Process Assistant Jobs in Covington, GA (NOW HIRING)

Compass Association Management
Location: Watkinsville, GA
Job Type: Full-Time, In-Office

Position Summary

Compass Association Management is seeking a detail-oriented and dependable Assistant Accountant to join our accounting team in Watkinsville, Georgia. This position will be primarily focused on Accounts Receivable, while also providing support with Accounts Payable and other general accounting responsibilities. The ideal candidate will have strong attention to detail, excellent organizational skills, and the ability to work accurately in a fast-paced environment. Experience with HOA, condominium, property management, or association accounting is preferred, but candidates with strong AR/AP experience in other industries are encouraged to apply. This is a full-time, in-office position working closely with the accounting and community management teams.

Essential Responsibilities

• Maintain accurate accounts receivable records for assigned community associations.
• Process and post homeowner assessment payments, fees, fines, and special assessments.
• Monitor homeowner accounts and identify outstanding balances.
• Research and resolve payment discrepancies and account questions.
• Process account adjustments and corrections as needed.
• Assist with delinquency tracking and collection-related activities.
• Prepare and send account statements and other homeowner correspondence.
• Respond to homeowner inquiries regarding account balances, payments, charges, and account history.
• Reconcile AR records and ensure payments are accurately applied.
• Assist with monthly and quarterly assessment billing processes.
• Maintain accurate owner account information within the association management system.
• Work closely with Community Association Managers regarding homeowner account questions and outstanding balances.

• Receive, review, code, and process vendor invoices.
• Verify invoices for accuracy and proper association coding.
• Assist with obtaining appropriate approvals for invoices.
• Enter invoices and payment information into the accounting system.
• Assist with processing checks and electronic payments.
• Research vendor payment questions and discrepancies.
• Maintain organized AP records and supporting documentation.
• Assist with vendor account reconciliations as needed.

• Assist with monthly financial reporting and accounting processes.
• Perform account reconciliations and research discrepancies.
• Assist with bank reconciliations and transaction review.
• Maintain accurate electronic and physical accounting records.
• Assist with audits and year-end accounting requests.
• Prepare spreadsheets, reports, and other accounting documentation.
• Assist the accounting team with special projects and other duties as assigned.
• Maintain confidentiality of financial and homeowner information.

Qualifications

• High school diploma or equivalent required.
• 1–3 years of Accounts Receivable, Accounts Payable, bookkeeping, or general accounting experience preferred.
• Strong proficiency with Microsoft Excel and Microsoft Office.
• Excellent attention to detail and accuracy.
• Strong organizational and time-management skills.
• Ability to manage multiple priorities and meet deadlines.
• Strong written and verbal communication skills.
• Professional and customer-service-oriented demeanor.
• Ability to research discrepancies and resolve accounting issues.
• Comfortable working with repetitive financial transactions while maintaining a high level of accuracy.
• Ability to work effectively both independently and as part of a team.

Preferred Experience

• HOA or condominium association accounting experience.
• Property management accounting experience.
• Experience managing homeowner assessment accounts.
• Experience with association management or accounting software.
• Experience with delinquency and collections processes.
• Experience processing high volumes of payments and invoices.
• Familiarity with association financial statements and reconciliations.

Ideal Candidate

The ideal candidate is someone who enjoys accounting, catches small discrepancies, and takes ownership of getting things right. Because this position will spend significant time working with homeowner accounts and payment information, accuracy and follow-through are critical. A successful candidate will also be comfortable communicating with homeowners and internal team members when questions arise regarding balances, payments, invoices, or other financial matters. HOA/community association experience is a strong plus, but solid AR experience with some AP exposure will be considered highly transferable.

Work Environment

• Full-time, in-office position in Watkinsville, GA
• Professional office environment
• Regular interaction with the accounting, management, and administrative teams
• Primarily Monday–Friday business hours

What Compass Association Management Offers

• Professional work environment
• Opportunities for growth and advancement
• Training and support
• Benefits package
• Paid time off and holidays
• Opportunity to build a career within the community association management industry

Compass Association Management manages more than 90 condominium and homeowners' associations throughout the Athens-Clarke, Oconee, Barrow, and Morgan County areas and provides dedicated accounting and financial management services for its communities.
Compass Association Management is an Equal Opportunity Employer.