Program Analyst Trainee Jobs in San Mateo, CA (NOW HIRING)

JOB SUMMARY:
Please note: This is a part-time, 50% appointment with full benefits, including medical, vision, and dental coverage.
We're looking for a Project Analyst to help coordinate high-impact mentoring, administrative, and research programs at UCSF. You'll be part of a supportive, collaborative lab team that values innovation, professionalism, and excellence.
We are seeking an experienced Project Analyst to support key programs in mentoring, administration, and research within the Department of Epidemiology & Biostatistics at UCSF. As a member of a dynamic team within an established PI's lab, this role will help coordinate activities for the NIH-funded mentoring and research program, departmental administrative initiatives, and faculty research projects.
The Project Analyst will develop and manage project plans, organize meetings and events, track program milestones, and prepare reports for internal and external stakeholders. Responsibilities also include creating and maintaining tools such as mentoring dashboards, event logistics frameworks, and reporting templates that strengthen program operations.
This position offers the opportunity to collaborate with faculty, staff, and trainees in a dynamic academic environment. By ensuring that projects run smoothly and deliverables are met, the Project Analyst contributes directly to the lab's success and the department's mission of advancing research, training, and academic excellence. In all activities, the role reflects UCSF's PRIDE Values by fostering professionalism, respect, integrity, diversity, and excellence across programs and partnerships.
DEPARTMENT SUMMARY:
The Department of Epidemiology and Biostatistics (DEB), housed within the UCSF School of Medicine, is the largest department of epidemiology in the University of California system. The DEB is the epicenter of many of UCSF's initiatives in population health, data science and informatics, health service research, health equity and artificial intelligence. The DEB has three missions: 1) education, 2) science, and 3) research. Its educational mission is to train students in epidemiologic and biostatistical methods for studying disease etiology and prevention, evaluating tests and treatments, and using evidence-based approaches in clinical practice and population health. The scientific mission of the DEB is to perform outstanding basic, clinical and population health research along a spectrum from molecules to society and to develop tools for the translation of knowledge that will improve clinical practice and population health and ensure optimal use of resources. The clinical mission of the Department is to support the practice of public health and preventive medicine in local, state, national and international health agencies.
Responsibilities
of time
Essential Function (Yes/No)
Key Responsibilities
(To be completed by Supervisor)
10Yes
Provides analyses for complex budget, financial, academic, data, systems and resource projects working directly with all levels of managers.

• Maintain structured dashboards for mentee progress (goals, milestones, deliverables) and portfolio outcomes; reconcile small budgets for mentoring workshops and activities; generate regular status updates to support NIH reporting and PI oversight.

5Yes
Proposes, leads and / or participates on policy and planning committees and working groups. Provides strategy development for organizational or research initiative.

• Support DEB DEI committee and K24 mentoring planning (annual calendars, roadmaps); coordinate workgroups; draft agendas and pre-reads; align timelines across K24/DEI/research commitments.

10yes
Conducts post-implementation analysis to determine the need for further enhancements, finer distinctions and / or additional process / policy components.

• After seminars, workshops, and mentoring cycles, run debriefs; Evaluate mentoring activities through participant feedback surveys (e.g., Qualtrics or RedCap) and debriefs; analyze attendance, engagement, and outcomes; provide recommendations to improve future mentoring sessions and program alignment..

5yes
Develops proposals and recommendations to guide and support a broader strategic direction for the organization or initiative.

• Recommend annual cadence, prioritization, and resource allocations across K24/DEI/research; propose standard toolset (Teams/Box/trackers) and shared templates to reduce duplication.

25yes
Coordinates efforts with a variety of external and internal contacts; researches organizational structures, policies and procedures and summarizes best practices in field. Provides technical guidance and quality assessment.

• Serve as central point of contact with partners, speakers, and mentees; manage complex scheduling; ensure quality of agendas, minutes, slide decks, and event materials; provide how-to support on trackers and SOPs.

5yes
Performs ad hoc, analytical studies on a wide variety of policies, programs and issues which are complex in nature.

• One-off analyses such as mentee pipeline and progress mapping (K24), DEI seminar reach and feedback trends, and dissemination uptake for manuscripts/presentations; scenario analyses for event cadence.

10yes
Coordinates implementation with cross-organizational departments or external entities as needed.

• Roll out SOPs/tools with DEB admin, IGHS, and SFSU partners; coordinate facilities/AV/Zoom; manage vendor onboarding and community partner payments/honoraria processing; align timelines with other departmental initiatives.

20yes
Researches and drafts complex proposals, reports, briefings, executive summaries, and speeches. Establishes and maintains contacts internally and with external constituents for the collection and exchange of data.

• Draft NIH K24 progress summaries, DEI quarterly/annual reports, and briefings for leadership; maintain stakeholder contact lists and communications schedules; compile data for funder reporting.

10yes
Develops scope of work, budgets, and reports for project requirements.

• Draft SOWs for consultants/speakers and mini-projects (e.g., toolkit development); prepare micro-budgets and track expenses; deliver brief close-out reports against scope, timeline, and metrics.

100% (To update total %, enter the amount of time in whole numbers (without the % symbol - e.g., 15, 20) then highlight the total sum (e.g., 1%) at the bottom of the column and press F9. The total sum should add up to 100%.)
Qualifications
Required:

• Bachelor's degree in related area and / or equivalent experience / training.
• Minimum 3+ years directly relevant experience
• Knowledge of common organization- or research-specific and other computer application programs
• Strong communication and interpersonal skills to communicate effectively, both verbally and in writing
• Ability to use discretion and maintain all confidentiality
• Analytical / problem-solving skills
• Strong skills in analyzing, researching and synthesizing large amounts of data for preparing sound and relevant proposals / analyses
• Ability to multi-task with demanding timeframes
• Strong policy analysis techniques
• Excellent verbal and written communication skills with experience drafting program communications and reports
• Ability to track and report on program milestones, metrics, and deliverables
• Experience working in higher education, public health, or research environments preferred
• Commitment to diversity, equity, and inclusion principles and ability to apply them in program coordination

About Us
About UCSF
The University of California, San Francisco (UCSF) is a leading university dedicated to promoting health worldwide through advanced biomedical research, graduate-level education in the life sciences and health professions, and excellence in patient care. It is the only campus in the 10-campus UC system dedicated exclusively to the health sciences. We bring together the world's leading experts in nearly every area of health. We are home to five Nobel laureates who have advanced the understanding of cancer, neurodegenerative diseases, aging and stem cells.
Pride Values
UCSF is a diverse community made of people with many skills and talents. We seek candidates whose work experience or community service has prepared them to contribute to our commitment to professionalism, respect, integrity, diversity and excellence - also known as our PRIDE values.
In addition to our PRIDE values, UCSF is committed to equity - both in how we deliver care as well as our workforce. We are committed to building a broadly diverse community, nurturing a culture that is welcoming and supportive, and engaging diverse ideas for the provision of culturally competent education, discovery, and patient care. Additional information about UCSF is available here.
Join us to find a rewarding career contributing to improving healthcare worldwide.
Equal Employment Opportunity
The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected status under state or federal law.
Salary Information
The final salary and offer components are subject to additional approvals based on UC policy.
Your placement within the salary range is dependent on a number of factors including your work experience and internal equity within this position classification at UCSF. For positions that are represented by a labor union, placement within the salary range will be guided by the rules in the collective bargaining agreement.
To learn more about the benefits of working at UCSF, including total compensation, please visit: https://ucnet.universityofcalifornia.edu/compensation-and-benefits/index.html