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Professional Legal Secretary Jobs in Indiana (NOW HIRING)

Cassiday Schade LLP

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Legal Secretary

Indianapolis, IN · On-site

$42K - $57K/yr

... Legal Secretary for its Indianapolis Office. The candidate must be reliable, hardworking, self ... professionals. Candidate must be a team player with the ability to multi-task and work ...

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Professional Legal Secretary information

What is a professional legal secretary?

Professional Legal Secretaries are administrative professionals who support lawyers and legal teams by managing correspondence, preparing legal documents, organizing files, and scheduling appointments. They play a crucial role in ensuring that legal offices run smoothly and efficiently. Their responsibilities often include drafting legal documents, maintaining case files, conducting legal research, and communicating with clients. Strong organizational skills, attention to detail, and knowledge of legal terminology are essential for this role. Legal secretaries are typically employed by law firms, corporate legal departments, or government agencies.

How does a professional legal secretary typically collaborate with attorneys and paralegals on case management?

A professional legal secretary plays a central role in supporting attorneys and paralegals by organizing case files, managing schedules, and ensuring timely communication among all parties. They often draft and proofread legal documents, handle client correspondence, and assist with court filings under tight deadlines. Collaboration is key, as legal secretaries must coordinate with attorneys to prioritize tasks and with paralegals to track case progress, ensuring that all necessary materials are prepared accurately and on time. This teamwork helps maintain the smooth operation of a legal office and supports successful case outcomes.

What are the key skills and qualifications needed to thrive as a professional legal secretary, and why are they important?

To thrive as a Professional Legal Secretary, you need a strong grasp of legal terminology, document preparation, and administrative procedures, often supported by a certificate or diploma in legal administration. Familiarity with legal case management software, e-filing systems, and transcription tools is typically required. Exceptional organization, attention to detail, and communication skills help legal secretaries manage deadlines and support attorneys effectively. These competencies are critical for ensuring legal processes run smoothly, documents are accurate, and client confidentiality is maintained.

What is the difference between Professional Legal Secretary vs Legal Assistant?

AspectProfessional Legal SecretaryLegal Assistant
CredentialsHigh school diploma, legal secretary certification often preferredHigh school diploma, paralegal certification or associate degree common
Work EnvironmentLaw firms, corporate legal departments, courtsLaw firms, legal departments, government agencies
Job ResponsibilitiesManaging schedules, preparing legal documents, filing, client communicationLegal research, drafting documents, case management, client interaction

While both roles support legal professionals, a Professional Legal Secretary primarily handles administrative tasks and document management, whereas a Legal Assistant often performs more substantive legal work like research and drafting. The roles overlap but differ in scope and responsibilities, with Legal Assistants typically requiring additional paralegal training.

Are professional legal secretaries in demand?

Professional legal secretaries are in steady demand due to ongoing needs in law firms, corporate legal departments, and government agencies. Strong organizational skills, proficiency with legal software, and attention to detail enhance job prospects in this field.

What are the most commonly searched types of Legal Secretary jobs in Indiana?

The most popular types of Legal Secretary jobs in Indiana are:

What cities in Indiana are hiring for Professional Legal Secretary jobs?

Cities in Indiana with the most Professional Legal Secretary job openings:

Professional Legal Secretary jobs near you

Legal Secretary

Cassiday Schade LLP

Indianapolis, IN • On-site

$42K - $57K/yr

Full-time

Medical, Dental, Life, PTO

Posted 6 days ago

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Job description

Cassiday Schade LLP, a mid-sized regional civil litigation defense firm, has an exciting opportunity for a Legal Secretary for its Indianapolis Office.

The candidate must be reliable, hardworking, self-starter who possesses excellent organizational and communication skills, both within the Firm, with clients, and other legal professionals. Candidate must be a team player with the ability to multi-task and work independently. The candidate must be a skilled typist with competent transcription abilities, along with proficiencies in Microsoft 365 and PDF software. An ideal candidate will have some familiarity with medical terminology and a working knowledge of court procedures including electronic filing and some experience with trial work. Civil litigation experience required. This candidate should have five plus years of experience. Excellent benefits and a salary commensurate with skills.

Duties and Responsibilities:

  • Prepare, format, edit, proofread, and finalize legal documents and correspondence.
  • Filing court documents with various courts (State/Federal/Appellate), as well as a working knowledge of court procedures.
  • Prepare conflict checks and open new matters.
  • Assist in management of attorney calendars, including deposition and meeting scheduling.
  • Draft and issue discovery subpoenas, recordkeeping & follow-up.
  • Transcription.
  • Filing documents into the document management system and maintaining client files.
  • Process attorney mail and invoices for payment.
  • Closing files.
  • iManage and Chrome River experience a plus.
  • Other administrative tasks/duties assigned.

Company Description

ABOUT CASSIDAY SCHADE LLP

Cassiday Schade LLP is a litigation law firm headquartered in Chicago, with a presence throughout the Midwest. We focus on providing our clients with exceptional and efficient representation and act as national or regional counsel for clients facing nationwide exposures. With experience in virtually all areas of civil litigation, we have a diverse client base and our attorneys provide companies of various sizes with extensive trial experience and case preparation acumen. Throughout our history, we have represented individuals and companies in a variety of industries, including long-term care, insurance, financial services, manufacturing, construction, professional services and transportation. In addition to trial and appellate work, we provide both organizations and individuals with the tools to analyze and prevent risk before litigation arises.