Program Assistant Intern Jobs in Newark, NJ (NOW HIRING)

Since 1891, New York's Carnegie Hall has set the international standard for excellence in performance, presenting exceptional concerts by the world's finest artists on its three iconic stages, from orchestral concerts, chamber music, contemporary offerings, and recitals to jazz, world, and popular music. Complementing its performance activities, Carnegie Hall's Weill Music Institute creates extensive music education and social impact programs that annually serve more than 800,000 people worldwide, playing a central role in fulfilling Carnegie Hall's commitment to making great music accessible to as many people as possible.
JOB DESCRIPTION
Department: Weill Music Institute
Title of Position: Intern, Early Childhood Programs
Reports to Position: Associate, Early Childhood Programs
Job Classification: Internship, 20 hours/week
Carnegie Hall's Weill Music Institute seeks a part-time, paid intern for September 2026 - December 2026. This position reports to the Associate of Early Childhood Programs, with responsibilities across all Early Childhood program areas, including the Lullaby Project, Big Note Little Note, Early Childhood Concerts, and Family Days.
Responsibilities:
Collaborate with program team to plan and implement the 2026 - 2027 season of Early Childhood Programs, including the Lullaby Project, Big Note Little Note, Early Childhood Concerts, Family Days, and professional development opportunities for artists.
Attend/staff events to provide onsite production and programmatic support for recordings, concerts, workshops, conferences, and other events. Some weekends and evenings required.
Assist team in compiling and submitting contract requests for teaching artists, workshop facilitators, performers, and local, national, and international partnerships.
Work with the Education Administration and Education Production teams to ensure room bookings as needed for events and workshops.
Assist with daily office tasks and workshop/event preparations including: printing, ordering, assembling, and/or shipping materials; coordinating hospitality arrangements; supporting hotel/travel bookings; compiling and editing copy; supporting updates to program web pages; copying, filing, mailing, scanning, and other project-based work as assigned.
Support of all data management, databases, our online resource center, security list management, and calendaring.
Attend all required meetings and events (internal and external).
Other duties as assigned.
Qualifications:
Intern must be detail-oriented, confident, self-motivated, a collaborative team member, and have a proven ability to multitask and strong organizational skills. Strong communication and interpersonal skills required, as well as ability to problem-solve and trouble shoot on the spot. Candidate should have a strong interest in learning about early childhood music programming and the varying needs of families. Proficient computer skills in Microsoft Office required. Experience in Outlook and Tessitura preferred. Spanish language skills a plus.
Flexible scheduling available toward a 20-hour work week. Some weekends and evenings may be required. Start and end dates are flexible.
Other Details:
Pay Type: Hourly
Min Hiring Rate: $20/hour
Max Hiring Rate: $20/hour
To apply please submit a COVER LETTER with your resume.
Carnegie Hall is an equal opportunity employer, committed to diversity and inclusion in the workplace. Decisions concerning employment are made on the basis of an individual's qualifications to contribute to meeting Carnegie Hall's needs, and Carnegie Hall is committed not to discriminate against individuals on the basis of race, color, national origin, citizenship, religion, sex (including gender identity, gender expression or status of being transgender), sexual orientation, marital status, familial status, status as a caregiver, status as a victim of domestic violence or sex offenses or stalking, criminal convictions (except where otherwise permitted by law), arrest record, credit history, pregnancy, age, mental or physical disability, veteran or military status, reproductive health decisions, or any other characteristic protected by law.