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Substitute Coordinator - 2026-2027

Porter-Gaud School is an Episcopal, independent, coeducational day school serving approximately 1,050 students in Grades 1-12. Porter-Gaud also includes The O'Quinn Schools of Porter-Gaud, serving approximately 620 students across two campuses in programs for two-year-olds through 5K.

Porter-Gaud School is seeking a Substitute Coordinator for the 2026-2027 school year. This is a full-time, exempt, 10-month position. The annual work schedule begins August 1st and concludes in early June, based on the school calendar.

Position Summary

The Substitute Coordinator is responsible for recruiting, training, scheduling, and supporting substitute teachers across the Lower, Middle, and Upper Schools. This individual cultivates and maintains a strong substitute pool, develops an understanding of where each substitute is best utilized, and ensures seamless classroom coverage for faculty absences.

This position requires exceptional organization, flexibility, and customer service skills in a fast-paced environment. The Substitute Coordinator must be prepared to step into classrooms and provide last-minute coverage when necessary while collaborating closely with School Leadership, Human Resources, Payroll, and Faculty.

Essential Duties and Responsibilities

• Coordinate all aspects of substitute teacher scheduling for the Lower, Middle, and Upper Schools for faculty absences during and outside of normal school hours in collaboration with Division Heads and administrative assistants.
• Provide classroom coverage and supervise students when substitute coverage is unavailable.
• Maintain an emergency lesson plan file for all faculty.
• Recruit substitute teacher candidates in partnership with Human Resources, including advertising positions, interviewing, conducting reference checks, and assisting with onboarding.
• Ensure substitutes complete all required onboarding, including employment paperwork, abuse prevention training, technology training, and other required compliance training.
• Organize and facilitate substitute orientation sessions as needed.
• Maintain accurate faculty absence records using the School's substitute management system, ReadySub.
• Review and approve substitute time worked and submit payroll information according to established payroll deadlines.
• Assist the College Counseling Office and Testing Coordinator with recruiting and scheduling standardized testing proctors and ensuring timely payroll processing.
• Provide additional support during standardized testing periods as assigned.
• Provide support to the Human Resources Department with administrative tasks as needed.
• Perform other duties as assigned by School leadership such as chaperoning school trips and driving the School mini bus, if needed.

Minimum Qualifications

Required

• Bachelor's degree from an accredited college or university.
• Strong organizational, communication, and interpersonal skills.
• Excellent attention to detail and ability to manage multiple priorities simultaneously.
• Demonstrated technology proficiency, including Microsoft Office, Google Workspace, Zoom, and database systems.
• Ability to work independently while collaborating with multiple departments.
• Ability to maintain the highest level of confidentiality.

Preferred

• Prior classroom teaching experience.
• Experience in Human Resources, school operations, or employee scheduling.
• Experience with substitute management software such as ReadySub or similar platforms.
• Experience working in an independent school environment.

The successful candidate will demonstrate:

• Outstanding organizational and time management skills.
• Flexibility and the ability to respond quickly to changing staffing needs.
• Professional judgment and discretion when handling confidential employee and student information.
• Strong customer service skills and the ability to build positive relationships with faculty, staff, substitute teachers, students, and families.
• Dependability, punctuality, and excellent attendance.
• A collaborative spirit and willingness to support the broader needs of the School community.

Reporting : The Substitute Coordinator reports directly to the Director of Human Resources and works collaboratively with the Lower School Head, Middle School Head and Upper School Head.

Salary: Commensurate with experience for an entry level educational/administrative position.

Porter-Gaud is a Christian community that seeks to love and serve faculty, staff, students, and families of all faith backgrounds. Therefore, all Porter-Gaud employees will honor the God-given dignity of each member of our community. They will display a continuous commitment to developing the attitudes, knowledge, and skills to engage in appropriate and effective communication with students, colleagues, and families from diverse backgrounds and perspectives. We desire candidates who will contribute to the School's efforts to continue creating a more inclusive and equitable community where all individuals can develop a sense of belonging.

Porter-Gaud School is committed to welcoming and supporting a diverse faculty and staff. The School welcomes applicants from all backgrounds, as the School believes that best serves our students. In accordance with the law, Porter-Gaud School is an equal opportunity employer and hires without discrimination on the basis of race, color, religion, gender, gender identity, gender expression, sexual orientation, age, national origin, or disability.

Porter-Gaud School is committed to ensuring the safety and well-being of our students. We hold our employees to the highest possible standards. All employees are subject to extensive background check screenings and must sign our Code of Conduct. We strive to monitor employees' interactions with students. We take any inappropriate interactions between students and employees seriously and are committed to mandatory reporting standards as required by law. We will fully cooperate with authorities in any allegation or case of abuse.