Process Assistant Jobs in Maple, ON (NOW HIRING)

Shaping the future through innovation and discovery!

With a history spanning more than seven decades, Communications & Power Industries’ thousands of products have impacted people’s lives in numerous unseen ways every day. Our highly engineered products serve as the backbone of modern-day commercial and military communications systems, assist in diagnosing medical conditions, empower scientific discoveries and space exploration, and much more.

CPI is headquartered in Plano, Texas and is a global manufacturer of electronic components and subsystems. We have manufacturing locations in the United States, Canada, Europe, and Asia. With a heritage of technological excellence, our team serves customers in the communications, defense, medical, industrial, and scientific markets.

YOUR DAY TO DAY:

We are seeking a detail-oriented and organized Accounts Payable Specialist to join our Finance team. This position is responsible for the timely and accurate processing of supplier invoices, supporting vendor payments, maintaining vendor records, and assisting with month-end activities.

Working closely with the Senior Accounts Payable Specialist and the broader Finance team, you will help ensure invoices are processed accurately, vendors are paid on time, and accounts payable records are complete and well maintained.

This is an excellent opportunity for someone who enjoys working in a fast-paced environment, takes pride in accuracy, and is looking to build their career within a growing Finance team.

This position reports directly to the Director of Finance.

YOU WILL BE ACCOUNTABLE TO/FOR:

Accounts Payable

• Process supplier invoices accurately and in a timely manner.
• Match purchase order invoices to receiving documentation and investigate discrepancies.
• Process non-purchase order invoices, ensuring appropriate coding and approvals are obtained.
• Verify invoice accuracy, including pricing, taxes, payment terms, and supporting documentation.
• Maintain vendor master records and assist with vendor inquiries.
• Prepare vendor statement reconciliations and resolve outstanding items.
• Investigate and resolve invoice discrepancies in collaboration with internal departments and suppliers.
• Assist with processing employee expense reports in accordance with company policies, if applicable.

Payment Support

• Assist with weekly payment preparation and payment run processing.
• Review invoices for payment eligibility and ensure supporting approvals have been obtained.
• Help identify duplicate invoices or potential duplicate payments prior to processing.
• Respond to vendor inquiries regarding invoice and payment status.

Month-End Support

• Assist with month-end accruals and accounts payable reconciliations.
• Support General Ledger close activities related to accounts payable.
• Prepare reports and supporting documentation as requested.
• Support external audit requests related to accounts payable.

Process Improvement

• Follow established accounts payable procedures and internal controls.
• Identify opportunities to improve efficiency, accuracy, and consistency within the accounts payable process.
• Assist with Finance projects, system improvements, and other departmental initiatives as required.

YOU ARE THE RIGHT PERSON FOR THIS JOB IF YOU HAVE/ARE:

• Postsecondary education in Accounting, Finance, or Business Administration is preferred.
• 2-5 years of accounts payable experience, preferably within a manufacturing environment.
• Experience processing both purchase order and non-purchase order invoices.
• Familiarity with three-way matching and standard accounts payable controls.
• Experience working with ERP systems; JD Edwards experience is considered an asset.
• Intermediate Microsoft Excel skills, including sorting, filtering, PivotTables, and basic lookup functions.
• Strong attention to detail and commitment to accuracy.
• Excellent organizational and time management skills.
• Strong written and verbal communication skills.
• Ability to manage multiple priorities while meeting deadlines.
• Must be able to meet CGP requirements

WHAT WE OFFER:

Whether you are a seasoned professional or just embarking on your career, CPI is an ideal place to expand your knowledge and expertise. We cultivate a healthy, dynamic, and team-oriented environment that empowers our employees to develop, create and deliver innovative, reliable technology solutions to power, connect, protect, and support a better tomorrow.

We offer our employees an attractive compensation package with competitive salaries and comprehensive benefits, including health and wellness programs, career development, generous retirement savings plan with company match and more!

WHO WE ARE:

We value the unique and diverse skills, qualities, and backgrounds that each employee brings to CPI, and we respect each employee as an integral member of our growing team. CPI is committed to providing equal employment opportunities for all current and prospective employees, as well as to promoting a culture of inclusion and respect for everyone. We celebrate the innovation that diversity creates in the work environment, and we recognize that each employee brings their own unique capabilities, experiences, and perspectives to the organization. It is this variety that adds value to our teams, as well as to our stakeholders. We welcome and encourage applicants to reach their full potential with us.

CPI is proud to be an Equal Opportunity and Affirmative Action employer. We do not discriminate based upon race, religion, color, national origin, sex (including pregnancy, childbirth or related medical conditions), sexual orientation, gender, gender identity, gender expression, transgender status, sexual stereotypes, age, status as a protected veteran, status as an individual with a disability or other applicable legally protected characteristics.

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