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Practice Operations Assistant Jobs in Arizona (NOW HIRING)

Arizona Community Physicians

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Medical Office Manager East Tucson MA Required

Tucson, AZ · On-site

$1 - $2/hr

... practice operations. Medical Assistant Certificate. Working knowledge of ICD-10, CPT and HCPCS coding and Medicare guidelines. Understanding of managed care including eligibility and referral ...

Chandler Dental Home

DENTAL ASSISTANT

Chandler, AZ · On-site

$25 - $28/hr

Minimum 2 Years Clinical Experience About Our Practice Chandler Dental Home is a thriving dental ... operations. * Assist in procedures involving crowns, bridges, fillings, extractions, and root ...

Verde Canyon Railroad LC

Cafe Lead

Clarkdale, AZ · On-site

Coordinate with reservations and operations teams Support Daily Operations * Assist with opening ... Knowledge of food safety and sanitation practices * Ability to stand for extended periods and lift ...

Verde Canyon Railroad

Cafe Lead

Clarkdale, AZ · On-site

Coordinate with reservations and operations teams Support Daily Operations * Assist with opening ... Knowledge of food safety and sanitation practices * Ability to stand for extended periods and lift ...

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Practice Operations Assistant information

What are the key skills and qualifications needed to thrive as a Practice Operations Assistant, and why are they important?

To thrive as a Practice Operations Assistant, you need strong organizational abilities, attention to detail, and a background in healthcare administration or related experience. Familiarity with practice management software, electronic health records (EHR) systems, and scheduling tools is typically required. Excellent communication, multitasking, and customer service skills help you effectively support both staff and patients. These skills ensure smooth daily operations, efficient patient flow, and a positive experience within the healthcare practice.

What are some common challenges faced by a Practice Operations Assistant, and how can they be addressed?

Practice Operations Assistants often juggle multiple responsibilities, such as scheduling appointments, managing patient records, and coordinating with medical staff. A common challenge is maintaining accuracy and efficiency while handling high call volumes or last-minute changes to the schedule. To overcome these challenges, strong organizational skills, attention to detail, and proficiency with practice management software are essential. Proactive communication and adaptability also help in collaborating effectively with both administrative and clinical teams, ensuring smooth daily operations.

What is a Practice Operations Assistant?

A Practice Operations Assistant is a professional who supports the daily administrative and operational functions of a medical or healthcare practice. Their responsibilities often include scheduling appointments, managing patient records, handling billing and insurance queries, and assisting with general office tasks. They help ensure that the practice runs smoothly and efficiently, providing support to both clinical staff and patients. This role requires excellent organizational, communication, and customer service skills.

What is the difference between Practice Operations Assistant vs Medical Office Coordinator?

AspectPractice Operations AssistantMedical Office Coordinator
CredentialsTypically requires high school diploma or equivalent; certifications like Medical Administrative Assistant are commonSimilar credentials; often certified Medical Office Assistants or Administrative Professionals
Work EnvironmentMedical offices, clinics, outpatient facilitiesMedical offices, hospitals, healthcare clinics
Employer & Industry UsageUsed across outpatient healthcare settings for administrative supportCommonly used in healthcare facilities managing office operations
Primary ResponsibilitiesAdministrative tasks, scheduling, patient communication, billing supportOverseeing office operations, staff coordination, patient flow management

The Practice Operations Assistant and Medical Office Coordinator roles share similar credentials and work environments, focusing on administrative support within healthcare settings. However, the Practice Operations Assistant typically handles more routine administrative tasks, while the Medical Office Coordinator often manages broader office operations and staff coordination.

What cities in Arizona are hiring for Practice Operations Assistant jobs? Cities in Arizona with the most Practice Operations Assistant job openings:
Practice Operations Assistant jobs near you

Assistant Community Operations Manager

Cohere Life, Inc.

Buckeye, AZ • On-site

$44K - $60K/yr

Full-time

Medical, Dental, Vision, Retirement, PTO

Posted 4 days ago

Job description

Job Type
Full-time
Description
Cohere Life, Inc.
JOB DESCRIPTION: 4/28/2026
Title: Assistant Community Operations Manager
FLSA Status: Exempt
Reports to: Director, Community Operations
Location: Verrado Buckeye, AZ
Summary
Cohere's Assistant Community Operations Manager will actively support the values, vision and philosophies of the company, while demonstrating a style of support and organization that allows stakeholders, and team needs to be met with a high level of satisfaction. Candidates will provide a warm and professional approach while utilizing their experience, skills, and exceptional communication abilities with property owners, partners and clients. The Assistant Community Operations Manager will manage all the administrative responsibilities associated with the role while providing support for the overall efficiency and effectiveness of the Community Life Team. This position requires a cooperative and positive attitude, and the ability to handle multiple activities with exceptional follow-through.
As a member of the Community Life team, the Assistant Manager will demonstrate the core values of Trust, Reciprocity, Spirit and Legacy while striving to exceed the expectations of both residents and team members.
Scope
  • Manage all administrative duties for the support of the Operations Team, including tasks, special projects, events, and mass mailings.
  • Respond to general inquiries from residents, commercial owners and other stakeholders (written, phone calls and in-person) and forward requests for specific inquiries to the appropriate team member.
  • Lead efficient deployment of Community Concern Forms including tracking, contractor coordination, follow-up with stakeholders and electronic documentation of all relevant communication.
  • Interpret governing documents and community guidelines to determine compliance and non-compliance issues.
  • Track and monitor community standards; maintain the integrity of all compliance documentation.
  • Support the Design Review Process; receive incoming Design Review Applications; communicate with owners and contractors regarding the guidelines and design review process.
  • Administer records management via property transfer software - Homewisedocs.com; coordinate and perform the Covenants, Conditions, Compliance Inspections (CCI) for re-sales and complete accompanying documentation.
  • Respond to inquiries related to the Transfers and Disclosures process, coordinate with the Accounting Team on re-sales, builder sales and all transfer and disclosure documentation.
  • Assist the Director, Community Operations with all aspects of association board meetings and community member meetings, including operations reporting statistics for board meetings, special presentations and other documents as requested.
  • Complete the administrative needs for association board meetings and community member meetings, including operations reporting statistics for board meetings, special presentations and other documents as requested.
  • Ensure the integrity of all association documents & files; serve as records management coordinator.
  • Create and implement educational community-wide workshops, events, and outreach programs to grow community knowledge and familiarity with the community vision, guidelines, and architectural standards.
  • Manage operations calendar.
  • Work with the Director for recruiting, hiring and training operations staff; ensuring staffing levels are appropriate for job requirements.
  • Manage any part-time staff and operations assistant for Verrado Community Association.
  • Manage community lease tracking and community outreach regarding rental guidelines; maintain integrity and organize leases in electronic files.
  • Manage relevant Website content for Operations Team events, meetings, and governing document updates.
  • Participate in Cohere Councils of Excellence and engage in ongoing personal and professional development aimed at expanding capabilities, knowledge, and passion for the work.
  • Attend after-hours events and meetings as necessary.
  • Work collaboratively with broader Cohere team and colleagues to mine best practices and ensure efficiencies of scale.

Attributes
Key attributes for a successful Assistant Community Operations Manager include, but are not limited to the following capabilities, qualifications and performance skills:
  • Passion for people and ability to engage in authentic, meaningful ways
  • Enthusiastic, positive and professional demeanor
  • Outstanding customer service skills and instincts
  • Personable, tactful and diplomatic
  • Ability to foster a collaborative environment when serving both internal and external customers
  • Collaborative, team-centered approach
  • Excellent verbal, written and personal communication skills
  • Conscientious and dependable work ethic and attention to detail
  • Organization, prioritization, follow-up and time management skills
  • Ability to keep the organization's vision and values at the forefront of decision-making and action
  • Ability to establish and convey a sense of purpose in alignment with the values of Community Life
  • Innovative and creative problem solving using a "win-win" approach
  • Initiative to think, reason and make independent decisions
  • Familiarity with general accounting practices, financial statements and budget processes
  • Able to work independently and in a team environment
  • Project enthusiastic, positive and professional demeanor
  • Possess strong management and organizational skills
  • Ability to work well under pressure, maintain composure in tense conversations, and juggle multiple projects while receiving a high volume of calls and emails, exceptional multi-tasking ability
  • Flexible, adaptable and growth-oriented
  • Manages all operational items for the Verrado committees, which include keeping websites up to date, members up to date and calendar up to date.

Requirements
  • Minimum of 3 years of progressively responsible customer service, administrative and/or operations management experience required
  • Knowledge of community associations, community amenities and community governance a plus
  • Minimum of 1 year of community association management experience preferred
  • Bachelor's or associate degree in a related field with transferable skills and knowledge
  • Experience in meeting coordination
  • Experience working with committees, volunteers and similar stakeholder groups
  • Proficiency in a wide range of software applications including Microsoft Office Suite, with emphasis on Excel, Word, and PowerPoint; familiarity with social media channels (Facebook, Instagram, Twitter)
  • Interest in community association professional development opportunities

Work Environment and Physical Demands
The Assistant Community Operations Manager should expect to:
  • Work flexible schedules, including some evenings and weekends.
  • Provide one's own transportation for off-site programs, meetings with partners, picking up necessary supplies, etc.
  • Must have a current drivers' license and an acceptable driving record.
  • Capable of frequently lifting and/or moving up to 30 pounds
  • Be on feet for extended periods.

Operating Principles
In furtherance of our mission team members will:
  • Instill a sense of fun and enthusiasm in everything we do.
  • Encourage dynamic collaboration between internal and external stakeholders.
  • Exercise tact, diplomacy and fair-mindedness in all interactions while providing exceptional customer service.
  • Reflect a work style based on inclusiveness, mutual respect, consensus-building, and responsiveness to changing needs and opportunities.
  • Embrace the vision, goals and aspirations of Cohere

Job Type: Full-time
Pay: $44,000-$60,000 per year
Benefits:
  • 401(k)
  • Dental Insurance
  • Health Insurance
  • Vision Insurance
  • Paid Time Off

Cohere is an equal opportunity employer and considers all qualified applicants equally without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran status, or disability status.
We reserve the right to close the posting when a sufficient number of qualified applicants have been received.
Salary Description
$44,000-$60,000 PER YEAR

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