Ppd Jobs (NOW HIRING)

THIS POSTING IS FOR EXISTING TWC EMPLOYEES ONLY
WHO WE ARE:
Texas Workforce Commission connects people with careers across the state. While we are based in Austin on the north lawn of the Texas State Capitol, we have offices statewide. We're a Family Friendly Certified Workplace with great work-life balance, competitive salaries, extensive opportunities for training and development, and fantastic benefits. This position is located at 1117 Trinity St, Austin, TX, in the Disabilities Purchase Program department. 

TWC is not considering applications from individuals who require sponsorship for an employment visa, including those with H1B visas or those currently on student or postgraduate visas. You must be a Texas resident to work for the Texas Workforce Commission or willing to relocate to Texas.

WHAT YOU WILL DO:
The PPD Administrative Assistant IV performs advanced (senior level) administrative support work. Works under limited supervision, with moderate latitude for the use of initiative and independent judgment. May occasionally receive instruction or assistance as new, unusual or unique situations arise and assist others in performing higher-level work.  

YOU WILL BE TRUSTED TO:
-Explain and disseminate information concerning agency programs and procedures.
-Compile materials for meetings, conferences, seminars, presentations, and trainings.
-Conduct administrative revies of reports, documents, applications, or summaries to ensure administrative completeness.
- Respond to complex inquiries regarding a technical program; open records requests; or administrative regulations, policies, and procedures.
-Compile and edit data for charts, graphs, and databases; and prepare summaries or reports.
-Develops administrative and technical procedures.  
-Research, composes, designs or edits division publications and correspondence such as letters, brochures, forms, manuals and reports.  
-May develop edit, and review training materials.  
-Review manuals and procedures.
-Coordinate the purchasing and distribution of office supplies by entering purchase requisitions, places orders, verifies receipt of customer and agency purchases, tracks and monitors complex reports on purchases and travel.
Tracks special projects.
-Create and maintain simple to moderately complex spreadsheets.
-Work includes interaction with contractors and Advisory committee members. 
-Coordinate general office duties such as ordering supplies, processing HR requests and assists with general human resources work.
-Develop and maintain filing, record-keeping, and records management systems for the preparation editing and distribution of correspondence, reports, studies forms and documents.
-Compile and edit data for charts, graphs, databases and assisting in researching technical issues and preparing summaries or reports using excel.
-Manage and maintain schedules, meetings, conferences, seminars and travel arrangements for program operation staff.
-Respond to inquiries regarding technical programs or administrative regulations, policies and procedures in a timely manner.
-Practice excellent customer service to provide assistance answering and routing phone calls, taking messages, and greeting and directing visitors to the appropriate staff.
-Perform other duties as assigned.

YOU QUALIFY WITH:
- Three years of full-time experience that provided knowledge of administrative support functions and office practices and procedures, or clerical administration and business management practices, such as preparation, maintenance, and control of forms, records and reports.
-Relevant academic credits may be applied toward experience qualifications for this position.
-One year of full-time in-service TWC experience classified as an Administrative Assistant III with regular status will satisfy the minimum qualifications.

YOU ARE A GREAT FIT WITH:
-Graduation from an accredited four-year college or university plus one full year of full-time administrative support experience in a public or private agency or four years of full-time administrative support experience in a public or private agency.
-Experience with PeopleSoft, Microsoft Teams and SharePoint
-Skill in attention to detail, organization, and time management
-Ability to navigate and effectively use Microsoft Office software programs and the use of standard equipment
-Ability to work in a team environment
-Ability to problem solve challenging situations
-Ability to collaborate and communicate professionally with the general public, agency staff and vendors
-Ability to work under limited supervision

YOU GAIN: 
- A Family Friendly Certified Workplace.  
- Competitive starting salary: $3,248.00 - $4,439.83/month 
- Defined Retirement Benefit Plan 
- Optional 401(k) and 457 accounts 
- Medical Insurance 
- Paid time off, including time for vacation, sick and family care leave 
- Additional benefits for active employees can be found at https://www.ers.texas.gov/Active-Employees/Health-Benefits.

VETERANS:
Use your military skills to qualify for this position or other jobs! Go to www.texasskillstowork.com to translate your military work experience and training courses into civilian job terms, qualifications, and skill sets. Also, you can compare this position to military occupations (MOS) at the Texas State Auditor's Office by pasting this link into your browser: https://hr.sao.texas.gov/Compensation/MilitaryCrosswalk/MOSC_AdministrativeSupport.pdf 

HOW TO APPLY: 
To be considered, please complete an Application for Employment and apply on Taleo. TWC is not considering applications from individuals who require sponsorship for an employment visa, including those with H1B visas or those currently on student or postgraduate visas. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification document form upon hire. A position utilizing this classification will be designated as security sensitive according to the Texas Labor Code, Section 301.042.