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Practice Assistant Jobs in Toronto, ON (NOW HIRING)

Torys LLP

Legal Practice Assistant, Corporate

Toronto, ON · Hybrid

CA$60K - CA$80K/yr

The Legal Practice Assistant is responsible for the administrative side of the principal's practice. Principal/Client Support * Act as key contact for all matters relating to: * coordinating travel ...

Cna

Senior Underwriter, Programs

Toronto, ON

CA$90K - CA$120K/yr

At CNA, we strive to create a culture in which people know they matter and are part of something ... and practices. Demonstrated high level of technical expertise and product specific knowledge.

Linds & Associates

Legal Assistant

Richmond Hill, ON

Junior Legal Assistant Richmond Hill Our client, a friendly general law practice, is growing and in need of a junior legal assistant to join its team. This is an exciting opportunity to get your foot ...

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All JobsPractice JobsPractice Assistant JobsPractice Assistant Jobs in Toronto, ON

Practice Assistant information

What is a practice assistant?

A practice assistant works for a law firm processing legal documents and completing other administrative tasks, such as making travel arrangements or proofreading correspondence. Their job duties include providing support to attorneys at the law firm and their clients. Career qualifications include an associate’s degree and certification, although many employers prefer candidates with a bachelor's degree and experience working as a legal assistant. Some people in this job choose to use their experience in the legal field to become a paralegal and pursue a career as an attorney.

What are the key skills and qualifications needed to thrive as a practice assistant, and why are they important?

To thrive as a Practice Assistant, you need strong organizational skills, attention to detail, and a basic understanding of administrative processes, often supported by a high school diploma or equivalent. Familiarity with practice management software, scheduling systems, and electronic health records (EHR) is typically required. Excellent communication, customer service, and multitasking abilities help Practice Assistants stand out in handling patient interactions and supporting medical staff. These skills ensure efficient practice operations, a positive patient experience, and effective collaboration within the healthcare team.

What are some common challenges practice assistants face in managing multiple priorities, and how can they effectively address them?

Practice Assistants often juggle a variety of tasks, such as scheduling appointments, managing client correspondence, and supporting attorneys or healthcare providers. Balancing these responsibilities can be challenging, especially during busy periods or when urgent matters arise. Effective prioritization, strong organizational skills, and clear communication with team members are key to staying on track. Many Practice Assistants also use digital tools and calendars to streamline workflows and ensure deadlines are met. Regular check-ins with supervisors can help clarify expectations and adjust priorities as needed.

What is the difference between Practice Assistant vs Medical Secretary?

AspectPractice AssistantMedical Secretary
Required CredentialsHigh school diploma; certification often preferredHigh school diploma; certification may be advantageous
Work EnvironmentMedical offices, clinics, outpatient facilitiesMedical offices, hospitals, clinics
Employer & Industry UsageCommon in outpatient practices and clinicsWidely used in hospitals and private practices
Search & Comparison IntentOften compared for administrative and clinical support rolesCompared for administrative support in healthcare settings

Practice Assistants and Medical Secretaries both support healthcare operations but differ mainly in their roles. Practice Assistants often perform both clinical and administrative tasks, while Medical Secretaries primarily handle administrative duties. Understanding these differences helps job seekers find the right fit for their skills and career goals.

More about Practice Assistant jobs

What are the most commonly searched types of Practice jobs in Toronto, ON?

The most popular types of Practice jobs in Toronto, ON are:

What cities near Toronto, ON are hiring for Practice Assistant jobs?

Cities near Toronto, ON with the most Practice Assistant job openings:

Practice Assistant jobs near you
Infographic showing various Practice Assistant job openings in Toronto, ON as of August 2026, with employment types broken down into 2% As Needed, 78% Full Time, 17% Part Time, and 3% Contract. Highlights an 88% Physical, 4% Hybrid, and 8% Remote job distribution.

Practice Assistant, Litigation

Options Consulting Solutions

Toronto, ON • On-site

Full-time

This job post has expired 4 days ago. Applications are no longer accepted.

Job description

PRACTICE ASSISTANT, LITIGATION

FULL-TIME

TORONTO, ON


Are you an experienced legal assistant who thrives in a busy litigation practice?

Do you enjoy coordinating complex workflows, managing deadlines, and providing proactive support to multiple lawyers?

Are you looking to grow your skills as part of a collaborative and high-performing legal team?


The Company

Our client is a National Law Firm with a strong commitment to client service. The team brings together lawyers, paraprofessionals, and legal support professionals in a collaborative environment focused on delivering high-quality work.


This role offers the opportunity to become an integral member of a busy litigation team, supporting lawyers with day-to-day practice needs while coordinating with colleagues across legal support and business services functions.


Company Perks and Rewards

  • Full-Time Opportunity
  • Collaborative and team-oriented work environment
  • Opportunity to support an established litigation practice
  • Exposure to a broad range of litigation matters and stakeholders
  • Professional development and continuous learning opportunities


The Job!

As the Practice Assistant, Litigation, you will provide dedicated administrative and practice support to assigned lawyers while helping coordinate workflow across the broader legal support team. You will play an important role in keeping matters organized, schedules on track, communications professional, and client service running smoothly.


  • Serve as a central point of contact for assigned lawyers, coordinating requests with law clerks, document specialists, administrative professionals, and business services teams.
  • Proactively organize daily workflow and priorities to ensure lawyers receive timely and efficient support across active litigation matters.
  • Coordinate calendars and key dates, including client appointments, court-related deadlines, conferences, and internal legal team meetings.
  • Prepare correspondence, manage communications, and liaise professionally with clients and other stakeholders connected to ongoing files.
  • Contribute to matter administration by supporting file openings, billing processes, collections, and other practice-management activities.
  • Work closely with lawyers and the broader legal team to help maintain a high standard of client service and matter organization.
  • Anticipate day-to-day practice needs, respond to shifting priorities, and provide additional administrative support as matters require.


What you bring to the job

You are a proactive and highly organized legal support professional who takes ownership of your work and communicates with confidence. You work well with multiple stakeholders, manage competing priorities effectively, and bring a collaborative approach to a fast-paced litigation environment.


  • College degree
  • Minimum 2 years of experience as a legal assistant supporting multiple lawyers within a litigation practice
  • Strong proficiency with Microsoft Word, Excel, Outlook, and OneNote
  • Experience working with document management systems
  • Knowledge of matter administration, including file intake and complex client billing
  • Excellent written and verbal communication skills with strong interpersonal abilities
  • Professional, proactive, and comfortable taking initiative
  • Strong organization and time-management skills with the ability to balance multiple priorities
  • Collaborative team player with a strong work ethic and commitment to high-quality work
  • Motivated by continuous learning and improvement


Qualified job seekers are asked to apply. Reference #13967


I really look forward to hearing from you, but please understand that I will only be contacting those that are applicable for the role!


Options Consulting Solutions is an equal opportunity employer and welcomes applications from all individuals. Applicants selected for an in-person interview will be asked whether specific accommodations are needed to support a personal disability.


You can also find more jobs that may be suited to you on the Options Consulting Solutions Indeed and LinkedIn pages. Follow us on Facebook for job searching tips and other updates.

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