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Private Medical Office Jobs (NOW HIRING)

PETER ACCETTA M D

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Medical Office - Administrative Assistant

Orchard Park, NY · On-site

$21 - $22/hr

  • Retirement

  • PTO

Private Medical Office located in Orchard Park is seeking an Administrative Assistant to provide a welcoming experience to our patients, prospective patients, and visitors. This dynamic individual ...

PETER ACCETTA M D

Be Seen First

Medical Office - Administrative Assistant

Orchard Park, NY · On-site

$21 - $22/hr

  • Retirement

  • PTO

Private Medical Office located in Orchard Park is seeking an Administrative Assistant to provide a welcoming experience to our patients, prospective patients, and visitors. This dynamic individual ...

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Private Medical Office information

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$27.5K

$56.1K

$82K

How much do private medical office jobs pay per year?

As of Aug 17, 2026, the average yearly pay for private medical office in the United States is $56,076.00, according to ZipRecruiter salary data. Most workers in this role earn between $45,000.00 and $65,000.00 per year, depending on experience, location, and employer.

What are the key skills and qualifications needed to thrive in a private medical office?

Thriving in a private medical office requires strong organizational skills, knowledge of medical terminology, and experience with healthcare administration, usually supported by a relevant degree or certification. Familiarity with electronic health record (EHR) systems, medical billing software, and appointment scheduling tools is typically necessary. Excellent interpersonal skills, attention to detail, and discretion are vital for communicating with patients and maintaining confidentiality. These competencies ensure efficient office operations, accurate patient records, and a positive patient experience in a private healthcare setting.

What are some common challenges faced by staff working in a private medical office, and how can they be managed?

Staff in a private medical office often face challenges such as managing a high patient volume, maintaining accurate and confidential records, and adapting to rapidly changing healthcare regulations. Effective communication, strong organizational skills, and familiarity with electronic health record (EHR) systems are key to overcoming these challenges. Additionally, most offices emphasize teamwork and ongoing training to ensure staff can deliver quality patient care while meeting administrative requirements.

What is the difference between Private Medical Office vs Medical Assistant?

AspectPrivate Medical OfficeMedical Assistant
CredentialsVaries; often includes medical training or certificationPost-secondary education, certification preferred
Work EnvironmentPrivate clinics, small offices, outpatient settingsHospitals, clinics, outpatient facilities
Employer & IndustryPrivate healthcare providers, physicians' officesHospitals, clinics, healthcare facilities
Job FocusPatient care coordination, administrative tasksClinical support, patient interaction, administrative duties

While both roles involve patient interaction and healthcare support, a Private Medical Office typically refers to the setting or practice itself, whereas a Medical Assistant is a specific role within healthcare facilities. Medical Assistants perform clinical and administrative tasks in various healthcare environments, including private medical offices. Understanding these differences helps clarify career paths and job expectations in the healthcare industry.

What is a private medical office?

A private medical office is a healthcare facility operated by a private practice or individual healthcare provider, such as a physician or specialist. It typically offers personalized patient care, scheduling flexibility, and may require administrative and clinical skills from staff. Employees in such offices often handle patient records, appointments, and basic medical procedures.
More about Private Medical Office jobs

What cities are hiring for Private Medical Office jobs?

Cities with the most Private Medical Office job openings:

What states have the most Private Medical Office jobs?

States with the most job openings for Private Medical Office jobs include:

Private Medical Office jobs near you
Infographic showing various Private Medical Office job openings in the United States as of August 2026, with employment types broken down into 1% As Needed, 78% Full Time, 15% Part Time, and 6% Contract. Highlights an 96% Physical, 1% Hybrid, and 3% Remote job distribution, with an average salary of $56,076 per year, or $27 per hour.

Medical Office - Administrative Assistant

PETER ACCETTA M D

Orchard Park, NY • On-site

$21 - $22/hr

Full-time

Retirement, PTO

Posted 5 days ago

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Job description

Job description

Full Time - Medical Office - Administrative Assistant

Position Summary: Private Medical Office located in Orchard Park is seeking an Administrative Assistant to provide a welcoming experience to our patients, prospective patients, and visitors. This dynamic individual will hold a key role in our fast-paced, prominent organization, while maintaining strict confidentiality. This person will also work closely with the Practice Administrator, Clinic Manager and Clinic Team for the purpose of optimizing appointment efficiencies, resolving practice issues, and collecting/maintaining accurate practice data.

Qualifications:

  • Medical Office experience, 1 year (required)
  • Experience with Medent preferred
  • Reliable, prompt
  • Excellent phone and interpersonal skills
  • Exceptional computer skills
  • Ability to multitask
  • Attention to detail
  • Organized and efficient
  • Able to handle a fast-paced, changing environment

Duties and Responsibilities

  • Verify patient health insurance information utilizing various websites and phone contact information provided by our office.
  • Prepare charts for upcoming appointments; making sure all patient charts are prepared and accurate for next day appointments.
  • Greet patients and other visitors, in person or over the phone, with a friendly and helpful demeanor
  • Register new patients and update existing patient demographics using Medent; ensure data entry is accurate and current
  • Facilitate patient flow by being aware of delays and communicating with patients and clinical staff
  • Respond to patients, prospective patients, and visitor inquiries in a courteous manner
  • Protect patient confidentiality by safeguarding Protected Health Information (PHI)
  • Collect payment for co-pays/co-insurances/deductibles
  • Reconcile all superbills twice daily
  • Schedule, confirm and reschedule appointments as necessary
  • Update schedule throughout the day as changes occur and inform clinic staff if needed
  • Effectively communicate practice offerings when responding to patient inquiries regarding services, health care professionals and fees (via phone or in person)
  • Ability to screen calls and direct to appropriate personnel
  • Handle special assignments and word processing as required supporting other staff
  • Responsible for keeping the reception area and waiting room clean and organized

Note: additional duties may be assigned as required.

Job Type: Full-time

Company Description

Orchard Park Dermatology - Specializing in the prevention and treatment of skin cancer.