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Practice Operations Assistant Jobs in Arizona (NOW HIRING)

CCRM Fertility

Practice Administrator

Scottsdale, AZ · On-site

$110K - $135K/yr

... * Assist Partners in developing and implementing the Practice's strategic long-and short range strategic plans and business plan. * Develop and implement operational guidelines, policies and ...

An Amazing Smile

Dental Assistant

Tempe, AZ · On-site

$17.50 - $22.75/hr

Manage resources efficiently to optimize practice operations * Maintain confidentiality and handle sensitive information appropriately * Adapt to changing priorities while maintaining high ...

Agave Dental

Dental Assistant

Phoenix, AZ

$17.75 - $23.25/hr

Manage resources efficiently to optimize practice operations * Maintain confidentiality and handle sensitive information appropriately * Adapt to changing priorities while maintaining high ...

Belmont Dentistry

Dental Assistant

Peoria, AZ

$17.75 - $23.25/hr

Manage resources efficiently to optimize practice operations * Maintain confidentiality and handle sensitive information appropriately * Adapt to changing priorities while maintaining high ...

KORSMILES DENTAL

Dental Assistant

Scottsdale, AZ

$18.25 - $23.75/hr

Manage resources efficiently to optimize practice operations * Maintain confidentiality and handle sensitive information appropriately * Adapt to changing priorities while maintaining high ...

Jones Family Dentistry

Dental Assistant

Tempe, AZ

$17.50 - $22.75/hr

Manage resources efficiently to optimize practice operations * Maintain confidentiality and handle sensitive information appropriately * Adapt to changing priorities while maintaining high ...

Palm Valley Family Dentistry

Dental Assistant

Avondale, AZ · On-site

$17.75 - $23.25/hr

Our outstanding family dental practice is seeking a highly motivated Dental Assistant for an ... Participate in quality improvement initiatives to enhance patient care and practice operations

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All JobsPractice Operations JobsPractice Operations Assistant JobsPractice Operations Assistant Jobs in Arizona

Practice Operations Assistant information

How much does an operations assistant get paid?

The average salary for a Practice Operations Assistant typically ranges from $35,000 to $50,000 per year, depending on experience, location, and the size of the organization. Entry-level positions may start lower, while experienced assistants or those in larger practices can earn higher wages. Compensation may also include benefits such as health insurance and paid time off.

What is the highest paid administrative assistant?

The highest paid administrative assistants typically work in specialized industries such as finance, law, or executive support, with salaries reaching over $70,000 annually in some cases. Factors influencing pay include experience, location, certifications, and the complexity of the role, with executive assistants often earning the most among administrative support positions.

What does an operations assistant do?

An operations assistant supports the daily functions of a business or organization by handling administrative tasks, coordinating schedules, managing communication, and assisting with process improvements. They often use office software and may be involved in inventory management, data entry, and customer service to ensure smooth operations.

What is the difference between Practice Operations Assistant vs Medical Office Coordinator?

AspectPractice Operations AssistantMedical Office Coordinator
CredentialsTypically requires high school diploma or equivalent; certifications like Medical Administrative Assistant are commonSimilar credentials; often certified Medical Office Assistants or Administrative Professionals
Work EnvironmentMedical offices, clinics, outpatient facilitiesMedical offices, hospitals, healthcare clinics
Employer & Industry UsageUsed across outpatient healthcare settings for administrative supportCommonly used in healthcare facilities managing office operations
Primary ResponsibilitiesAdministrative tasks, scheduling, patient communication, billing supportOverseeing office operations, staff coordination, patient flow management

The Practice Operations Assistant and Medical Office Coordinator roles share similar credentials and work environments, focusing on administrative support within healthcare settings. However, the Practice Operations Assistant typically handles more routine administrative tasks, while the Medical Office Coordinator often manages broader office operations and staff coordination.

What is a Practice Operations Assistant?

A Practice Operations Assistant is a professional who supports the daily administrative and operational functions of a medical or healthcare practice. Their responsibilities often include scheduling appointments, managing patient records, handling billing and insurance queries, and assisting with general office tasks. They help ensure that the practice runs smoothly and efficiently, providing support to both clinical staff and patients. This role requires excellent organizational, communication, and customer service skills.

What are some common challenges faced by a Practice Operations Assistant, and how can they be addressed?

Practice Operations Assistants often juggle multiple responsibilities, such as scheduling appointments, managing patient records, and coordinating with medical staff. A common challenge is maintaining accuracy and efficiency while handling high call volumes or last-minute changes to the schedule. To overcome these challenges, strong organizational skills, attention to detail, and proficiency with practice management software are essential. Proactive communication and adaptability also help in collaborating effectively with both administrative and clinical teams, ensuring smooth daily operations.

What is the role of an operations assistant?

A practice operations assistant supports the daily functions of a healthcare or professional practice by managing administrative tasks, scheduling, patient or client communication, and maintaining records. They often use office software and may coordinate with staff to ensure smooth operations and compliance with policies.

What are the key skills and qualifications needed to thrive as a Practice Operations Assistant, and why are they important?

To thrive as a Practice Operations Assistant, you need strong organizational abilities, attention to detail, and a background in healthcare administration or related experience. Familiarity with practice management software, electronic health records (EHR) systems, and scheduling tools is typically required. Excellent communication, multitasking, and customer service skills help you effectively support both staff and patients. These skills ensure smooth daily operations, efficient patient flow, and a positive experience within the healthcare practice.
What cities in Arizona are hiring for Practice Operations Assistant jobs? Cities in Arizona with the most Practice Operations Assistant job openings:
Practice Operations Assistant jobs near you

Operations Assistant

ARIZONA WATER COMPANY

Apache Junction, AZ • On-site

Full-time

Posted 9 days ago

Job description

OPERATIONS ASSISTANT

JOB SUMMARY

The Operations Assistant is responsible for a variety of general office duties and tasks. This position reports directly to the General Manager and Assistant General Manager.

JOB DUTIES AND ESSENTIAL FUNCTIONS

The Operations Assistant performs a variety of skilled and semi-skilled clerical functions, which may include, but are not limited to the following:

  • Prepares letters, memoranda, reports, proposals, bids, and other documents.
  • Copies, scans and distributes of completed reports and schedules.
  • Performs various clerical tasks and duties requiring a combination of good working knowledge of and practical experience in general office procedures and practices.
  • Maintains digital and hard-copy files, keeping filing systems in good order.  
  • Processes Water Service Information Requests and Agreements for Service Connections, maintains a log and provides regular follow-up as required.
  • Orders and stocks all office supplies, replacement cartridges for copiers and printers. and break room supplies
  • Conducts Submissions for ROW permits with various jurisdictions as needed and annual emergency blanket permits.
  • Processes invoices for payment related to office supplies.
  • Prepares safety meeting packets, grade tests, tracks, distributes and files all safety documents.
  • Maintains conference room calendar and pool vehicle calendar.
  • Inputs various data into division logs and spreadsheets
  • Maintains division WA files including all documentation from plan review to project close-out.
  • Processes all claims generated by Division, completes periodic check-ins with legal department and processes all checks received or required close out paperwork associated with claims.
  • Interacts with management regarding our Fleet maintenance program and support scheduling of service, repair work, transfers to or from division and receiving of new Division vehicles.
  • Ability to process workflow generated by a Computerized Maintenance Management System (CMMS)
  • Performs other duties and activities assigned. 

SKILLS, KNOWLEDGE AND PHYSICAL REQUIREMENTS

Skills, knowledge and physical requirements include, but are not limited to the following:

  • Ability to accurately type a minimum of 45 words per minute using a personal computer.
  • Excellent personal computer skills and proficiency with Microsoft Office Suite.
  • Working knowledge of fax machine, copier, smart phone, laptop, desktop PC and other office equipment.
  • Knowledge of and ability to use Internet communications and e-mail.
  • Ability to communicate effectively, both orally and in writing.
  • Ability to follow oral and written instructions.
  • Must be able to write legibly, have good reading comprehension, and good grammatical and spelling skills.
  • Good alphabetical and numerical filing capability.
  • Ability to work independently with little or no supervision or assistance.
  • Ability to interact with supervisors, co-workers, and other employees in a cooperative and professional manner.
  • Must have professional demeanor and appearance, be dependable and punctual.
  • Ability to perform repetitive physical activities using feet, legs, hands, and arms, and which include use of keyboard, multiline telephone/switchboard, walk, sit, bend, stoop, climb stairs, lift up to 50 lbs., reach, grasp, push, and pull.

EDUCATION, TRAINING AND EXPERIENCE

The following are required:

  • High school diploma or equivalent.
  • Minimum two years of clerical and typing experience.
  • Valid Arizona driver's license and acceptable driving record.

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