Program Assistant Jobs in Arvada, CO (NOW HIRING)

Department Information THIS POSITION IS OPEN TO CURRENT RESIDENTS OF COLORADO ONLY THIS ANNOUNCEMENT WILL REMAIN OPEN UNTIL 5:00 PM ON MONDAY, AUGUST 17, 2026 This position is 100% in office and no hybrid or remote work schedules will be available. The Department of Labor and Employment keeps Colorado strong and competitive. We connect workers with great jobs and assist those who have been injured on the job.

We help people who are unemployed through no fault of their own by providing temporary wage replacement and we ensure fair labor practices. We provide an up-to-date and accurate picture of the economy that helps in decision making. And we protect the workplace - and Colorado communities - with a variety of consumer protection and safety programs.

This is a values-driven organization, committed to accountability, agility, collaboration, and respect. We believe in outstanding customer service, an inclusive culture, continued process improvement and in our role as a trusted and strategic partner. Recognizing that knowledgeable employees drive our success, we are seeking dedicated individuals who exhibit our shared values and our passion for quality and excellence in all we do.

In addition to rewarding and meaningful work, we offer excellent benefits: Strong, secure, yet flexible retirement benefits including a PERA Defined Benefit Plan or PERA Defined Contribution Plan plus 401(k) and 457 plans Medical and dental health plans Employer supplemented Health Savings Account Paid life insurance Short- and long-term disability coverage 11 paid holidays per year plus vacation and sick leave BenefitHub state employee discount program MotivateMe employee wellness program Excellent work-life programs, such as flexible schedules, training and more Access to participate in employer-supported employee affinity spaces RTD EcoPass Commuter Program Some positions may qualify for the Public Service Loan Forgiveness Program. For more information go to https://dhr.colorado.gov/dhr-resources/student-loan-forgiveness-programs Our agency website: Colorado Department of Labor and Employment CDLE has implemented a pilot program on March 1st, 2022 which will award Disability Hiring Preference Points similar to the Veterans' Preference Points program. During your application process you will be asked if you would like to be considered for either of these programs for additional points in the hiring process

To learn more about Disability Hiring Preference and what will be required to participate, please visit our website: https://sites.google.com/state.co.us/disability-hiring-preference/home PLEASE NOTE: With the beginning of this program, CDLE will no longer accept attachments of any kind with applications. Please be as thorough as possible in documenting your education and work history in the application system. Attachments will not be accepted or considered during any phase of the hiring process including minimum qualification screening, comparative analysis, or interviews

Description of Job Salary range for this posting: HOURLY $25.93 - $34.38 BIWEEKLY $2,074.62 - $2,750.77 MONTHLY $4,495.00 - $5,960.00 This position provides technical program and operational support for the Division of Workers' Compensation (Division) by coordinating activities for the Coverage Enforcement, Self-Insurance, Colorado Uninsured Employer (CUE) Fund, and Special Funds programs. The position reviews and processes program documentation, maintains official records, supports enforcement and compliance activities, coordinates legally required notifications and document service, monitors financial and program data, and provides technical assistance to employers, insurers, claimants, and Division staff. The position helps ensure the accurate, timely, and legally compliant administration of Division programs while serving as a resource for program processes and stakeholder inquiries

The position requires outstanding customer service skills and a high attention to detail. Coverage Enforcement Reviews and processes employer and insurance carrier submissions to determine whether information is complete and accurate. Coordinates referrals of enforcement cases to the Attorney General's Office by ensuring case records are complete and accurate and preparing referral materials.

Maintains official program records for coverage rejections, insurance carriers, self-insured pools, and uncompensated public officials to ensure compliance with statutory reporting requirements. Monitors mail and electronic communications, prioritizes and routes inquiries, responds to routine technical questions, and ensures program documents are processed correctly. Oversees the unit's supplies and office equipment orders and tracks expenditures.

Coordinates resolution of technical issues with the appropriate units. Document Mailing Coordinates the Division's document service process to ensure orders, notices, and other official documents are sent in compliance with legal and internal requirements. Reviews certificates of service to ensure documents are accurately and timely served.

Monitors document workflows and schedules to ensure compliance with deadlines, prioritizes time-sensitive communications, and coordinates with Division staff to ensure documents are issued on the appropriate service date. For returned mail, researches updated contact information, determines appropriate remedies, and coordinates with Division staff to ensure service is completed and documented. Self Insurance, CUE Fund, and Special Funds Programs Supports the Division's Self-Insurance, CUE Fund, and Special Funds programs by coordinating program activities, maintaining official records, monitoring compliance with statutory and program requirements, and supporting the timely administration of program operations.

Maintains electronic claim files, evaluates judicial orders and claim documentation for completeness, and coordinates required notifications to parties. Coordinates the annual permit renewal process for self-insured employers and monitors compliance with renewal requirements. Reviews invoices submitted by the Division's third-party administrator (TPA) for CUE Fund, Self-Insurance, and Special Funds claims prior to payment.

Maintains expenditure records and financial tracking to ensure accurate program administration and fiscal accountability. Minimum Qualifications, Substitutions, Conditions of Employment & Appeal Rights Residency Requirement: This posting is only open to residents of the State of Colorado at the time of submitting your application. Class Code & Classification Description: H4R1XX Program Assistant I Minimum Qualifications: Experience Only: Four (4) years of relevant experience in an occupation related to the work assigned to this position Or Education and Experience: A combination of related education and/or relevant experience in an occupation related to the work assigned equal to four (4) years Preferred Qualifications: Intermediate to advanced experience with Microsoft Word and Excel.

Intermediate to advanced experience with Google Suite (Docs, Sheets, Slides, Forms). Experience with workers' compensation insurance proof of coverage. Experience tracking financial expenditures and receivables.

Ability to work with multiple programs with different duties and different deadlines. Experience performing similar duties as a State of Colorado classified employee. Conditions of Employment: Must be a Colorado resident at time of application.

You must pass a thorough background check prior to employment which will include the E-Verify process. This position is 100% in office and no hybrid or remote options will be available. Comparative Analysis Process - Online Skills Test SAVE THE DATE: The comparative analysis portion of this recruitment will require all qualifying applicants to complete an online skills assessment.

This assessment is currently scheduled to take place from August 24 to 11:59PM on August 31 however these dates are subject to change based on the needs of the recruitment. Appeal Rights: As an applicant who has been removed from consideration during the selection or comparative analysis process, you may file an appeal with the State Personnel Board and/or request a review by the State Personnel Director. A standard appeal form is available on the State Personnel Board website, https://spb.colorado.gov/forms-and-filing

If you appeal, your appeal must be submitted in writing on the official appeal form, signed by you or your representative, and received at the following address within ten (10) days of your receipt of this notice: Colorado State Personnel Board/State Personnel Director, Attn: Appeals Processing, 1525 Sherman Street, 4th Floor, Denver, CO 80203. Fax: 303-866-5038. Phone: 303-866-3300.

Email address: dpa_state.personnelboard@state.co.us. The ten-day deadline and these appeal procedures also apply to all charges of discrimination. Refer to Chapters 4 and 8 of the State Personnel Board Rules and Personnel Director's Administrative Procedures, 4 CCR 801, for information about the appeals process

The State Personnel Board Rules and Personnel Director's Administrative Procedures are available at spb.colorado.gov. Supplemental Information For questions regarding this recruitment, please contact: chris.mcgill@state.co.us Minimum Qualification Screening A Human Resources Analyst will only review the work experience/job duties sections of the online job application to determine whether you meet the minimum qualifications for the position for which you are applying. Cover letters and resumes WILL NOT be accepted in lieu of the official State of Colorado online application, CDLE does not accept attachments of any kind during the application process

Part-time work experience will be prorated. Applicants must meet the minimum qualifications to continue in the selection process for this position. Work experience and qualifications must be specifically documented on your online application.

Do not use "see resume" or "see attached" statements on your application. CDLE does not accept attachments of any kind during the application process. Comparative Analysis Process - Online Skills Test SAVE THE DATE: The comparative analysis portion of this recruitment will require all qualifying applicants to complete an online skills assessment.

This assessment is currently scheduled to take place from August 24 to 11:59PM on August 31 however these dates are subject to change based on the needs of the recruitment. Comparative Analysis Process - Structured Application Review After minimum qualification screening, the comparative analysis process for this position will involve a review and rating of all the information you submit with your application materials. Therefore, it is extremely important to document in the work experience/job duties portion of your online application the extent to which you possess the education, experience, minimum qualifications, and preferred qualifications as outlined in the job announcement.

It is also important to thoroughly answer all supplemental questions (if listed) as your answers to these questions will be evaluated during this phase. Supplemental Questions Answer the supplemental questions on the application completely and thoughtfully. Your answers may be rated based on your writing ability (spelling, grammar, and clarity of your writing) as well as the content of your answer.

Work Visas CDLE does not sponsor Work Visas of any type. Applicant Use Of AI The use of AI tools to aid in preparing application materials is allowed under the condition that the applicant independently verifies and confirms the information's accuracy before submission. Applicants are fully accountable for the content of their submissions and must ensure the safe and ethical use of any AI tools.

Furthermore, active and direct participation in the interview process is required. THIS ANNOUNCEMENT MAY BE USED TO FILL MULTIPLE AND/OR FUTURE VACANCIES The State of Colorado believes that equity, diversity, and inclusion drive our success, and we encourage candidates from all identities, backgrounds, and abilities to apply. The State of Colorado is an equal opportunity employer committed to building inclusive, innovative work environments with employees who reflect our communities and enthusiastically serve them.

Therefore, in all aspects of the employment process, we provide employment opportunities to all qualified applicants without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity or expression, pregnancy, medical condition related to pregnancy, creed, ancestry, national origin, marital status, genetic information, or military status (with preference given to military veterans), or any other protected status in accordance with applicable law. The State of Colorado strives to create a Colorado for All by building and maintaining workplaces that value and respect all Coloradans through a commitment to equal opportunity and hiring based on merit and fitness. The State is resolute in non-discriminatory practices in everything we do, including hiring, employment, and advancement opportunities.

The Colorado Department of Labor and Employment is committed to the full inclusion of all qualified individuals. As part of this commitment, our agency will assist individuals who have a disability with any reasonable accommodation requests related to employment, including completing the application process, interviewing, completing any pre-employment testing, participating in the employee selection process, and/or to perform essential job functions where the requested accommodation does not impose an undue hardship. If you have a disability and require reasonable accommodation to ensure you have a positive experience applying or interviewing for this position, please direct your inquiries to our ADAAA Coordinators at CDLE_HR_ADA@state.co.us

Auxiliary aids and services are available upon request to individuals with disabilities. For all other inquiries about this recruitment effort, please call 303-318-8200. While a salary range is posted for this position, an eventual salary offer is determined by a comprehensive salary analysis, which considers multiple factors including but not limited to education and experience compared to others in the organization doing substantially similar work.