Procurement System Coordinator Jobs (NOW HIRING)

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The Procurement Analyst is a strategic procurement professional responsible for leading sourcing initiatives and providing data-driven insights that enable informed purchasing decisions. The role oversees complex sourcing events, develops analytical reporting, and delivers visibility into spend, savings, and procurement performance. Working in close partnership with Buyers, the Procurement Analyst provides the analysis, market intelligence, and sourcing expertise needed to support effective category management and operational execution. In addition, the role delivers operational procurement support to ensure efficient procurement processes and successful execution of sourcing strategies.

Strategic Sourcing - 10%

• Lead end-to-end sourcing events (RFPs, RFQs, RFIs) for complex and high value spend categories
• Develop sourcing strategies, bid structures, and evaluation frameworks
• Conduct commercial and financial analysis to support supplier selection
• Support negotiation strategy development, including pricing models and cost analysis
• Perform market research and supplier benchmarking to inform sourcing decisions

Analytics & Reporting - 30%

• Develop and maintain procurement dashboards and reports (cost savings, spend and volume by category)
• Track, validate, report and support procurement savings initiatives in partnership with Buyers
• Analyze spend data to identify cost saving opportunities, purchasing policy compliance and supplier consolidation
• Provide insights and recommendations to support category and business decisions
• Leverage AI-enabled productivity tools and emerging technologies to improve reporting, efficiency, communication, and decision-making.

Purchase Order (PO) Issuance - 30%

• Review and validate supplier quotes then generate purchase orders
• Create purchase orders for stakeholders and other assigned business units.
• Review and validate purchase requisitions for completeness, accuracy, and policy compliance prior to PO creation
• Ensure correct supplier selection, pricing alignment with contracts/catalogs, and proper GL coding
• Coordinate with Buyers and stakeholders to resolve discrepancies or missing information prior to PO issuance
• Monitor pending buyer actions in Coupa and procurement shared Outlook inboxes to ensure timely processing
• Prepare and reconcile procurement accruals in partnership with Finance to support month-end close.
• Monitor PO accuracy and identify recurring errors or inefficiencies to improve upstream processes

Procurement Operations & Customer Support - 30%

• Open, monitor, and close procurement heat tickets related to licensed software purchases and renewals.
• Manage software license assignments, maintain license records, and ensure timely updates to tracking logs and procurement systems.
• Serve as the primary liaison between Procurement, stakeholders, vendors, and field operations to provide responsive customer support and resolve procurement-related inquiries.
• Monitor and manage procurement shared mailbox (alias) inboxes, ensuring timely routing and response to requests.
• Support stakeholders by providing guidance on procurement processes, purchase requests, software licensing, and order status.
• Maintain accurate documentation and records to support procurement compliance and audit readiness.
• Provide operational support in resolving order-related issues, including:
  • Delivery delays, missed shipments, or incomplete orders
  • Incorrect items, quantities, or specifications received
  • Pricing discrepancies between purchase orders, invoices, and contracted terms
  • Invoice mismatches and failures in 2-way or 3-way matching processes
• Partner with Buyers and stakeholders to ensure timely resolution of discrepancies
• Track and analyze issue trends to identify recurring problems and quantify impact
• Develop reporting on order and invoice issues, including resolution timelines and frequency by category and supplier
• Recommend data corrections, sourcing adjustments, or process changes to prevent recurrence of issues
• This is not intended to be an all-inclusive list of the essential functions or duties related to this job

Minimum Requirements

Education

• Bachelor's degree in Supply Chain, Business, Finance, or related field

Certification/License

• Professional certifications (e.g., CPSM, CSCP, CIPS) preferred

Experience

• 3 years of experience in procurement, sourcing, supply chain, or analytics
• Experience supporting or leading sourcing events (RFP/RFQ processes)
• Experience working with purchase orders and procurement systems
• Experience with Coupa procurement system preferred
• Experience with BI tools (e.g., Power BI, Tableau) preferred

Knowledge, Skills and Abilities

• Strong analytical and problem-solving skills with advanced Excel capabilities
• Strong attention to detail and data accuracy
• Effective communication and stakeholder coordination skills
• Effective communication and stakeholder coordination skills

Work Conditions

Work Environment

• Work indoors during all seasons and weather conditions
• Comply with Corporate dress code policy

Work Postures

• Sitting continuously for many hours per day, up to 6 hours per day
• Climbing stairs to access buildings frequently

Physical Demands

• Physical effort requiring manual dexterity is required, includes paperwork, calculators, computers and phone usage

Work Hours

Working beyond "standard" hours as the need arises

Postal Code: 77019Category (Portal Searching): LogisticsJob Location: US-TX - Houston