE-Momentum program including leadership, instructors and students.
Job Responsibilities:
  1. Data Management and Processing: Process data to generate reports, numbers and look for ways to eliminate data errors and improve efficiency by utilizing tools, applications, and other resources.
  2. Data analysis: Generate, process and analyze data from Skyward, survey responses, forms, application reports, and various spreadsheet requests. Utilize survey information to present data in a digestible, graphic format.
  3. Technical Support: Provide hardware/software configuration/setup, set up tech for guests, daily computer support assisting students and staff.
  4. Process Management: Manage and improve efficiency logistics for events and other aspects of VANTAGE-Momentum to accommodate program growth.
  5. Provide customer service and administrative support to VANTAGE-Momentum students, staff, teachers, guest instructors and visitors by serving as the first point of contact.
  6. Define, support, and implement communications strategies for various program needs including events, volunteer recruitment, and partner engagement.
  7. Manage logistical, transportation, and other aspects of VANTAGE-Momentum events and site visits including Mentor kickoff, registration, HR Day, Shark Tank, Graduation, Mentor Appreciation, Registration events and other events as they arise.
  8. Manage the VANTAGE and Momentum overall budget report including expense reports, invoices, billing, coding, supplies.
  9. Create and manage VANTAGE and Momentum databases (guest instructors, site visits, mentors, alumni)
  10. Manage transportation for all VANTAGE and Momentum operations. This includes daily buses, event/site visit buses, and student parking permits/tickets.
  11. Purchase and maintain inventory of Vantage-Momentum Building supplies and materials. Request all computer, copy machine and technical repairs, and building repairs.
  12. Performs other duties of a similar nature or level

Job Qualifications:
  1. High level skill using Excel to manage/manipulate large data sets
  2. Experience with CRM software, including preparing and importing data from other sources
  3. Extensive computer experience, including Microsoft Office (Word, Excel, Power, and Outlook) and Google Docs.
  4. Ability to create and refine visual communications like Google Slide presentations.
  5. Ability and willingness to become proficient in multiple digital platforms and information systems, including but not limited to School Messenger, Schoology, Raptor, Google Office, Canva etc.
  6. Evidence of excellent scores on skills performance tests.
  7. Evidence of ability to maintain confidentiality.
  8. Evidence of strong organizational skills
  9. Excellent human relations and customer relations skills.
  10. Evidence of flexibility is a high priority.
  11. Evidence of excellent typing skills, minimum of 50 wpm.
  12. Evidence of ability to work in an environment with many interruptions, adjust to changing priorities, and be comfortable working in a fast-paced environment.
  13. Evidence of ability to initiate tasks and work with minimum supervision.
  14. Evidence of ability to anticipate, analyze, and problem solve various situations.
  15. Evidence of excellent organizational and record-keeping duties.
  16. Demonstrated experience monitoring and maintaining budgets.
  17. Evidence of ability to prioritize and handle multiple tasks simultaneously.
  18. Evidence of strong verbal and written communication skills, and interpersonal skills as applied to interaction with coworkers, supervisor, the general public, etc. sufficient to exchange or convey information and to receive work direction.
  19. Success in this role will be helpful when:
    1. Candidate enjoys a fast-paced environment
    2. Has ability to pivot quickly
    3. Is self-managing
    4. Good at making rational decisions

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