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Morningside University is seeking an organized, customer-focused, and detail-oriented Administrative Coordinator to join our Physical Plant & Auxiliary Services team. This is an excellent opportunity for someone who enjoys variety in their work, thrives in a fast-paced environment, and takes pride in helping others.

As the first point of contact for many campus maintenance and facilities requests, you'll play a vital role in supporting the daily operations of the University. Working closely with the Assistant Vice President of Facilities & Auxiliary Services and the Maintenance, Grounds, Custodial, Print Shop, Mailroom, and Mside Store teams, you'll help coordinate projects, manage service requests, and provide administrative support that keeps the Morningside campus running efficiently.

Responsibilities:

Service Order Coordination

• Serve as the primary coordinator for the Physical Plant service order system.
• Provide friendly, responsive customer service to students, faculty, and staff.
• Receive, create, prioritize, and assign maintenance, grounds, and custodial work orders.
• Track completed work orders and follow up on outstanding requests to ensure timely service.

Administrative Support

• Provide administrative support to the Assistant Vice President of Facilities & Auxiliary Services and departmental managers.
• Order parts, supplies, and materials for maintenance operations.
• Process work-study payroll and assist with student employee records.
• Coordinate employee certifications, licensing renewals, and training opportunities.
• Maintain building and campus blueprint records and documentation.
• Answer department phones and serve as a welcoming resource for campus inquiries.
• Communicate scheduled maintenance projects and emergency repairs with campus departments.

Print Shop, Mailroom & Mside Store Support

• Assist the Print Shop with large production projects and equipment service coordination.
• Provide support for Mailroom operations during peak periods, holidays, school breaks, and summer.
• Collaborate with the Mside Store to produce custom apparel and laser-engraved merchandise.
• Assist with special events, game days, and alumni activities as needed.

Campus Event Support

• Assist with coordinating facilities operations during student move-in, move-out, and Commencement.
• Support campus-wide initiatives and special projects that enhance the Morningside experience.

Qualifications

• High school diploma or equivalent.
• Excellent customer service and interpersonal skills.
• Strong written and verbal communication abilities.
• Proficiency with computers and common office software.
• Outstanding organizational skills and attention to detail.
• Ability to prioritize multiple projects while meeting deadlines.
• Ability to work effectively with faculty, staff, students, vendors, and contractors.
• A positive attitude, initiative, and commitment to teamwork.

At Morningside University, every employee contributes to creating an exceptional campus experience. As the Administrative Coordinator for Physical Plant & Auxiliary Services, you'll be part of a collaborative team dedicated to supporting student success by maintaining a safe, welcoming, and vibrant campus. If you enjoy meaningful work, variety in your day, and making a difference behind the scenes, we'd love to hear from you.

Review of applications for the position will begin immediately and will continue until filled. Successful completion of a background check verification is required. All qualified applicants will receive consideration for employment without regard to age, sex, religion, creed, race, color, gender identity, sexual orientation, disability, genetic information, national origin, or other characteristics protected by state and federal law. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact the Director of Human Resources at welp@morningside.edu.

Please submit a cover letter, resume, and three references to: employment@morningside.edu