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Program Assistant Remote Jobs in Maryland (NOW HIRING)

ICF

Associate Program Specialist

Columbia, MD · On-site +1

Columbia, MD Area (Remote - Home Office with Local Office Travel) Are you ready to make a difference? To support our growth, ICF is seeking an Associate Program Specialist to provide program support ...

HMG Careers

Remote Sales Specialist

Hagerstown, MD · Remote

$69K/yr

Remote Insurance Representative | Flexible Schedule | Commission-Based This position offers ... Present benefit programs and assist clients with enrollment * Build and maintain strong client ...

GDIT

Program Analyst

California, MD · On-site +1

$64K - $75K/yr

Program Delivery and Execution Job Qualifications: Skills: Problem Solving, Program Management, Teamwork, Time Management Certifications: None Experience: 2 + years of related experience US ...

i4DM

Program Manager

Millersville, MD · On-site +1

The Program Manager will lead execution across program management, platform operations, DevSecOps, cybersecurity, and service delivery functions within a SAFe Agile environment, ensuring compliance ...

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Program Assistant Remote information

What are Program Assistant Remote positions?

Program Assistant Remote positions involve providing administrative and organizational support to programs or projects from a remote location. Duties often include scheduling meetings, managing correspondence, maintaining records, and assisting with project coordination. These roles require strong communication, time management, and computer skills, as much of the work is done online. Remote Program Assistants work for a variety of organizations, such as non-profits, educational institutions, and businesses, helping teams stay organized and efficient without being physically present in the office.

What are the key skills and qualifications needed to thrive as a Program Assistant Remote, and why are they important?

To thrive as a Program Assistant Remote, you need strong organizational skills, attention to detail, and proficiency in administrative tasks, often supported by an associate’s or bachelor’s degree. Familiarity with remote collaboration tools like Microsoft Office Suite, Zoom, and project management platforms such as Asana or Trello is typically required. Excellent communication, time management, and problem-solving abilities help you excel in a distributed work environment. These skills are crucial for ensuring seamless program operations, efficient support to teams, and effective coordination across remote settings.

What is the difference between Program Assistant Remote vs Program Coordinator Remote?

AspectProgram Assistant RemoteProgram Coordinator Remote
Required CredentialsAssociate's degree or relevant experienceBachelor's degree often preferred
Work EnvironmentRemote, supporting program tasksRemote, overseeing program activities
Employer & Industry UsageNonprofits, educational institutions, governmentNonprofits, healthcare, education, government
Common Search & ComparisonYesYes

The main difference between a Program Assistant Remote and a Program Coordinator Remote lies in their responsibilities and experience levels. Program Assistants typically handle administrative support and basic tasks, requiring less experience, while Program Coordinators oversee program implementation and require more experience and coordination skills. Both roles are often remote and used across similar industries, but the Coordinator role generally involves more responsibility and leadership.

What are some common challenges faced by Program Assistants working remotely, and how can they be effectively managed?

Program Assistants working remotely often face challenges such as maintaining clear communication with team members, managing multiple priorities without face-to-face oversight, and staying organized across digital platforms. To manage these challenges, it’s important to establish regular check-ins with supervisors and colleagues, use project management tools to track tasks, and set up a dedicated workspace to minimize distractions. Proactive communication and strong time-management skills are key to thriving in a remote environment and ensuring program objectives are met efficiently.
Associate Program Specialist

Associate Program Specialist

ICF

Columbia, MD • On-site, Remote

Full-time

Retirement

Posted 12 days ago

Job description

Associate Program Specialist (Hybrid) - Utility Program Services

Location: Columbia, MD Area (Remote - Home Office with Local Office Travel)

Are you ready to make a difference?

To support our growth, ICF is seeking an Associate Program Specialistto provide program support for our utility program team in Maryland. In this position you will work closely with program and portfolio managers to coordinate the successful delivery of the residential energy efficiency programs in Maryland. You will support a variety of program delivery tasks including managing progress reports, data analysis, application review, forecasting, researching program enhancements, and client engagement. In this role you will also oversee the organization and evaluation of program processes; identification and engagement with key stakeholders and team members particularlyin the home energy audit sector; and coordinate with a team of energy efficiency experts. This position will need to effectively interface with staff and clients locally in the Maryland area.

Why you will love working here:

  • Quality of life: Flexible workplace arrangements, work-life balance

  • Investment of the community: Donation matching, volunteer opportunities

  • Investment in you: Tuition reimbursement, access to professional development resources, 401k matching, Employee Stock Purchase Plan

  • And many, many more (Ask your recruiter for more details!)

What you will be doing:

  • Coordinate with internal staff on projects including, but not limited to, internal portfolio reviews, and working with internal program leads to provide regular program status updates.

  • Build and maintain relationships with subcontractors, distributors, and other stakeholders to drive participation in energy efficiency programs.

  • Monitor regulated performance metrics and work with project managers and regional support staff on any necessary adjustments to filed utility plans.

  • Review and edit deliverables to client including, but not limited to, monthly progress reports, quarterly presentations, and semi-annual regulatory reports.

  • Create and maintain Excel spreadsheets and databases for internal tracking. Support various internal staff with data management and analysis.

  • Handle and track issues brought by subcontractors, customers, and customer service representatives.

  • Collaborate with a multi-functional project team comprised of technical and marketing specialists (including ICF internal staff and subcontractors) to ensure timely and professional completion of all tasks and achieve specific program goals and objectives.

  • Complete invoicing tasks and ensure payments are submitted in a timely manner.

What we need you to have (minimum qualifications):

  • Bachelor's degree (or applicants can substitute one year of related experience for one year of education)

  • 1+ years of experience in a professional work environment, preferably in energy, construction or administration

  • Must be able to pass a background check and drug screening

What we would like you to have:

  • Excellent verbal, interpersonal and written communication skills.

  • Proficiency in MS Office Applications (Word, PowerPoint, Outlook, and Excel). Energy-related or continuous improvement professional certifications (BPI, RESNET, CEM, Six Sigma, etc.)

  • Proficiency in developing and/or implementing data collection, tracking, and reporting processes (i.e., customer relationship management (CRM) efforts).

  • Experience selling and managing accounts related to any of the following equipment supply chains: HVAC, lighting, residential appliances, or water heating.(Preferred)

  • Ability to work independently in a fast-paced environment while maintaining multiple deadlines.

  • Strong analytical, detailed problem-solving, and decision-making capabilities

  • Ability to take direction and work independently towards final results.

  • Flexibility and adaptability to respond to new information, changing conditions, or unexpected obstacles.

  • Critical thinking, using logic and reasoning to identify the strengths/weaknesses of alternative solutions and approaches to problems.

Working at ICF

ICF is a global advisory and technology services provider, but we're not your typical consultants. We combine unmatched expertise with cutting-edge technology to help clients solve their most complex challenges, navigate change, and shape the future.

We can only solve the world's toughest challenges by building a workplace that allows everyone to thrive. We are an equal opportunity employer.Together, our employees are empowered to share theirexpertiseand collaborate with others to achieve personal and professional goals. For more information, please read ourEEOpolicy.

We will consider for employment qualified applicants with arrest and conviction records.

Reasonable Accommodations are available, including, but not limited to, for disabled veterans, individuals with disabilities, and individuals withsincerely heldreligious beliefs, in all phases of the application and employment process. To requestan accommodation,please emailCandidateaccommodation@icf.comand we will be happy toassist. All information you provide will be kept confidential and will be used only to the extentrequiredto provide needed reasonable accommodations.

Read more aboutworkplacediscriminationrightsor our benefit offerings which are included in theTransparency in (Benefits) CoverageAct.

Candidate AI Usage Policy

At ICF, we are committed to ensuring a fair interview process for all candidates based on their own skills and knowledge. As part of this commitment, the use of artificial intelligence (AI) tools to generate orassistwith responses during interviews (whether in-person or virtual) is notpermitted. This policy is in place tomaintainthe integrity and authenticity of the interview process.

However, we understand that some candidates may require accommodationthat involves the use of AI. Ifsuch anaccommodation is needed, candidates are instructed to contact us in advance atcandidateaccommodation@icf.com. Weare dedicated to providingthe necessary support to ensure that all candidates have an equal opportunity to succeed.


Pay Range - There are multiple factors that are considered in determining final pay for a position, including, but not limited to, relevant work experience, skills, certifications and competencies that align to the specified role, geographic location, education and certifications as well as contract provisions regarding labor categories that are specific to the position.

The pay range for this position based on full-time employment is:

$61,232.00 - $104,094.00Columbia, MD (MD12)

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