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Procurement Assistant Jobs in Paramus, NJ (NOW HIRING)

City of New York

Procurement Generalist

Staten Island, NY · On-site

$50K - $60K/yr

Finance, Procurement, Human Capital, Information Technology, Facilities and Special Projects and Initiatives (SPI). The Administration Bureau serves as a customer service resource for the agency. As ...

City of New York

Procurement Generalist

Staten Island, NY · On-site

$55K - $57K/yr

Finance, Procurement, Human Capital, Information Technology, Facilities and Special Projects and Initiatives (SPI). The Administration Bureau serves as a customer service resource for the agency. As ...

City of New York

Procurement Generalist

Staten Island, NY · On-site

$55K - $57K/yr

Finance, Procurement, Human Capital, Information Technology, Facilities and Special Projects and Initiatives (SPI). The Administration Bureau serves as a customer service resource for the agency. As ...

Known

IT Asset & Procurement Manager

New York, NY · Hybrid

In addition to hardware and software asset management, you will assist with SaaS application ... Track physical assets, manage procurement lifecycles, and audit software licenses to align seat ...

Known

IT Asset & Procurement Manager

New York, NY · On-site

In addition to hardware and software asset management, you will assist with SaaS application ... Track physical assets, manage procurement lifecycles, and audit software licenses to align seat ...

neotecra

Procurement Coordinator

Manhattan, NY · On-site

Maintain procurement records, process requisitions, assist with vendor inquiries, coordinate invoice/payment issues, schedule meetings, and ensure accurate reporting and administrative support. Job ...

City of New York

Procurement Coordinator

Valhalla, NY · On-site

$80K - $90K/yr

Prepare progress reports and summaries related to procurement activities, and assist in organizing, scheduling, and participating in meetings sharing key updates with staff as needed. Maintain daily ...

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Procurement Assistant information

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How much do procurement assistant jobs pay per hour?

As of Aug 12, 2026, the average hourly pay for procurement assistant in Paramus, NJ is $22.69, according to ZipRecruiter salary data. Most workers in this role earn between $19.47 and $24.57 per hour, depending on experience, location, and employer.

What is the difference between Procurement Assistant vs Purchasing Coordinator?

AspectProcurement AssistantPurchasing Coordinator
CredentialsHigh school diploma or equivalent; some roles may require certifications like CIPSHigh school diploma; certifications like CIPS can be advantageous
Work EnvironmentOffice setting, supporting procurement teamsOffice environment, coordinating purchase activities
Industry UsageCommon in manufacturing, retail, government sectorsUsed in similar industries, focusing on purchase execution
Primary FocusSupporting procurement processes, administrative tasksManaging purchase orders, supplier communication

Procurement Assistants and Purchasing Coordinators often perform overlapping tasks, but Procurement Assistants typically support broader procurement functions, while Purchasing Coordinators focus more on executing purchase orders and supplier interactions. Both roles require similar credentials and are vital in procurement operations across various industries.

What skills and qualifications are needed to be a procurement assistant?

To thrive as a Procurement Assistant, you need a solid understanding of purchasing processes, attention to detail, and often a relevant degree or equivalent experience. Familiarity with procurement software such as SAP, Oracle, or other ERP systems, and sometimes certifications like CIPS, is beneficial. Strong organizational skills, effective communication, and the ability to multitask help you build relationships with suppliers and work efficiently within a team. These skills are critical for ensuring timely, cost-effective procurement and maintaining smooth supply chain operations.

Is procurement a high stress job?

Procurement assistants often work in fast-paced environments where meeting deadlines and managing supplier relationships can create stress. The role requires strong organizational skills and attention to detail, but stress levels vary depending on the industry, company size, and workload.

What is a procurement assistant?

A procurement assistant provides administrative support for the procurement department of a company. As a procurement assistant, your job duties include monitoring current inventory, ordering supplies, and scheduling deliveries to ensure that your company has a sufficient amount of necessary materials or equipment. The qualifications to become a procurement assistant are an associate degree in supply chain management or logistics and experience with sourcing and logistics software.

How does a procurement assistant typically collaborate with other departments within a company?

As a Procurement Assistant, you will regularly coordinate with various departments such as finance, operations, and inventory management to ensure that purchasing needs are clearly understood and met. This collaboration often involves clarifying specifications, confirming budgets, and tracking the status of orders to align with project timelines. Effective communication and relationship-building skills are important, as you'll often serve as a liaison between your company and external suppliers as well as internal stakeholders. Being proactive and detail-oriented can help you anticipate issues and contribute to smoother procurement processes.
More about Procurement Assistant jobs
What are the most commonly searched types of Procurement jobs in Paramus, NJ? The most popular types of Procurement jobs in Paramus, NJ are:
What are popular job titles related to Procurement Assistant jobs in Paramus, NJ? For Procurement Assistant jobs in Paramus, NJ, the most frequently searched job titles are:
What job categories do people searching Procurement Assistant jobs in Paramus, NJ look for? The top searched job categories for Procurement Assistant jobs in Paramus, NJ are:
What cities near Paramus, NJ are hiring for Procurement Assistant jobs? Cities near Paramus, NJ with the most Procurement Assistant job openings:
Procurement Assistant jobs near you
Infographic showing various Procurement Assistant job openings in Paramus, NJ as of August 2026, with employment types broken down into 100% Full Time. Highlights an 100% In-person job distribution, with an average salary of $47,191 per year, or $22.7 per hour.

Procurement and Expenditure Assistant

Yeshiva University

Manhattan, NY • On-site

$70K - $75K/yr

Full-time

Re-posted 5 days ago

Yeshiva University rating

7.9

Company rating: 7.9 out of 10

Based on 10 frontline employees who took The Breakroom Quiz

208th of 618 rated colleges and universities

Job description

Procurement and Expenditure Assistant
Job no: 499051
Work type: Staff Full-time
Department: School of Dentistry
Location: Dental School Campus, 105 West 33rd Street, New York, New York 10120
Categories: Accounting/Finance, Administrative Support, Procurement
Position Summary:
Yeshiva University announces its new College of Dental Medicine and is hiring a new faculty and staff to support the school. The curriculum integrates Digital Dentistry techniques taught by today's dental thought leaders and master clinicians. The school provides a unique 36-month dental education program through an innovative "Block" style curriculum which ensures in-depth learning and understanding. Please join this new and innovative proposed DDS program.
The Procurement and Expenditure Assistant provides comprehensive procurement and financial transaction support for the College of Dental Medicine. Reporting to the Director of Clinic, this position serves as the College's designated MaccaBUY Requisitioner/ Requestor and manages the full procurement lifecycle, including purchasing, vendor onboarding, expenditure processing, Purchasing Card (P-Card) reconciliation, payment coordination, and procurement compliance. This position serves as the primary liaison with University Procurement and Accounts Payable, ensuring purchasing activities are processed efficiently, vendors are appropriately established, and payments are completed accurately and in accordance with university policies.
The successful candidate will possess exceptional organizational, analytical, and communication skills, demonstrate outstanding attention to detail, and effectively manage multiple priorities while maintaining accuracy, confidentiality, and excellent customer service in a fast-paced academic healthcare environment.
Position Responsibilities:
Procurement & Purchasing
  • Serve as the College's designated Requisitioner/ Requestor by preparing, reviewing, and submitting purchase requisitions in accordance with University procurement policies and procedures.
  • Receive, review, and process purchasing requests, ensuring all required documentation, funding information, and approvals are complete prior to submission.
  • Manage all purchasing transactions through MaccaBUY, including supplier selection, purchase requisitions, procurement documentation, approval routing, and transaction tracking through payment.
  • Prepare and process purchase orders, payment requests, reimbursement requests, and other procurement transactions through University financial systems.
  • Obtain vendor quotes and supporting documentation for purchasing requests as required.
  • Coordinate emergency and time-sensitive purchases while ensuring compliance with University procurement requirements.

Vendor Management
  • Create new vendors in MaccaBUY and coordinate the vendor onboarding process in accordance with University procurement policies.
  • Ensure all required vendor documentation is complete, accurate, and submitted for timely approval.
  • Serve as the primary liaison between vendors and University Procurement to facilitate vendor setup and resolve onboarding issues.
  • Maintain accurate vendor records and update vendor information within University procurement systems.

Accounts Payable & Payment Processing
  • Serve as the primary departmental liaison with University Accounts Payable to facilitate the timely review, approval, and payment of invoices, reimbursement requests, and other procurement-related transactions.
  • Monitor and manage procurement transactions throughout the purchasing lifecycle, coordinating with University Procurement and Accounts Payable to ensure requisitions, purchase orders, invoices, and payments are processed and approved in a timely manner.
  • Track outstanding purchase orders, invoices, pending payments, and vendor fulfillment, following up with vendors, Procurement, and Accounts Payable to resolve outstanding items and prevent processing delays.
  • Research and resolve issues related to purchase orders, invoices, receipts, payment requests, vendor documentation, and payment discrepancies to ensure transactions are processed accurately and efficiently.
  • Prepare, reconcile, and submit monthly Purchasing Card (P-Card) expense reports, ensuring receipts, supporting documentation, account coding, and required approvals comply with University policies.

Financial Records & Compliance
  • Maintain organized records of purchase orders, invoices, receipts, contracts, reimbursements, quotes, and supporting financial documentation in accordance with University record retention requirements.
  • Prepare expenditure reports, purchasing logs, spreadsheets, and other financial documentation using Microsoft Excel and University systems.
  • Maintain current knowledge of University procurement policies, procedures, and purchasing requirements to ensure departmental compliance.
  • Ensure procurement documentation complies with University purchasing policies, financial procedures, and applicable regulatory requirements.
  • Perform other procurement and expenditure-related duties as assigned.

Experience & Educational Background:
  • Associate's degree in business administration, Accounting, Finance, Office Administration, or a related field, or seven (7) to ten (10) years of progressively responsible experience in procurement, purchasing, accounts payable, finance, or administrative operations required; Bachelor's degree preferred.
  • Experience in higher education, healthcare, or an academic medical environment preferred.
  • Experience using enterprise procurement or financial systems, including MaccaBUY, Banner, Jaggaer, or similar ERP platforms preferred.
  • Experience processing Purchasing Card (P-Card) reconciliations, purchase requisitions, vendor onboarding, invoices, reimbursements, and payment requests is preferred.

Skills & Competencies:
  • Excellent organizational, project coordination, and time management skills with the ability to manage multiple priorities and deadlines simultaneously.
  • Excellent interpersonal, written, and verbal communication skills.
  • Strong customer service skills with the ability to build productive working relationships with vendors and University departments.
  • Strong attention to detail and commitment to accuracy.
  • Strong analytical, problem-solving, and organizational skills.
  • Proficiency in Microsoft Office Suite, particularly Excel, Word, and Outlook.
  • Experience working with procurement, purchasing, accounts payable, vendor management, and financial management systems.
  • Ability to maintain confidentiality and exercise sound judgment.
  • Ability to interpret and apply University procurement policies and financial procedures.
  • Ability to work independently while contributing effectively within a collaborative, team-oriented environment.

Salary Range:
$70,000 - $75,000
About Us:
Yeshiva University is dedicated to academic excellence, intellectual exploration, and the advancement of timeless values that shape and impact lives. With a rich tradition rooted in Jewish thought and heritage, YU fosters a dynamic learning environment across its undergraduate, graduate, and professional schools. Our mission is to cultivate the next generation of leaders who will contribute meaningfully to society, guided by a commitment to ethics, innovation, and service. Our community extends far beyond the classroom, encompassing thousands of students, faculty, staff, and more than 70,000 alumni and supporters worldwide, all working together to build a brighter future.
As a Yeshiva University employee, you will be part of a welcoming, diverse, and intellectually engaging community that values collaboration, excellence, and professional growth. We offer a supportive and stimulating workplace with tangible employee benefits, opportunities for advancement, and a strong sense of purpose. Beyond professional development, YU is committed to ensuring a high quality of life for its employees, offering a work environment that prioritizes well-being, work-life balance, and a culture of mutual respect. Every role at YU contributes to our broader mission of education, research, and societal impact, ensuring that all members of our community-students, faculty, staff, alumni, and friends-are inspired to make a difference. We invite you to bring your talent and passion to YU and join us in shaping the future.
Equal Employment Opportunity:
Yeshiva University is an equal opportunity employer committed to providing employment opportunities to all employees and candidates without regard to race, color, age, sex, national origin, disability status, or any other characteristic protected by federal, state or local laws.
Advertised: Jul 9, 2026 Eastern Daylight Time
Applications close:
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