Permanent Invoice Processing Analyst Jobs in Illinois

The Corporate Accounts Payable (AP) Systems Analyst is responsible for managing the enterprise-wide accounts payable function, including centralized oversight of daily invoice and payment operations across all plant locations. This role ensures accuracy and efficiency in invoice processing, payment disbursements, vendor management, and compliance with company policies and financial standards. The AP Systems Analyst collaborates closely with plant operations, procurement, finance, and IT to maintain process integrity, drive continuous improvement, and support audits and reporting, while leading a high-performing AP team.

• Lead, train and develop accounts payable staff across the organization on IntelliChief, AP automation platform.

• Serve as the primary point of contact for IntelliChief related issues and escalations across the organization.

• Oversee daily AP operations, including invoice entry, payment processing, disbursements, and vendor account reconciliation.

• Manage the preparation, review, and execution of vendor payments (ACH, wire transfers, checks), ensuring timeliness, accuracy, and authorization.

• Monitor and reconcile AP-related accounts and ensure proper documentation and audit trails.

• Manage month-end and year-end close activities related to AP, including accruals and reporting.

• Maintain and update vendor master records within JD Edwards, including onboarding, banking details, and tax documentation.

• Oversee vendor inquiries and ensure timely resolution of payment issues or discrepancies.

• Ensure AP processes adhere to company policies, internal controls, and GAAP standards.

• Develop, document, and maintain standard operating procedures (SOPs).

• Participate in internal and external audits and provide supporting documentation as required.

• Partner with procurement, receiving, and plant operations to ensure alignment and accountability in the procure-to-pay process, including but not limited to, vendor onboarding, vendor terms, payment discrepancies.

• Identify process inefficiencies and implement improvements that enhance speed, accuracy, and cost-effectiveness.

• Analyze AP trends and metrics to inform strategic decision-making and performance monitoring.

• Other duties as assigned.

Required:

• Education: Bachelor's

• Experience: Bachelor’s degree in Accounting, Finance, or related field.

• Minimum of 5 years of experience in accounts payable or a related area.

• Extensive knowledge of accounts payable functions, systems, and controls.

• Experience working with ERP systems.

• Strong proficiency with AP automation platforms (e.g., IntelliChief or similar tools).

• Strong proficiency in Microsoft Excel and other Microsoft Office products.

• Prior experience implementing or administering finance technology solutions.

• Experience in a centralized finance environment supporting distributed operations.

• Familiarity with banking platforms and secure electronic payment processes.

• Exposure to process improvement methodologies (e.g., Lean, Six Sigma).

• Strong knowledge of vendor management and shared services best practices.

• Leadership: Provides direction, sets clear expectations, and supports team development.

• Attention to Detail: Ensures accuracy and completeness in financial records and reporting.

• Analytical Thinking: Analyzes data to identify problems, trends, and solutions.

• Problem Solving: Anticipates and resolves issues with a sense of urgency.

• Collaboration: Builds strong working relationships across departments and with vendors.

• Communication: Clearly conveys information to diverse audiences, verbally and in writing.

• Integrity & Accountability: Demonstrates sound judgment and ethical decision-making.

At MacLean-Fogg, you’ll be part of a global manufacturing leader with a 100-year legacy of innovation and excellence. We partner with some of the world’s most iconic brands to create high-quality fasteners, components, and engineered solutions for industries that shape the future. With the recent addition of Mallard Manufacturing, we’ve expanded into industry-leading gravity flow solutions for material handling. Here, your ideas and skills will make an impact—driving cutting-edge solutions, advancing sustainability, and helping build a better tomorrow. Join a collaborative team where your contributions matter and your career can thrive.