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Production Admin Assistant Jobs in Florida (NOW HIRING)

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ESPN+ Production Assistant - OPS

Jacksonville, FL · On-site

$20/hr

Department Athletics Broadcasting-OPS Compensation $20.00 Hourly The ESPN+ Production Assistant ... Title IX Administrator or any divisional Title IX Coordinator The holder of this position is ...

Longwood CPA

Office Manager

Orlando, FL · On-site

$12 - $15/hr

ADMIN ASSISTANT FULL TIME WANTED*** Administrative Assistant full time wanted for busy tax and ... productivity, competitive benefit package Qualifications * High School diploma , college a plus ...

LongwoodCPA

Office Manager

Orlando, FL · On-site

$12 - $15/hr

ADMIN ASSISTANT FULL TIME WANTED Administrative Assistant full time wanted for busy tax and ... productivity, competitive benefit package Qualifications * High School diploma , college a plus ...

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Production Admin Assistant information

What are the key skills and qualifications needed to thrive as a production admin assistant?

To thrive as a Production Admin Assistant, you need strong organizational skills, attention to detail, and a background in office administration or production environments, often supported by a relevant diploma or certificate. Proficiency in Microsoft Office Suite, scheduling software, and familiarity with document management systems is typically required. Excellent communication, time management, and problem-solving abilities help you coordinate teams and manage multiple tasks efficiently. These skills ensure smooth production operations, timely delivery of materials, and effective communication across departments.

How does a production admin assistant typically interact with other departments within a production company?

As a Production Admin Assistant, you'll serve as a key communication hub between various departments such as production, finance, and human resources. Your responsibilities often include scheduling meetings, distributing call sheets, and ensuring documentation flows smoothly between teams. Collaboration is essential, as you'll regularly coordinate with crew members, vendors, and department heads to keep projects running efficiently. This cross-departmental interaction not only supports the production process but also provides valuable insight into different career paths within the industry.

What is the difference between Production Admin Assistant vs Production Coordinator?

AspectProduction Admin AssistantProduction Coordinator
CredentialsHigh school diploma or equivalent; some roles may prefer administrative certificationsHigh school diploma; often a bachelor's degree in related fields
Work EnvironmentOffice setting, supporting production teamsOn-site and office, coordinating daily production activities
Employer & Industry UsageFilm, TV, theater, manufacturingFilm, TV, advertising, live events
Common Search & ComparisonAdministrative support in productionOverseeing production schedules and logistics

The Production Admin Assistant primarily handles administrative tasks, such as scheduling, filing, and supporting production staff. In contrast, the Production Coordinator manages production schedules, logistics, and communication between departments. While both roles support production processes, the Production Coordinator has a broader scope of responsibilities related to coordinating daily operations.

Can I be a production admin assistant with no experience?

Production admin assistant roles often do not require prior experience, as they focus on organizational skills, communication, and familiarity with office tools like spreadsheets and scheduling software. Entry-level candidates can often qualify if they demonstrate a willingness to learn and strong attention to detail during the application process.

What does a production admin assistant do?

A production admin assistant supports the production team by handling administrative tasks such as scheduling, coordinating meetings, managing documentation, and tracking production progress. They often use tools like spreadsheets and production software to ensure smooth operations and may assist with communication between departments. Strong organizational skills and attention to detail are essential for this role.
Production Admin Assistant jobs near you
Infographic showing various Production Admin Assistant job openings in Florida as of August 2026, with employment types broken down into 1% As Needed, 75% Full Time, 21% Part Time, 1% Temporary, and 2% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution.

Accounting Specialist

Burn Proof Gear LLC

Miami, FL • On-site

$22/hr

Full-time

Re-posted 4 days ago

Job description

Benefits/Perks
  • Careers Advancement Opportunities 
  • Flexible Scheduling
Job Summary

Burn Proof Gear is a Miami-based tactical accessories manufacturer looking for a detail-oriented Accounting / Admin Assistant to support our day-to-day 
accounting operations and serve as a central point of contact between departments.
Responsibilities 
  • Accounts Receivable & Sales Transactions
    •  Create and track customer invoices in QuickBooks Online; estimates as needed
    •  Review and verify sales transactions across multiple channels
    •  Organize, verify, and report on AR aging
    •  Investigate and resolve discrepancies between channel data and QBO records|
  • Accounts Payable & Purchasing
    •  Coordinate and verify purchase transactions against external software and staff
    •  Process vendor payments and maintain AP aging
    •  Review and code employee expense reports
  • General Accounting
    •  Support monthly reconciliations and month-end close
    •  Support journal entry preparation and posting
    •  Coordinate with external CPA on tax prep and year-end close
    •  Assist with additional tasks as the company grows
  • Office & Administrative Support
    •  Serve as a point of contact between departments, including warehouse and operations
    •  Handle general office administration and day-to-day operational support
    •  Assist with vendor and staff communications as needed
Qualifications
  • 1-2 years of bookkeeping, accounting, or office administration experience
  •  1-2 years of recent QuickBooks Online experience required
  •  Tech-savvy and comfortable learning new tools quickly
  •  Organized, detail-oriented, and able to work independently
  •  Experience with ERP or MRP systems (e.g. Katana) a plus
  •  Experience in a product-based or e-commerce business a plus