Permit Processor Jobs in California (NOW HIRING)

Description GENERAL PURPOSE: Under general supervision, performs a variety of technical, clerical, and administrative support functions. This role supports the City Services (including building/permit processing) and provides administrative secretary support to senior staff. The incumbent explains ordinances, processes permit applications, manages public records, interacts frequently with the public, contractors, developers, and internal departments.

The role involves helping the public apply for permits, processing plans for residential/commercial projects, issuing "over the counter" permits for simpler work (e.g. fences, patios), computing fees, data entry, and interpreting building codes. SUPERVISION RECEIVED: Reports to the City Services Manager

Examples of Duties ESSENTIAL DUTIES AND RESPONSIBILITIES: Reviews permit applications for buildings and related construction involving installation, repair, replacement, and alteration for compliance with applicable codes and regulations; prepares building, mechanical, plumbing, and electrical permits. Reviews applications for completeness and research application and permit status; explains required inspections and construction requirements to owners, architects, engineers, contractors and the general public; prepares and maintains records and files for monitoring deficiencies and status of compliance. Provides information to the public about the methods of construction and permit application procedures in person, over the telephone, or by way of email.

Performs "over the counter" plan reviews for simple projects such as patios, fences, pools, and small residential rooftop solar systems. Issues building permits at the front counter once approved by the necessary staff members. Provides explanations of the corrections needed on plans when requested by the public.

Provides general planning information to the public regarding zoning classifications and setback requirements for the building permit process. Maintains familiarity with ordinance and procedural changes and implements those changes into existing procedures and processes. Performs typing and clerical duties of a routine nature to complete the duties of the position.

Maintains office files and records as necessary. Performs related duties as required and/or assigned. Maintains field inspection records and reports as required for compliance with contract provisions and/or payment procedures; prepares plans; fields change orders and accounting records as authorized.

Coordinates work with contractors, developers, other City departments, private and public accordance with standards, traffic section directives, and police or fire department requests. Typical Qualifications DESIRED MINIMUM QUALIFICATIONS: Education and Experience: High school diploma or GED; additional coursework in public administration, business, or related field is desirable. At least 1-3 years of progressively responsible administrative/clerical experience, preferably including public sector, municipal, or permit/technical support work.

Experience or familiarity with building permit processing, planning or code compliance is strongly preferred. Special Requirements: Incumbents must possess a current certificate as a Building Permit Technician by a recognized code publishing organization such as the International Code Council (ICC), within one year of appointment. Licenses / Certifications: Valid California Class C driver license.

ICC Permit Technician certification or equivalent (preferred). Necessary Knowledge, Skills and Abilities: Familiarity with building and zoning codes, development permit processes, and related municipal regulations. Strong organizational ability to manage multiple tasks and deadlines.

Excellent written and verbal communication skills; customer service orientation. Proficient in Microsoft Office (Word, Excel, Outlook) and ability to learn permit/records software systems. Ability to read and interpret architectural/site plans, maps, and related documents.

Working knowledge of municipal meeting procedures, public records management, and legislative requirements (Brown Act, Public Records Act). Discretion in handling confidential, sensitive, or politically sensitive information. Strong attention to detail and accuracy in data entry, financial reconciliation, and recordkeeping Supplemental Information TOOLS AND EQUIPMENT USED: Phone switchboard; mainframe computer terminal; personal computer including word processing software; copy machine; postage machine; fax machine; base radio; calculator.

PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is frequently required to sit and talk or hear.

The employee is occasionally required to walk; use hands to finger, handle, or feel objects, tools, or controls; and reach with hands and arms. The employee will work in a standard office setting with typical office equipment (computers, filing systems, etc.), in which will require occasionally bending, stooping, kneeling, and reaching to retrieve files or inspect plans. WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually quiet. SELECTION GUIDELINES & APPLICATION PROCESS: A completed employment application must be submitted, resumes may be included but do not substitute for a completed application, rating of education and experience; oral interview and reference check; job related tests may be required.

The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position. The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change.

Appointment is subject to successfully passing a pre-employment physical, live-scan, background, credit check. Before starting work, applicants must present documentation of their identity, authorization to work in the United States. Following appointment, a 12-month probationary period may be required as the final phase of the appointment process.

Employee Benefits: 10 Vacation Days, 14 Holidays, 10 Sick Leave days, 100% Employee Covered Medical, Dental, and Vision Plans, Life Insurance, Members of the California Public Employees' Retirement System (PERS) (Classic and PEPRA Tiers depending on hire date), Deferred Compensation Plan City Match (Up to 4%), Aflac and Cafeteria Plan. and Wellness Incentive Program. Please see the City of Lindsay's website Human Resource page for further benefits and salary details.