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Practice Assistant Jobs in Butler, PA (NOW HIRING)

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Practice Assistant information

See Butler, PA salary details

$14

$21

$32

How much do practice assistant jobs pay per hour?

As of Aug 10, 2026, the average hourly pay for practice assistant in Butler, PA is $21.42, according to ZipRecruiter salary data. Most workers in this role earn between $17.36 and $23.41 per hour, depending on experience, location, and employer.

What is a practice assistant?

A practice assistant works for a law firm processing legal documents and completing other administrative tasks, such as making travel arrangements or proofreading correspondence. Their job duties include providing support to attorneys at the law firm and their clients. Career qualifications include an associate’s degree and certification, although many employers prefer candidates with a bachelor's degree and experience working as a legal assistant. Some people in this job choose to use their experience in the legal field to become a paralegal and pursue a career as an attorney.

What are some common challenges practice assistants face in managing multiple priorities, and how can they effectively address them?

Practice Assistants often juggle a variety of tasks, such as scheduling appointments, managing client correspondence, and supporting attorneys or healthcare providers. Balancing these responsibilities can be challenging, especially during busy periods or when urgent matters arise. Effective prioritization, strong organizational skills, and clear communication with team members are key to staying on track. Many Practice Assistants also use digital tools and calendars to streamline workflows and ensure deadlines are met. Regular check-ins with supervisors can help clarify expectations and adjust priorities as needed.

What are the key skills and qualifications needed to thrive as a practice assistant, and why are they important?

To thrive as a Practice Assistant, you need strong organizational skills, attention to detail, and a basic understanding of administrative processes, often supported by a high school diploma or equivalent. Familiarity with practice management software, scheduling systems, and electronic health records (EHR) is typically required. Excellent communication, customer service, and multitasking abilities help Practice Assistants stand out in handling patient interactions and supporting medical staff. These skills ensure efficient practice operations, a positive patient experience, and effective collaboration within the healthcare team.

What is the difference between Practice Assistant vs Medical Secretary?

AspectPractice AssistantMedical Secretary
Required CredentialsHigh school diploma; certification often preferredHigh school diploma; certification may be advantageous
Work EnvironmentMedical offices, clinics, outpatient facilitiesMedical offices, hospitals, clinics
Employer & Industry UsageCommon in outpatient practices and clinicsWidely used in hospitals and private practices
Search & Comparison IntentOften compared for administrative and clinical support rolesCompared for administrative support in healthcare settings

Practice Assistants and Medical Secretaries both support healthcare operations but differ mainly in their roles. Practice Assistants often perform both clinical and administrative tasks, while Medical Secretaries primarily handle administrative duties. Understanding these differences helps job seekers find the right fit for their skills and career goals.

More about Practice Assistant jobs
What cities near Butler, PA are hiring for Practice Assistant jobs? Cities near Butler, PA with the most Practice Assistant job openings:
Practice Assistant jobs near you
Infographic showing various Practice Assistant job openings in Butler, PA as of August 2026, with employment types broken down into 3% As Needed, 75% Full Time, 19% Part Time, and 3% Contract. Highlights an 91% Physical, 2% Hybrid, and 7% Remote job distribution, with an average salary of $44,556 per year, or $21.4 per hour.

CARE SUPPORT SPECIALIST - FASTERCARE- CASUAL

Excela Health

Butler, PA • On-site

Part-time

Posted 12 days ago

Job description

Perform administrative and secretarial functions in direct support of the Physician Practice. Position has direct customer contact to obtain accurate demographic and insurance information and to facilitate scheduling the patient for appointments and procedures. Communicate with internal and external customers. Facilitate referrals, authorizations, scheduling, and patient flow through the process.
Essential Job Functions
  • Ensure positive customer service atmosphere and interaction in reception area.
  • Interact with co-workers and internal customers in a respectful and professional manner.
  • Process telephone calls and messages promptly, accurately, courteously, and efficiently.
  • Follow recommended department guidelines for triage and scheduling of patients.
  • Process patient information.
  • Interview and pre-register patients at the time of or prior to the visit date.
  • Enter all information into the billing system per established policies and procedures.
  • Accurately code visit based on diagnosis given.
  • Identify coding discrepancies and seek clarification to maximize reimbursement/minimize rejections.
  • Enter all charges/codes into billing system accurately.
  • Support financial objectives.
  • Make every effort to collect payment at the time of visit.
  • Accurately complete cash sheets.
  • Deliver cash and cash sheets daily to appropriate place.
  • Assist in maintaining/decreasing organization/departmental costs.
  • Facilitate patient access to care.
  • Schedule patients for appropriate intervals and provider based on protocols.
  • Assist patient to access specialty care and testing per physician order where applicable by office location.
  • Provide instructions and directions based on protocols and physician order.
  • Assist the patient to meet insurance requirements for continued care.
  • Process referrals in a timely manner.
  • Coordinate and submit necessary information to obtain timely authorizations.
  • Demonstrate accountability for professional development.
  • Act as a patient advocate.
  • Perform effectively in the role of preceptor/mentor to new hires and/or students.
  • Demonstrate the ability to solve problems and seek assistance from immediate supervisor when appropriate.
  • Assist in department's compliance with preparing for annual surveys and/or other regulatory agencies.
  • Participate in continuous survey readiness for inspections and surveys.
  • Support performance improvement initiatives within the physician practice.
  • Assist in data collection as directed by the manager/physician.
  • Incorporate into practice performance improvement initiatives that have been implemented.
  • Maintain the environment of care.
  • Ensure that supplies are replenished daily.
  • Consistently maintain a clean safe environment.
  • Cognitive ability to function and concentrate on the essential and specialty functions of the job at a high level.
  • Achieves thoroughness and accuracy when accomplishing an essential or specialty function of the job.
  • Ability to think and concentrate for an entire shift.
  • Other duties as assigned.

Required Qualifications
  • High School Diploma, GED or next level of higher education.
  • Strong leadership ability, good organizational skills, independent and critical thinking skills, and sound judgment.
  • Strong ability to communicate complex and/or controversial topics and concepts to a wide and diverse audience.

Preferred Qualifications
  • Previous outpatient office experience. Two years' experience in a medical/billing/fiscal or customer service function strongly preferred.
  • Medical terminology and third-party health care coverage experience preferred.

License, Certification & Clearances
  • PA Act 34 Pennsylvania Access to Criminal History Clearance.
  • Act 33 with renewal
  • Act 73 FBI Clearance with renewal

Supervisory Responsibilities
  • This position has no direct supervisory responsibilities, but does serve as a coach and mentor for other positions in the department.

Position Type/Expected Hours of Work
  • Regular, consistent, on-site and timely attendance.
  • Incumbent will be scheduled based on operational need (rotate shifts, standby, on-call, etc.).
  • Travel may be expected locally between Independence Health System Health locations.

LEAN
  • Actively promotes a Lean work culture by performing team member duties to encourage consistent use of LEAN principles and processes, including continually seeking work process improvements. Recognizes the necessity of taking ownership of one's own motivation, morale, performance and professional development. Strives for behavior consistent with being committed to Independence Health System's missions, vision and values.

AAP/EEO
  • Independence Health System Health is an Equal Opportunity Employer. It is the policy of Independence Health System Health to prohibit discrimination of any type and to afford equal employment opportunities to employees and applicants, without regard to race, color, religion, sex, national origin, age, marital status, non-job related disability, veteran status, or genetic information, or any other protected class. Independence Health System Health will conform to the spirit as well as the letter of all applicable laws and regulations.
  • Ability to perform the Essential Functions listed on the Physical Conditions and ability to perform the Essential Functions on the Working Condition chart below.

Work Environment
Effective March 2020 or during pandemic: goggles, face shield and mask are required according to CDC guidelines
When lift requirement is in excess of 50#, lift assistance (2 person) and/or transfer device is required.
Essential - Absolute Necessity.
Marginal - Minimal Necessity.
Constantly - 5.5 to 8 hours or more or 200 reps/shift.
Frequently - 2.5 to 5.5 hours or more or 32-200 reps/shift.
Occasionally - 0.25 to 2.5 hours or 2-32 reps/shift.
Rarely - Less than 0.25 hours or less than 2 reps/shift.
Physical Condition
Essential
Marginal
Constantly
Frequently
Occasionally
Rarely
Never
Extreme Heat
x
Extreme Cold
x
Heights
x
Confined Spaces
x
Extreme Noise(>85dB)
x
Mechanical Hazards
x
Use of Vibrating Tools
x
Operates Vehicle
x
Operates Heavy Equipment
x
Use of Lifting/Transfer Devices
x
Rotates All Shifts
8 Hours Shifts
x
x
10-12 Hours Shifts
x
x
On-Call
x
Overtime(+8/hrs/shift; 40/hr/wk)
x
x
Travel Between Sites
x
x
Direct Patient Care
x
x
Respirator Protective Equipment
x
x
Eye Protection
x
x
Head Protection (hard hat)
x
Hearing Protection
x
Hand Protection
x
x
Feet, Toe Protection
x
Body Protection
x
x
Latex Exposure
x
x
Solvent Exposure
x
Paint (direct use) Exposure
x
Dust (sanding) Exposure
x
Ethylene Oxide Exposure
x
Cytotoxic (Chemo) Exposure
x
Blood/Body Fluid Exposure
x
Chemicals (direct use) Exposure
x
Mist Exposure
x
Wax Stripper (direct use)
x
Non-Ionizing Radiation Exposure
x
Ionizing Radiation Exposure
x
Laser Exposure
x
Physical Demands
When lift requirement is in excess of 50#, lift assistance (2 person) and/or transfer device is required.
Essential - Absolute Necessity.
Marginal - Minimal Necessity.
Constantly - 5.5 to 8 hours or more or 200 reps/shift.
Frequently - 2.5 to 5.5 hours or more or 32-200 reps/shift.
Occasionally - 0.25 to 2.5 hours or 2-32 reps/shift.
Rarely - Less than 0.25 hours or less than 2 reps/shift.
Physical Condition
Essential
Marginal
Constantly
Frequently
Occasionally
Rarely
Never
Bending (Stooping)
x
x
Sitting
x
x
Walking
x
x
Climbing Stairs
x
x
Climbing Ladders
x
Standing
x
x
Kneeling
x
x
Squatting (Crouching)
x
x
Twisting/Turning
x
x
Keyboard/Computer Operation
x
x
Gross Grasp
x
x
Fine Finger Manipulation
x
x
Hand/Arm Coordination
x
x
Pushing/Pulling(lbs. of force)
x
X<10#
Carry
x
X<10#
Transfer/Push/Pull Patients
x
x
Seeing Near w/Acuity
x
x
Feeling (Sensation)
x
x
Color Vision
x
x
Hearing Clearly
x
x
Pulling/Pushing Objects Overhead
x
x
Reaching Above Shoulder Level
x
x
Reaching Forward
x
x
Lifting Floor to Knuckle
x
<10#
Lifting Seat Pan to Knuckle
x
<10#
Lifting Knuckle to Shoulder
x
<10#
Lifting Shoulder to Overhead
x
<10#
When lift requirement is in excess of 50#, lift assistance (2 person) and/or transfer device is required
Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.
For further information, please review the Know Your Rights notice from the Department of Labor.

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