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Program Administrator Jobs in Waltham, MA (NOW HIRING)

Element Care

Program Administrator

Lowell, MA

$68K - $74K/yr

The Program Administrator under the direction of the Director of Center Operations and/or Center Manager manages the activities of the PACE program which includes the daily operations, quality ...

Element Care

Program Administrator

Lowell, MA · On-site

The Program Administrator under the direction of the Director of Center Operations and/or Center Manager manages the activities of the PACE program which includes the daily operations, quality ...

JRI

Program Administrator Fellow

Needham, MA · On-site

$70K - $73K/yr

Our team would train the Program Administrator Fellow at one or more of the five Meadowridge Residential and Educational programs in all of the key elements of program management and leadership. The ...

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All JobsProgram Administrator JobsProgram Administrator Jobs in Waltham, MA

Program Administrator information

See Waltham, MA salary details

$38.3K

$97.8K

$147.8K

How much do program administrator jobs pay per year?

As of Aug 6, 2026, the average yearly pay for program administrator in Waltham, MA is $97,776.00, according to ZipRecruiter salary data. Most workers in this role earn between $66,900.00 and $125,700.00 per year, depending on experience, location, and employer.

What are the key skills and qualifications needed to thrive as a program administrator, and why are they important?

To thrive as a Program Administrator, you need strong organizational skills, project management experience, and a relevant degree in public administration, business, or a related field. Familiarity with project management software, budgeting tools, and reporting systems is often required, along with certifications like PMP being advantageous. Excellent communication, problem-solving abilities, and attention to detail help you manage diverse teams and stakeholders effectively. These skills ensure programs are executed efficiently, goals are met, and organizational standards are maintained.

How much do program administrators make in the US?

Program administrators in the US typically earn a median annual salary of around $65,000 to $80,000, depending on experience, industry, and location. Salaries can range from approximately $50,000 for entry-level roles to over $100,000 for senior positions or those with specialized skills and certifications.

What is a program administrator?

A program administrator oversees the development and implementation of a program, such as an educational, community, or after-school program. Their main job duties are to coordinate staff, ensure all administrative issues—such as budgets and locations—are taken care of, and design assessment tools to determine the effectiveness of the program. Qualifications for this job include experience and skills, including leadership and time management.

What are some common challenges faced by program administrators when managing multiple projects simultaneously?

Program Administrators often juggle several projects at once, which can present challenges such as prioritizing tasks, coordinating resources across teams, and ensuring timely communication among stakeholders. Balancing deadlines and adapting to shifting project scopes requires strong organizational skills and flexibility. Effective use of project management tools and clear communication are essential to keep all aspects of the program running smoothly.
More about Program Administrator jobs
What job categories do people searching Program Administrator jobs in Waltham, MA look for? The top searched job categories for Program Administrator jobs in Waltham, MA are:
What cities near Waltham, MA are hiring for Program Administrator jobs? Cities near Waltham, MA with the most Program Administrator job openings:
Program Administrator jobs near you
Infographic showing various Program Administrator job openings in Waltham, MA as of August 2026, with employment types broken down into 1% As Needed, 71% Full Time, 24% Part Time, 1% Temporary, and 3% Contract. Highlights an 96% Physical, 1% Hybrid, and 3% Remote job distribution, with an average salary of $97,776 per year, or $47 per hour.

Program Administrator

Element Care

Lowell, MA

$68K - $74K/yr

Full-time

Posted 8 days ago

Job description

GENERAL SUMMARY:

The Program Administrator under the direction of the Director of Center Operations and/or Center Manager manages the activities of the PACE program which includes the daily operations, quality, customer service, service delivery and cost management along with serving in an oversight capacity of a site for coverage. Position also ensures compliance with established state, federal, and organizational regulations.

ESSENTIAL RESPONSIBILITIES:

  • Oversees the day to day standards, fills in for staffing ratios, assists with scheduling, assists in fiscal management and quality improvement.
  • Ensures compliance with federal, state and local regulatory requirements.
  • Monitors the quality of service and utilization of standards.
  • Assists in development and implementations of quality improvement plans.
  • Ensures staff provides the highest quality of care and services.
  • Investigates and resolves concerns regarding care and services.
  • Assists in tracking the timeliness of completion of service requests, falls, significant events, grievances and care plans.
  • Oversite of the following specialty areas:

PACE Operations – Ensures all PACE requirements are met in terms of care planning, service delivery, grievances, appeals and other areas. Assists in overseeing customer service excellence especially with the Department Specialists/Receptionists. Works with the Center Manager in providing a robust food delivery service in a efficient and cost effective manner and in enhanced customer satisfaction experience. Provides coverage for Center Manager in their absence as needed.

  • Ability to pass a ServSafe Food Protection Manager program and Allergen certificate.
  • Frequent local travel amongst all Element Care centers.
  • Performs other duties as required.


JOB SPECIFICATIONS:

  • Bachelor’s degree in health care administration or a related field preferred.
  • Minimum of 1 year of experience with leading staff.
  • Minimum of 1 year of experience working with a geriatric population.
  • Knowledge of operations management.
  • Demonstrated leadership and motivation skills.
  • Ability to initiate and drive changes; demonstrated results-driven approach.
  • Demonstrated knowledge of quality improvement, clinical care delivery processes, staffing and budgeting.
  • Demonstrated interpersonal communication skills.
  • COVID vaccinated preferred.

Compensation details: 68000-74000 Yearly Salary


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