Process Development Associate Jobs in Germantown, MD

Description

 Position Overview:

The National Partnership for Women & Families is seeking a detail-oriented Development Associate to support the day-to-day operations of the Development team. The Development Associate will have primary responsibility for gift processing, data integrity, and donor communications and will support financial coordination, grant administration, and other Development team systems and processes. Our ideal candidate is collaborative, self-motivated, solutions-oriented, has a foundation of experience in development operations and donor services, and is eager to expand their knowledge of development systems, fundraising strategies, and grants management.

Essential Duties and Responsibilities: 

Gift Processing and Donor Data Accurately and promptly enter gifts, pledges, and related donor information in Salesforce.

• Prepare and send timely and accurate gift acknowledgment letters and other required donor correspondence.
• Maintain complete donor, gift, campaign, designation, and engagement records.
• Track pledges, payments, gift restrictions, and supporting documentation.
• Coordinate with Finance to support gift reconciliation and resolve discrepancies as needed.
• Support process to resolve duplicate records, missing information, and other data-quality issues.
• Maintain organized gift documentation in Salesforce and the shared drive.

Development Operations

• Support the administration and maintenance of Salesforce, Asana, Google Drive, and other Development systems.
• Prepare routine reports, lists, data exports, and other materials to support fundraising and financial tracking.
• Assist with Development team project tracking, file organization, documentation, and meeting follow-up.
• Support donor and event mailings, including list preparation and related data updates.
• Help document and improve Development team processes and procedures.
• Collaborate with Finance, Data Strategy, Communications, and other teams to ensure accurate information and timely completion of Development activities.
• Support NPWF's annual event preparation and execution, including sponsor and guest tracking, registration, materials, vendor coordination, and day-of logistics. 
• Institutional and Administrative Support
• Support grant administration by maintaining grant deadlines, records, files, and supporting documentation in Salesforce, Asana, Dashlane, and the shared drive.
• Assist with collecting and organizing programmatic, financial, and organizational materials for proposals and reports.
•  Assist the Managing Director of Development with grant intake, award setup, payment tracking, reporting coordination, and closeout.
• Initiate institutional grant invoice requests by compiling the required grant, payment, and coding information and submitting complete requests to Finance for invoice creation and delivery to the funder.
• Track invoice status and maintain related documentation in Development systems and files.
• Conduct donor and prospect research as assigned.
• Provide administrative and project coordination support across Development priorities.

Qualifications, Knowledge & Skills Required:

Experience

• Two to four years of experience in nonprofit development operations, gift processing, or a related field.
• Demonstrated hands-on experience entering and processing charitable gifts in a fundraising CRM or donor database.
• Experience preparing gift acknowledgments, maintaining donor records, and supporting gift reconciliation.
• Familiarity with Salesforce or another fundraising CRM is strongly preferred.
• Experience with grant administration, data management, or nonprofit financial processes is preferred.

Skills

• Exceptional attention to detail and commitment to data accuracy.
• Strong organizational and time-management skills, with the ability to manage recurring processes and competing deadlines.
• Comfort working with donor data, spreadsheets, gift documentation, and financial information.
• Demonstrated ability to remain calm, organized, and adaptable while managing competing priorities, shifting timelines, and urgent requests. 
• Strong written and verbal communication skills.
• Proficiency with Microsoft Office or Google Workspace, particularly Excel or Google Sheets.
• Ability to handle confidential donor and financial information with discretion.
• Collaborative, proactive, and service-oriented approach.
• Commitment to women's rights, racial equity, gender equity, and reproductive freedom.

Education

• Bachelor's degree or an equivalent combination of education and relevant professional experience. 

The above statements are intended to describe the general nature and level of work being performed by the individual(s) assigned to this position. They are not intended to be an exhaustive list of all duties, responsibilities, and skills required. Management reserves the right to modify, add, or remove duties and to assign other duties as necessary. In addition, reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position.

Classification

The National Partnership recognizes a staff bargaining unit, National Partnership United, affiliated with the Nonprofit Professional Employees Union/IFPTE Local 70, a union for non-profit workers. This is an exempt position included in the NP United bargaining unit.

Salary and Benefits

The salary range for this role is $66,004-$72,257 with the exact salary determined by years of relevant experience, in alignment with NPWF's compensation setting criteria.

The National Partnership provides a generous benefits package that includes generous paid time off including paid federal holidays plus an office closure the last week of December; comprehensive health, dental, and vision insurance; 403B and SEP-IRA retirement options; health, transit, parking, and dependent care flexible spending accounts; life insurance and long term disability insurance; paid family and medical leave for eligible employees; and more.

Employment and Workplace Details

This position is a full-time DC-based position with a hybrid schedule that requires a minimum of four days of in-office work each month, with additional in-office and in-person days determined by your role and job responsibilities. For this position, the in-office requirement is two to four days per week, with the specific schedule set by through discussion between the employee and their supervisor based on departmental needs and job responsibilities. This weekly in-office expectation is a condition of the role and applies in addition to, not in place of, the organization wide monthly minimum requirement. A six month probationary period applies at the start of employment. 

Office and Team Culture

The National Partnership is a 50+ person staff that fosters a collaborative culture. We have a collegial work environment. The National Partnership is committed to protecting our employees and our communities from COVID-19. Toward that goal, the National Partnership requires all employees to be fully vaccinated and completely up to date via an FDA authorized and/or approved COVID-19 vaccination. Fully Vaccinated is defined by the CDC as being 2 weeks after the final dose in a primary series of COVID-19 vaccines (2 doses of Pfizer or Moderna, 1 dose of Johnson & Johnson). Up to date means a person has received all recommended COVID-19 vaccines, including any booster dose(s) when eligible. New employees must be fully vaccinated before their start date, and up-to-date as soon as eligible, unless an exemption due to a medical condition or a sincerely held religious belief or practice is granted.

The National Partnership is an equal opportunity employer and is committed to racial equity and social justice. We make a particular effort to recruit people of color to apply for open positions. People of color, LGBTQ individuals, people with disabilities, and people with other historically underrepresented identities are encouraged to apply. 

Please see EEO is the Law and Equal Employment Opportunity

If you require reasonable accommodations as part of the hiring process, please email accommodations@nationalpartnership.org

How to apply: Please upload your cover letter and resume by August 5, 2026 at 11:59 p.m. Eastern Time. Applications will be reviewed on a rolling basis throughout the posting period. Interviews are expected to begin following the application deadline